E-Mail and Contact Management - Microsoft Office - Lecture Slides, Slides of MS Microsoft Office skills

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Outlook Project

E-Mail and Contact Management with Outlook

Objectives

• Start Outlook
• Open, read, print, reply to, and delete electronic mail messages
• View a file attachment
• Create and insert an e-mail signature
• Compose, format and send electronic mail messages

Objectives

• Use the Find a Contact feature
• Organize the contact list
• Track activities of a contact
• Quit Outlook

Starting and Customizing Outlook

• Click the Start button on the Windows taskbar, point to All Programs on the Start menu, point to Microsoft office on the All Programs submenu, and then point to Microsoft Office Outlook 2003 on the Microsoft Office submenu
• Click Microsoft Office Outlook 2003. If necessary, click the Mail button in the Navigation Pane and then click the Inbox folder in the All Mail Folders pane
• If the Inbox – Microsoft Office Outlook window is not maximized, double-click its title bar to maximize it

Starting and Customizing Outlook

Opening (Reading) an E-Mail Message

• Double-click the Marci Laver message heading in the Inbox Message pane and then maximize the Practice Schedule for Next Week window

Closing an E-Mail Message

• Click the Close button on the title bar

Replying to an E-Mail Message

• If necessary, click the Marci Laver message heading in the message pane
• Click the Reply button on the Standard toolbar
• When Outlook displays the Message window for the reply, if necessary, double-click the title bar to maximize the window
• Type the e-mail reply as shown on the following slide
• Click the Send button

Forwarding an E-Mail Message

• With the Inbox window active, click the Marci Laver message header in the message pane
• Click the Forward button on the Standard toolbar
• When Outlook displays the Message window for the forwarded message, type kzimm123@hotmail.com in the To text box as the recipient’s e-mail address
• Enter the forwarding message in the message body as shown on the following slide
• Click the Send button

Forwarding an E-Mail Message

Viewing a File Attachment

• With the Inbox window active, double-click the Kendra Zimmerman message heading in the message pane
• Double-click the Woodland Schedule.xls icon on the Attachments line
• If Outlook displays the Opening Mail Attachment dialog box, click the Open button
• After viewing the worksheet, click the Close button on the right side of the title bar in the Excel window
• Click the Close button in the Message window

Viewing a File Attachment

Creating and Inserting an E-Mail Signature

• When Outlook displays the Create New Signature dialog box, type Team in the Enter a name for your new signature text box
• Click the Next button
• When Outlook displays the Edit Signature – [Team] dialog box, type Maria Rosado – Captain in the Signature text box
• Click the Finish button

Creating and Inserting an E-Mail Signature

• Click the OK button
• In the Signatures area of the Options dialog box, select the appropriate e-mail account
• If necessary, select Team in the Signature for new messages box and the Signature for replies and forwards box
• Click the OK button