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Celebration of Colors 5K Case 4.1, Assignments of Integrated Case Studies

Florida State College at JacksonvilleIntegrated Case Studies

make a list of the major deliverables for and develop a draft of the work breakdown structure for a project. Review Case Study 1: Celebration of Colors 5K Case 4.1 for more detailed information.

Typology: Assignments

2024/2025

Uploaded on 02/16/2025

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Sonia Charles
Project Management - MAN35833340Spring 2025
Professor Bateh
January 19, 2025
Case Study 1: Celebration of Colors 5K Case 4.1
1. Make a list of the major deliverables for the 5k run color project and use them to develop
a draft of the work breakdown structure for the project that contains, when appropriate, at
least three levels of detail.
Major Deliverables for 5K-Run Event
oEvent Theme: Deciding on the Holi festival theme.
oSponsorship and Partnerships: Partnering with Delta Nu sorority and recruiting
sponsors.
oEvent Logistics: Organizing the race route, obtaining dye, and ensuring safety.
oMarketing and Promotion: Creating a website, digital registration, and
promotional materials.
oEvent Execution: Race day schedule and task assignments, site set up plan
oPost-Event Activities: Events debrief, financial report, Project closure report
Work Breakdown Structure (WBS) for 5K-Run Event
1. Initiation and Planning
o1.1 Define project scope - Organizing a 5K-run
o1.2 Develop project charter and obtain approval - pitch the fundraising
idea to the sisters at Delta Nu
o1.3 Partner with Delta Nu sorority and form task force
o1.4 Decide on event theme (Holi festival)
o1.5 Develop event plan, timeline, and budget
o1.6 Identify and secure sponsors
2. Logistics and Operations
o2.1 Select event location and obtain permits
o2.2 Arrange for event supplies (dye, water balloons)
o2.3 Coordinate with local vendors (e.g., Evergreen restaurant for catering)
o2.4 Design event branding and T-shirts
o2.5 Develop and launch event website and registration platform
o2.6 Promote event through social media and local channels
3. Execution and Closure
o3.1 Set up event site and conduct volunteer training
o3.2 Manage race day activities (start/finish line, dye stations)
o3.3 Oversee post-race activities (water balloon fight, catering)
o3.4 Conduct event debrief and review
o3.5 Document lessons learned and finalize financials
pf3

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Sonia Charles Project Management - MAN 3583 3340 Spring 2025 Professor Bateh January 19, 2025 Case Study 1: Celebration of Colors 5K Case 4.

  1. Make a list of the major deliverables for the 5k run color project and use them to develop a draft of the work breakdown structure for the project that contains, when appropriate, at least three levels of detail.  Major Deliverables for 5K-Run Event o Event Theme : Deciding on the Holi festival theme. o Sponsorship and Partnerships : Partnering with Delta Nu sorority and recruiting sponsors. o Event Logistics : Organizing the race route, obtaining dye, and ensuring safety. o Marketing and Promotion : Creating a website, digital registration, and promotional materials. o Event Execution: Race day schedule and task assignments, site set up plan o Post-Event Activities: Events debrief, financial report, Project closure report  Work Breakdown Structure (WBS) for 5K-Run Event 1. Initiation and Planning o 1.1 Define project scope - Organizing a 5K-run o 1.2 Develop project charter and obtain approval - pitch the fundraising idea to the sisters at Delta Nu o 1.3 Partner with Delta Nu sorority and form task force o 1.4 Decide on event theme (Holi festival) o 1.5 Develop event plan, timeline, and budget o 1.6 Identify and secure sponsors 2. Logistics and Operations o 2.1 Select event location and obtain permits o 2.2 Arrange for event supplies (dye, water balloons) o 2.3 Coordinate with local vendors (e.g., Evergreen restaurant for catering) o 2.4 Design event branding and T-shirts o 2.5 Develop and launch event website and registration platform o 2.6 Promote event through social media and local channels 3. Execution and Closure o 3.1 Set up event site and conduct volunteer training o 3.2 Manage race day activities (start/finish line, dye stations) o 3.3 Oversee post-race activities (water balloon fight, catering) o 3.4 Conduct event debrief and review o 3.5 Document lessons learned and finalize financials

o 3.6 Close project

  1. How would developing a WBS alleviate some of the problems that occurred during the first meeting and help Brandon organize and plan the project? The Work Breakdown Structure (WBS) defines all the elements of the project in a hierarchical framework and establishes their relationships to the project end item(s) ( Project Management , n.d.). Developing a WBS could significantly help Jamal, and his team organize and plan their 5K-run project more effectively as it would break down the project into smaller, manageable components, such as tasks, deliverables, and work packages. This would help Jamal and Olivia clearly define what needs to be done, who is responsible for each task, and the sequence of activities. For example, they could create specific tasks for theme selection, sponsor recruitment, participant registration, and event logistics. By having a detailed WBS, all team members would have a clear understanding of their roles and responsibilities. This would reduce confusion and ensure that everyone is on the same page, preventing the free-for-all of ideas and suggestions that occurred during the first meeting. A WBS helps in identifying the resources needed for each task. Jamal and Olivia could allocate resources more effectively, such as assigning specific members to handle the dye procurement, T-shirt design, and website creation. This would ensure that all aspects of the event are covered without overlap or gaps. The WBS would allow the team to set a timeline with specific milestones. This would help in tracking progress and ensuring that the project stays on schedule. For instance, they could set deadlines for finalizing the theme, securing sponsors, and launching the registration website. By breaking down the project into smaller tasks, potential risks can be identified and mitigated early on. For example, they could assess the safety of the dye and plan for any contingencies related to the event’s location. A WBS helps in prioritizing tasks based on their importance and urgency. This would prevent the team from getting sidetracked by less critical issues and ensure that the most important tasks are completed first. By implementing a WBS, Jamal and his team would have a clear roadmap for organizing the 5K-run, making the planning process more efficient and effective.