Business Blueprint
Finance – Budget Control System
Submitted to
Mawana Sugars
By
RIPS Consultancy
Version – 0.0
RIPS Consultancy
RIPS Consultancy Business Blue Print Document – FI-Budget Control System
BPP – FI - BUDGET CONTROL SYSTEM 7
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Business Blueprint
Finance – Budget Control System
Submitted to
Mawana Sugars
By
RIPS Consultancy
Version – 0.
RIPS Consultancy Business Blue Print Document – FI-Budget Control System
DOCUMENT CONTROL
Project Identification
Project Name Project Type Mawana SAP Fund Management Implementation Project SAP ECC 6.0 EHP 7 Customer Name
Mawana Sugars Implementation Partner Delivery Head SUBJET MATTER EXPERT RIPS Consulting Mawana Project Manager RIPS Project Manager
Mr Mr.
Document ID – BBP-FI-BCS
Business Blue Print For Budget Control System
Document History
Authors & Participants Role Name RISSP - FI Consultant Mr. Mawana Sugars Mr.
Revision History Date Document Version Document Revision Description
Author
RIPS Consultancy Business Blue Print Document – FI-Budget Control System
RIPS Consultancy Business Blue Print Document – FI-Budget Control System
INTRODUCTION
This document states all the conceptual results of the project SAP Fund Management Implementation for FI-BCS (Budget Control System) Module in SAP. This is the main concept document of the project. It is supplemented by separate specifications for custom developments.
The content of this document forms the basis and the guidelines for the subsequent Realization phase. This document aims to describe the future business solution based on SAP software. Both, IT subjects and organizational issues that are required to understand the situation, are described in it. Any additional explanations that are only relevant when the project is in progress are given in the various project management plan documents, which the project management team will provide on request.
Authors and contributors can be referred to in section document History. This business blue print document is concerned with general ledger accounting.
Management / Executive Summary
To be filled
The SAP Module, which is being implemented –
- Fund Management – Budget Control System
This document summarizes the findings of the RIPS consulting team and Mawana Sugars Team, with respects to SAP processes to be implemented in Mawana Sugars.
Following activities were carried out during preparation phases of the project.
- Business Process discussions
- Requirement collection and documentation
- Stakeholders Workshop
The information was gathered through above activities carried out during preparation phases of projects i.e. reviews of business processes, business procedures, documentation and relevant reports.
Business Blue Print Overview
The purpose of Business Blueprint document is to prepare to move forward with the implementation of Fund Management in SAP system. At the end of the blueprint, the RIPS consultants will determine the SAP functionality required to run the Mawana Sugar budget control system. The Blueprint and its associated appendices present a summarized perspective of all functional business processes that will be implemented. As such, the Blueprint document will serve - from this point forward the dual role of both official project scope as well as system acceptance criteria. The body of this document describes the organizational structure, Master Data, and SAP Fund Management functional process flows to be implemented at Mawana Sugar. Generally, requirements that can be met using standard SAP functionality through routine configuration tasks are not explicitly documented. However, certain key requirements are explicitly identified and summarized to highlight their importance to Mawana Sugars and to document the approach proposed to meet the requirement. The Blueprint reiterates the SAP organizational structures that have been identified and will serve as the basis for the initial configuration activities. No significant configuration and customization choices have been identified that will prevent the future implementation of additional capabilities within the SAP environment. The information gathered and documented in the Blueprint is sufficient for the team to go forward into the Realization phase. However, it is critical that both the RIPS Consulting and Mawana Sugars team agree
RIPS Consultancy Business Blue Print Document – FI-Budget Control System
Budget Control System
1. Business Process:
At present business is controlling budget manually by using excel files, there is
no synchronization between purchase & consumption.
2. To be process in SAP:
In SAP business can control funds for purchase and consumption both. Business
have to release the budget on the basis of fund center & commitment code,
system will derive the commitment code on the basis of multiple derivation and
consume the budget accordingly. For fund management purpose fund center will
be cost center & commitment code will be general ledger account number.
Following process will be followed for BCS:
•.1. Creation of Purchase Requisition:
■ Budget working can be prepared based on inventory GL and department. ■ At the time of PR/PO creation user have to fill fund center & based on material stock GL system will drive commitment code.
■ Once PO created based on PR system will release budget from PR and cap ■ ture change amount on PO. ■ After invoice posting system will release budget from PO and capture on invoice. ■ Any difference between PO and invoice will result to release or additional consumption of budget as the case maybe.
•.2. Issue of material from Store: Once material has been received in store then the same can be issued to shop floor or maintenance order or inter unit transfer as per business requirement.
■ Budget working can be prepared based on consumption GL and cost center. ■ Once reservation will be created system will pick commitment code automatically based on consumption GL and cost center.
■ Any reversal of material to store from shop floor will increase the budget availability as well.
RIPS Consultancy Business Blue Print Document – FI-Budget Control System
Process flow in SAP
RIPS Consultancy Business Blue Print Document – FI-Budget Control System
specification Number
4. Interface Considerations
Nil
5. Reporting Considerations
Ref # Description of report requirement Reference report
development specification
6. Form Considerations
Ref # Description of report requirement Reference report
development specification
7. Enhancement Considerations
Ref # Description of enhancement
requirement
Reference enhancement
specification number
Authorization Considerations
✓ Fund Center
RIPS Consultancy Business Blue Print Document – FI-Budget Control System
✓ Commitment Code
Annexure
Check & Balances
RIPS Consultancy Business Blue Print Document – FI-Budget Control System