NHS Bursary Application: Step-by-Step Guide for BOSS, Summaries of Finance

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NHS Student Bursaries

- Completing your NHS

Bursary application

A step by step guide to

the Bursary Online Support

System (BOSS)

NHS Student Bursaries - Completing your NHS Bursary application

NHS Student Bursaries - Completing your NHS Bursary application

Guidance notes

This guide is intended to help you to make an

NHS Bursary application on the Bursary Online

Support System (BOSS).

Who can apply for NHS Bursary

funding in 2019/20?

• Continuing NHS Bursary students who

commenced their course before 1 August 2017

• Medical and Dental students who are eligible

to receive NHS Bursary funding in the later stages of their course.

• Students attending healthcare courses which

started between 1 August 2017 and 31 July 2018, eligible for a NHS Bursary under the 2017/18 Transitional Arrangements, who will be attending their course in 2019/20.

• Continuing students occupying a capped

place on an eligible undergraduate pre- registration dental hygiene and dental therapy course commissioned by Health Education England which started on or after 1 August 2018 and before 1 August 2019, at the following institutions:

• The UCL Eastman Dental Institution,
• Kings College London,
• The Greater Manchester School for Dental Care Professionals,
• The University of Birmingham in partnership with Birmingham Community Healthcare NHS; and
• Bristol Dental School.

For queries about the NHS Bursary:

Ask Us http://ow.ly/Li6p

Website www.nhsbsa.nhs.uk/student-services

Facebook NHS Student Bursaries

Twitter @NHSBSA_Students

Email nhsbsa.sbaccount@nhsbsa.nhs.uk

Telephone 0300 330 1345

• The application form should take 30 – 45 minutes to complete on average.
• You do not have to complete the application in one session. You can save the progress of a partially completed application form by clicking save (at the bottom of each page at every stage of the application).
• The system is not available between 2am and 6am GMT each day for scheduled maintenance. Any unsaved applications and updates that are in progress during this period may be lost.
• BOSS is best viewed on Internet Explorer 7+, Firefox 16+, Chrome 20+ or Safari 5+ with a minimum resolution of 1280 * 800 pixels.

NHS Student Bursaries - Completing your NHS Bursary application

Creating a BOSS account

You will only need to create a BOSS account once. Please follow the five steps below.

1. Create a BOSS account by visiting https:// myaccount.nhsbsa.nhs.uk/Pages/Login. aspx and clicking the ‘Register’ button.
2. Fill out your personal details and create a user name and password.
3. Provide answers to the security questions.
4. Press the ‘Register’ button and wait for an activation email to arrive. Don’t forget to check your junk/spam folder.
5. Once you receive this email, you must activate your account within 72 hours or it will expire and you will have to create a new account using a different email address.

Reapplying

Once you have created your account there is no need to create another if you need to re-apply in another academic year. You should always use your existing BOSS account to do this.

Filling in the form

If, after reading this guide, you have further questions about your application, the answers can be found in this section of Ask Us.

If you are unsure about any aspect of the application in BOSS there is hint text available to assist you (hover over the symbol).

Remember it is your responsibility to ensure that your application form is complete, accurate and that you have all of the necessary documents to support it.

In all cases, please ensure that your NHS Bursary application, including all your supporting evidence, is received by us within nine months of the first day of your academic year.

NHS Student Bursaries - Completing your NHS Bursary application

Student Details – Course details

This section requires you to complete details of the university and course you are attending.

University Select the university you are attending.

Course

FT = Full-time attendance PT = Part-time attendance Please select the course you are attending. Ensure you select the month correct start month for the academic year in which you are applying. If you select a medical/dental course, further questions will appear. Please read the explanations carefully before selecting your answers.

In which year does this application period start?

Choose the year that is relevant to the application you are making now. If the academic year you are applying for starts between 1 January 2019 and 31 December 2019 please select ‘2019’.

Will you be living with your parents during term time?

Select ‘yes’ or ‘no’. The answer you provide here will affect the bursary rate you are awarded.

Tell us where you will be living whilst attending your course at university during the academic year you are applying for and not where you will live whilst on placement.

Have you received any student finance during your course from another funding body e.g. Student Finance England?

Select ‘yes’ or ‘no’.

Study year

Choose the study year you will be entering in the academic year you are applying for, including any repeat years, intercalation years and foundation years.

For example if you are applying for a repeat of course year 5, you will be entering your sixth year of study and should therefore select ‘Year 6’.

Please select the course year relevant to this application.

Choose the course year you will be entering this academic year.

Are you either: Commencing your first NHS funded year of an APEL programme? OR Commencing your first NHS funded year of a medical/ dental course?

This question will only appear if you have selected a course year other than Year 1.

Select ‘yes’ or ‘no’.

NHS Student Bursaries - Completing your NHS Bursary application

Next

Previous years

The number of fields that will appear in this section depends on what study year you have said you are entering e.g. if you have selected ‘Year 6’ then other fields will appear in which you must enter your course history, including any integral foundation years, repeat years and/or intercalation.

The course year and study year are most likely to differ when you have repeated a course year or had an intercalation year.

Which option describes when Year 1 of your course began or will begin?

Select the statement that describes the period of when the first year of your course commenced.

At the end of this page, you have four options.

If you would like to continue with your bursary application, please click

NHS Student Bursaries - Completing your NHS Bursary application

Student Details – Personal eligibility

Complete this section so that we can determine if you are eligible for an NHS Bursary.

Nationality

Select your nationality.

If you answer anything other than ‘UK national’, after you have completed this page you will be asked about your right of residence in the UK.

Were you ordinarily resident in the United Kingdom, Channel Islands or Isle of Man throughout the three years preceding the prescribed date (the first day of the first academic year)?

Select ‘yes’ or ‘no’.

If you select ‘no’ and you are a UK National, after you have completed the rest of this page, you will be asked some further questions regarding your absence from the UK.

If all of these three years of residence were in the Channel Islands or the Isle of Man you will not be entitled to receive NHS bursary funding. Do not continue with the BOSS application if this is the case.

Were you ordinarily resident in the United Kingdom (excluding Channel Islands, Isle of Man) on the prescribed date (the first day of the first academic year)?

Select ‘yes’ or ‘no’.

‘Ordinary residence’ is defined as habitual and normal residence from choice and for a settled purpose throughout the prescribed period, apart from temporary or occasional absences.

Country of residence

Give details of where you lived for the whole of the three years preceding the first academic year of your course.

Specify the Country, Reason, Start Date and End Date for each period of residence for the three years preceding the prescribed date (the first day of the first academic year).

For example:

England - Since Birth - 22/06/1983 – 12/09/

NHS Student Bursaries - Completing your NHS Bursary application

Further/Higher Education history

Provide details of any further or higher education courses you have attended in the UK.

Specify the College, Course, Start Date and End Date for any further or higher education courses you have attended in the UK.

For example:

Belfast Metropolitan College - Maths (A-Level) - 10/09/2014 - 12/06/

Employment history

Provide details of your employment history.

If you were employed in the three years preceding the prescribed date, please give details.

For example:

Bromley Tea House - 14 High Street, Bromley - Full Time - 10/09/2014 - 21/04/

This should include any full and part time employment you have had for at least the last 3 years.

At the end of this page, you have four options.

If you would like to continue with your bursary application, please click Next

NHS Student Bursaries - Completing your NHS Bursary application

Student Details – Personal eligibility: temporary absence

This section will only appear if you answer ‘No’ to the question, ‘Have you been ordinarily resident in the United Kingdom, Channel Islands or Isle of Man throughout the three years preceding the prescribed date (the first day of the first academic year)?’.

Please provide a full explanation for the reason for your absence from the UK during the 3 years preceding the prescribed date (the first day of the first academic year)?

Enter the reason for your absence. For example, if you were temporarily employed or if you were travelling or on a gap year etc.

If the reason for absence was due to employment abroad of yourself, a parent, a spouse or a civil partner, please state the nature of the contract.

Enter the nature of the employment contract. Include whether it was permanent or temporary, whether it was liable for UK income tax or if it was due to service in the Armed Forces etc.

Absence details

Specify the details of each period of absence.

Specify the Country, Start Date and End Date for each period of absence.

Have you maintained a home in the UK?

Select ‘yes’ or ‘no’.

Answer ‘yes’ if you were financially obliged to maintain a home in the UK whilst absent e.g. mortgage/rent payments.

Time spent in the UK

Specify the details of any time spent in the UK during the period abroad.

Specify the Reason, Start Date and End Date for each period spent in the UK during the absence.

For example:

Family Reunions 12/02/2017 - 14/03/

At the end of this page, you have four options.

If you would like to continue with your bursary application, please click Next

NHS Student Bursaries - Completing your NHS Bursary application

Student Details – Dependants Allowance

Do you have a spouse/civil partner/partner who will be wholly or mainly financially dependent on you during your training?

Select ‘yes’ or ‘no’.

In order to apply for the Dependants Allowance for a spouse, partner or civil partner for the purposes of this application, you must select that they will be wholly or mainly financially dependent on you, even if, for example, they are in full time employment.

If you intend to apply for Childcare Allowance, you must apply for Dependants Allowance first.

Do you wish to claim Dependants Allowance for your spouse/civil partner/ partner?

This question will only appear if you answer ‘yes’ to the question above.

If you wish to apply for Dependants Allowance you should always select ‘yes’ to this question.

Do you have a child/children who will be wholly or mainly financially dependent on you during your training?

This question will only appear if you indicate that you have a spouse/ partner that you wish to claim Dependants Allowance for.

Select ‘yes’ or ‘no’.

In order to apply for the Dependants Allowance for a child/children you must select that they will be wholly or mainly financially dependent on you.

If you intend to apply for Childcare Allowance, you must firstly apply for Dependants Allowance.

Do you wish to claim Dependants Allowance for your child/children?

This question will only appear if you answer ‘yes’ to being a lone parent or ‘yes’ to the question ‘Do you have a child/children who will be wholly or mainly financially dependent on you during your training?’

If you wish to apply for Dependants Allowance you should select ‘yes’ to this question.

Are you a lone parent?

You only need to answer this question if you have answered ‘no’ to having a spouse/partner who is financially dependent on you.

Select ‘yes’ or ‘no’.

If you answer ‘no’ you will not be considered for Dependants Allowance or have the option to apply for Childcare Allowance.

Lone parent declaration

If you tick the box you are confirming that you are a lone parent who will not be living with a spouse, or any person as a spouse. If your circumstances change it is your responsibility to inform us immediately.

At the end of this page, you have four options.

If you would like to continue with your bursary application, please click Next

NHS Student Bursaries - Completing your NHS Bursary application

Student Details – Dependants Allowance: details of spouse, partner or civil

partner

Enter below the details of the spouse, partner or civil partner who is financially dependent on you.

Surname Enter your spouse, partner or civil partner’s last name/surname as it appears on their identification.

Forename

Enter your spouse, partner or civil partner’s first name/forename as it appears on their identification.

Other names

Only answer this question if your spouse, partner or civil partner has any other names you wish to tell us about e.g. a maiden name or a previous legal name.

Date of birth

Select the correct day and month using the drop down (and enter the year in the format YYYY) or use the calendar function provided to select the correct date.

Nationality Select their nationality from the three options.

Will your spouse, civil partner or partner be living with you during term-time?

Select where they will be living from the three options.

Relationship to you Select one of the three drop down options.

Please tick the boxes that apply to this person

Select all of the options that apply to your spouse, partner or civil partner.

Will your spouse, civil partner or partner be undertaking a course in further or higher education in the forthcoming academic year?

Select ‘yes’ or ‘no’.

If you choose ‘no’ you will be taken to the next section.

If you choose ‘yes’ you will be asked three further questions (see below).

Name of college or university

Enter the name of the further or higher education institution your spouse, partner or civil partner will be attending.

Name of course

Enter the name of the course your spouse, partner or civil partner will be studying.

NHS Student Bursaries - Completing your NHS Bursary application

Will this person receive any funding whilst in training?

Select ‘yes’ or ‘no’.

The funding we need to know about includes student loans, grants, finance and scholarships etc.

If you choose ‘no’ you will be taken to the next section.

If you choose ‘yes’ you will be asked one further question (see below).

Details of any funding whilst in training

Give specific details regarding your spouse, partner or civil partner’s funding arrangements. For example, let us know where the funding comes from e.g. Student Loan Company or Student Finance England, NHS Student Bursaries etc.

At the end of this page, you have four options.

If you would like to continue with your bursary application, please click Next

NHS Student Bursaries - Completing your NHS Bursary application

Student Details – Childcare: childcare provider

This section will only appear if your answers in the previous section have indicated that you are eligible to apply for Childcare Allowance and you answered ‘yes’ when asked if you would like to apply for it.

Provide details of each registered childcare provider. Wherever possible, an Ofsted registration number or equivalent must be provided. If not provided, this will delay assessment of your Childcare Allowance entitlement.

After you have submitted your online form, you will then need to download and complete a Childcare Allowance application form from our website to give us more details about your expected childcare costs. This form is a paper application which should be printed from the Bursary Forms section of our website, completed and then signed by you and your childcare provider/s.

When completing the paper Childcare Allowance application form, be aware that when declaring your costs, the 52 row table relates to a 52 week period in which the first row is the week that your academic year commences. Fill in each week with the estimated costs and if there are any weeks with no charge enter £0.00 for these weeks.

If you are awarded Childcare Allowance, please remember to keep all of your original receipts from your childcare provider/s as these may be requested by us at any point during the year.

Ofsted registration number or equivalent reference number

Enter the registration number of your childcare provider (if you have more than one provider, enter one of the numbers here and the rest later, as instructed).

Date of registration

Either select the correct day and month from the drop down lists (and enter the year in the format YYYY) or use the calendar function provided to select the correct date.

Date of registration expiry (if known)

Either select the correct day and month from the drop down lists (and enter the year in the format YYYY) or use the calendar function provided to select the correct date.

Registration body (if known)

Enter the registration body of this provider e.g. Ofsted, SureStart, Care and Social Services Inspectorate Wales (CSSIW) etc.

Name of childcare provider

Enter the name of the childcare provider. This could be a company name or an individual’s name but it must relate to the registration number declared.

House number/name Enter the childcare provider’s house name or number here.

Address line 1 Enter the first line of the childcare provider’s address here.

Address line 2 Enter a second line of the childcare provider’s address, if applicable.

Town/city Enter the town in which the childcare provider is located.

Postcode Enter the childcare provider’s postcode.

NHS Student Bursaries - Completing your NHS Bursary application

Telephone number Make sure you provide a contact telephone number for this childcare provider.

Please select the child(ren) being cared for by this provider in the forthcoming academic year. Please note that you may only claim Childcare Allowance if you have applied for Dependants Allowance for that child.

Select the children from the list that will be in attendance at this provider during the academic year you are applying for.

Add Additional Childcare Provider

Click this button if you want to add additional childcare providers to this application for Childcare Allowance. You can add as many additional childcare providers as necessary.

The fields to complete will be the same as outlined above.

At the end of this page, you have four options.

If you would like to continue with your bursary application, please click Next