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APA Format Guidelines for Microsoft Word: Setting Up, Title Page, Abstract, and Saving, Lecture notes of Technical Writing

Beloit CollegeTechnical Writing

Step-by-step instructions for setting up a paper in APA format using Microsoft Word, creating a title page, writing an abstract, and saving the document. It also includes information on setting up line spacing, font, and margins.

Typology: Lecture notes

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Uploaded on 09/12/2022

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© Sierra College Writing Center. This handout may be freely reproduced for educational purposes only.
APA Format (7th Edition) in Microsoft Word
Opening Microsoft Word
• On the computer desktop, double click Microsoft Word. (Or on the Taskbar at the
bottom of the screen, click the Microsoft Word icon.)
Setting Up the Paper in APA Format
• Click the Line Spacing button in the Paragraph group. Choose 2.0. (If you do not see the
Line Spacing button, click the Home tab.)
• If Remove Space After Paragraph is at the bottom of the Line Spacing drop-down menu,
click on it.
• If necessary, click the arrow next to the Font box, and choose Times New Roman. Click
the arrow next to the Font Size box and choose 12.
Setting Defaults
• To set the above font and paragraph settings as defaults (automating settings), go to
Font and select Set as Default and, under Paragraph Settings, select Set as Default. Once
you set your font and paragraph settings as default, they will be the automatic font and
paragraph setting for each new document you open.
Line Spacing
Button
Font
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Download APA Format Guidelines for Microsoft Word: Setting Up, Title Page, Abstract, and Saving and more Lecture notes Technical Writing in PDF only on Docsity!

© Sierra College Writing Center. This handout may be freely reproduced for educational purposes only.

APA Format (7th^ Edition) in Microsoft Word

Opening Microsoft Word

  • On the computer desktop, double click Microsoft Word. (Or on the Taskbar at the bottom of the screen, click the Microsoft Word icon.) Setting Up the Paper in APA Format
  • Click the Line Spacing button in the Paragraph group. Choose 2.0. (If you do not see the Line Spacing button, click the Home tab.)
  • If Remove Space After Paragraph is at the bottom of the Line Spacing drop-down menu, click on it.
  • If necessary, click the arrow next to the Font box, and choose Times New Roman. Click the arrow next to the Font Size box and choose 12. Setting Defaults
  • To set the above font and paragraph settings as defaults (automating settings), go to Font and select Set as Default and, under Paragraph Settings , select Set as Default. Once you set your font and paragraph settings as default, they will be the automatic font and paragraph setting for each new document you open. Line Spacing Font Button settings
  • Click the Insert tab. Click Page Number , choose Top of Page , and then choose Plain Number 3.
  • If the page number is not in Times New Roman , highlight it, click on the Home tab, and change the font and size.
  • Double click below the dotted line or click Close Header and Footer.
  • All the pages will be automatically numbered correctly.

Abstract

  • Some instructors require an abstract. The abstract should be the second page, after the title page.
  • Click the Bold button the Font group and the Center button in the Paragraph group. Type Abstract. (Capitalize the first letter.) Press the Enter key once.
  • Click the Align Text Left button (to the left of the Center button), deselect the Bold button, and you are ready to type the text of your abstract. Your Essay
  • Begin your essay on the page following the abstract. (If your instructor does not require an abstract, your paper will begin after the title page).
  • Click the Bold button in the Font group and the Center button in the Paragraph group. Type the title of your essay. (Capitalize the first letter of each main word.) Press the Enter key once.
  • Click the Align Text Left button (to the left of the Center button) and deselect the Bold button.
  • Press the Tab key once, and you are ready to type the first paragraph of your paper.

NOTE: One-inch margins are the default (automatic) setting_._ However, if you need to set the margins, click the Page Layout tab, click Margins, and choose Normal. Never use the ruler to set the margins. Saving the Paper

  • Click the File tab, and choose Save As.
  • At the top of the window, choose where you want to save your paper, for instance, on your USB memory stick (flash drive). Use the buttons on the left to navigate.
  • In the File name box near the bottom of the window, you can type a short name for your file.
  • You can choose to save in a different format in the Save as type box. Rich Text Format (RTF) is a good choice if you use another computer that does not have Microsoft Word.
  • Click Save.