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Institution Barkly International College Company Name Barkly International College Pty Ltd RTO Code 22238 CRICOS Provider Code 03136D Date of Approval 30 January 2024 Review Date April 2024
Policy Governance Academic Manager Version No. 6. Reference to Standards National Code 2018 – Standard 8 ELICOS Standards 2018 – Standard C1.1K
1. PURPOSE
Barkly International College (referred to as “The College” within this document) establishes this policy and procedure to:
1.1 Comply with the requirements of the National Code 2018 - Standard 8 and ELICOS Standards 2018 - Standard C1.1K relating to attendance monitoring for students on an Australian student visa.
1.2 Proactively notify, counsel, and assist students who are at risk of failing to meet attendance requirements.
2. DEFINITIONS
SMS Student Management System
NIR Notice of Intention to Report
DoHA Department of Home Affairs
SSO Student Support Officer
Current Attendance A student’s attendance averaged to date from commencement
Overall Attendance The maximum possible attendance a student can achieve, if they are present for every single class moving forward
3. POLICY
It is College policy to monitor the attendance of students, to identify students at risk as well as to provide timely and appropriate intervention/support strategies. The College endeavours for all students to complete their course satisfactorily and to comply with their student visa conditions.
4. RESPONSIBILITY
4.1 The Academic Manager (with the support of the Student Support Officer) is responsible for the implementation of this policy, and also ensuring that staff members and students are aware of and following this policy.
4.2 The procedure below also outlines the administrative responsibilities of the Academic Manager, Student Support Officer and the Teacher.
5. PROCEDURE
5.1 The following procedure outlines the steps undertaken to monitor attendance for student visa holders. Non-student visa holders’ attendance is monitored, however no Attendance Warning letters or NIR letters are sent.
ACTION
STAFF
RESPONSIBLE
COMMENTS
At Orientation, student visa holders are informed of the conditions of their visa that pertain to attendance and the various actions that will be initiated when a student is identified to be at risk for unsatisfactory attendance.
- Academic Manager
- SSO
- All students receive a copy of the Orientation slides and participate in Orientation during the enrolment process. Students are also verbally reminded of the importance of the minimum 80% attendance requirement.
- Students are requested to present valid and current medical certificates for absences due to illness to reception (medical certificates don’t count towards attendance and students are marked as absent).
- Reception staff will photocopy the medical certificate, sign and date it as original sighted. The original copy is handed back to student while a hard copy is kept in the student file.
Prepare hard copies of Class Attendance Sheets for teachers to take attendance
- SSO •^ Hard copies will be printed on Friday for the following week and placed in teachers’ Class Diaries.
Student attendance is taken daily, at the beginning of each session.
- Teacher • If a student is absent for part of the session (arriving late or leaving early),
6. CEO ENDORSEMENT
Ms Evelin Cruz Date:30/01/
ATTENDANCE SCEANRIO ACTION
o Current postal address on SMS The Notice of Intention to Report for Unsatisfactory Attendance Letter advises the student of the potential breach of visa condition due to unsatisfactory attendance and their right to appeal within 20 working days Students are advised to provide evidence of compassionate and compelling circumstances (if any) If the review of compelling and compassionate circumstances is accepted, the student is provided an “outcome letter” advising they will not be reported for Unsatisfactory Attendance for the current course However, if no appeal or compelling or compassionate circumstances documentation is provided and accepted, then the student will be reported for Unsatisfactory Attendance via PRISMS If a student has submitted an appeal, which is deemed unsuccessful, the student is advised that their appeal is unsuccessful and they have 10 days to externally appeal and provide evidence. Otherwise, the College will report the student for unsatisfactory attendance. If the student does externally appeal and evidence is provided, the College will place their decision to report on hold, until the external appeal process has reached an outcome. If a student is to be reported via PRISMS, the College will notify DoHA of the student not achieving satisfactory course attendance as soon as practicable. All documents listed above are to be stored in electronic form in the student file.
