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Fall 2018
REGISTRATION HANDBOOK
Welcome to the Registration Handbook. If you need more information or assistance, please contact the Registrar’s Office at Email: registrar@montana.edu or phone: (406) 994-6650. For the most current and up-to-date information, please refer to our website:
www.montana.edu/registrar
WELCOME
IMPORTANT SEMESTER DEADLINES
August 27 Classes begin at 8:00 a.m. August 31 Last day to add classes online using MyInfo September 10 Last day to add classes with an Add/Drop form September 10 Last day to drop classes online using MyInfo September 17 Last day to drop classes without a grade September 17 Students who have not confirmed their bill (paid fees) will be dropped from their classes at 4:30p.m. Sept. 18-Nov. 20 Dropped classes are graded “W” Nov. 21-Dec. 14 No drops are allowed December 10-14 Final Examinations December 15 Fall Commencement
CALENDAR
ACADEMIC CALENDAR • Fall Semester 2018
Any deadlines occurring on a weekend will be extended to the next business day. April 2-April 27 Undergraduate Residency Petitions for Summer 2018 are accepted. Submit Graduate Residency Petitions to the Graduate School. June 11-Aug.10 Undergraduate Residency Petitions for Fall 2018 are accepted. Submit Graduate Residency Petitions to the Graduate School. Aug. 10, Fri. Bill Confirmation (Fee Payment) with the Student Accounts Office by 4:30p.m. for students registered on or before July 31st. Mail (Box 172640), Fax (406-994-1954), E-Mail (studentaccounts@montana. edu), confirm your bill on the Web in “MyInfo,”or pay by credit card /e-check. Aug. 10, Fri. $40 Late Fee assessed at 4:30 p.m. for all students (registered on or before July 31st who have not confirmed their bill (paid fees) by Aug. 10th. Aug. 23, Thurs. Mandatory New Graduate Student Training & Orientation 8: a.m.-12:00 p.m. Invitation provided upon admittance; RSVP necessary. Aug. 24, Fri. Graduate Teaching Assistants Training 8:30 a.m.-12:00 p.m. For GTA’s teaching this semester who have not previously attended a Graduate Teaching Assistant Orientation, or are not already taking an intensive GTA training within their own program. Aug. 27, Mon. Classes begin at 8:00 a.m. Aug. 27, Mon. Graduate School One-credit Extension deadline Aug. 31, Fri. Last day to add courses using “My Info”. After this day, students must submit an Add/Drop form with Instructor and advisor signatures; last day to add courses is Monday, September 10th. Aug. 31, Fri. Bill Confirmation (Fee Payment) with the Student Accounts Office by 4:30 p.m. for students registered on or after Aug. 1st. Mail (Box 172640), Fax (406-994-1954), E-Mail (studentaccounts@montana. edu), confirm your bill on the Web in “MyInfo”, or pay by credit card/ e-check. Aug. 31, Fri. $40 Late Fee assessed at 4:30 p.m. for all students (registered on or after Aug. 1st who have not confirmed their bill (paid fees). Sept. 3, Mon. Labor Day-no classes; Offices closed Sept. 10, Mon. Last day to drop courses using “My Info”. After this day, students must submit an Add/Drop form with Instructor and advisor signatures; last day to drop courses without a grade is Monday, September 17th Sept. 10, Mon. After this date, Adds are permitted for extraordinary reason only. Requests for auditing courses will not be accepted. Requests for Pass/ Fail grading will not be accepted. Sept. 17, Mon. Last day to request Health Insurance refund from Student Health Insurance Office
CALENDAR
Sept. 17, Mon. No refunds for classes dropped after this date. Payment for classes added after this date is required. Sept. 17, Mon. Last day to drop a class without a grade Sept. 17, Mon. Registered students who have not confirmed their bill (paid fees) will be assessed an $80 late fee, and will be dropped from their courses at 4:30 p.m. Sept. 18- Nov. 20 Dropped courses are graded “W”. Students must submit an Add/ Drop form with instructor-reported “Last Date of Attendance” and instructor and advisor signatures. Sept. 20, Thurs. Last day for graduate students to file a Graduation Application for Fall 2018 graduation Oct. 1, Mon. Last day to submit an Application for Baccalaureate Degree for Spring 2019 graduation. Oct. 1, Mon. Last day for international graduate admissions applications for Spring 2019 term. (If this date differs from the date set by your department, then please follow your department’s date.) Oct. 22, Mon. (^) Advising begins for continuing students for Spring 2019 Oct. 29, Mon. Priority Registration opens for Spring 2019 (October 29th -November 15th, see Registration Timetable) Nov. 6, Tues. Election Day: No classes, Offices closed Nov. 12, Mon. Veteran’s Day Holiday observed-No classes, Offices closed Nov. 21-Dec. 14 No Drops allowed Nov. 22-23, Thu. - Fri. Thanksgiving Holiday-No classes; Offices closed Nov. 26, Mon. Last day for master’s comprehensive or doctoral examination; thesis/ dissertation defense if student plans to graduate Fall 2018. Nov. 26, Mon. Last day for approval of thesis, dissertation, or professional paper (if professional paper is submitted to the library) by Graduate Dean. Dec. 10-14, Mon.- Fri. Final Examinations Dec. 14, Fri. Last day for graduate students to withdraw a Graduation Application Dec. 15, Sat. Fall Commencement 2018 Jan. 4, 2019, Fri. Bill Confirmation (Fee Payment) for Spring 2019 in the Student Accounts Office or on the Web Jan. 9, 2019, Wed. Spring Semester 2019 begins
DEGREEWORKS
DEGREEWORKS
DegreeWorks is a web-based degree audit and tracking system for students and academic advisors to monitor progress toward degree completion. It also allows for advising notes and provides a place to create semester plans. DegreeWorks provides an accessible, convenient, and organized way for students to know their academic standing, and how best to plan the rest of their college careers. The “What- If ” allows students to view how their progress would change with a new major, which classes can still be applied towards the new major or minor, and which new classes need to be taken. The “Plans” tab allows students to plot their courses through graduation. Some departments require that students complete a plan prior to attending their advising session. Students should review their DegreeWorks worksheet and create their next semester plan before meeting with their advisor. To review your DegreeWorks worksheet, log into MyInfo > Student Services > DegreeWorks. For more information about DegreeWorks including instructions, Frequently Asked Questions, and an introductory video, check out www.montana.edu/degreeworks. If you have questions about your progress toward your degree, please consult your academic advisor. If you have questions about the accuracy of the courses as they appear on your DegreeWorks worksheet, please check out the Frequently Asked Questions section on the DegreeWorks website www.montana.edu/degreeworks. There, you can contact the DegreeWorks technical team if you do not find an answer to your question.
GENERAL PROCEDURE REMINDERS
Students are responsible for knowing regulations governing registration, Add/Drops, withdrawals, and other procedures and regulations outlined in this publication, the University Catalog, and any special registration instructions which may be issued on a semester basis. Registration Checklist
- All outstanding fees/charges must be paid before registration.
- Refer to the University Catalog at catalog.montana.edu for information about courses offered.
- Review your Degree Works worksheet (see page 7) and use Plans to plan your next semester’s course selections.
- Meet with an advisor during the advising period to receive your registration PIN.
- Use CatCourse or MyInfo to register for classes. If MyInfo indicates you are NOT allowed to register, see the appropriate office. Go to page 14 for detailed registration instructions.
- Make sure you pay your bill to confirm your registration and hold your classes. Classification of Students Students are classified as follows: - Freshman: a student who has earned less than 30 semester credits and who is entitled to regular or conditional admission. - Sophomore: a student who has earned 30-59 credits. - Junior: a student who has earned 60-89 credits. - Senior: a student who has earned 90 or more credits. - Second bachelor's degree candidate: a student seeking a bachelor's degree who has already earned one bachelor's degree (Post Baccalaureate status). - Non-degree graduate student: a student with at least a bachelor's degree but not seeking another degree. - Graduate degree student: a student who has at least a bachelor's degree and has been accepted into the Graduate School. - Non-degree undergraduate: undergraduate taking self-interest courses. Add Procedure Students may add courses using CatCourse or MyInfo through the 5th class day of the semester. After the 5th day, all adds require signatures from the instructor and advisor on the Add/Drop form. After the 10th day of the semester, adds are permitted for extraordinary reasons only and require the additional signature of the Academic College Dean on the Add/Drop form.
GENERAL PROCEDURES
Cancellation of a Course Section in a Semester Schedule A course may be cancelled for lack of sufficient enrollment or other appropriate reason up to the end of the 10th day of university instruction. Registered Students Who Fail to Attend Class During the third day of university instruction and thereafter, those students who have registered but have not attended class may be required by the instructor to drop the course when space or equipment is limited and other students want to add that class. Students are not automatically dropped. This requires a student-initiated Add/Drop form. Registered Students Who Fail to Pay Fees Students are personally responsible for paying all fees at the time designated for each semester. Failure to pay fees or to confirm attendance by the due date may result in the loss of all classes. (Refer to pages 4-5 for deadline dates and explanations.) Any student who continues to attend class after the 15th semester day, even though attendance confirmation or payment has not occurred, is responsible for all charges related to that semester. Make-Up of “I” Grades An “I” grade make-up is reported by the department to the Registrar’s Office on a Grade Change form. Make-up of “I” grades must be accomplished by the end of the next semester of the student's enrollment or the completion date indicated on the “I” Grade Authorization form. If the grade is not reported to the Registrar's Office,
GENERAL PROCEDURES
Semester Withdrawal Refund Schedule Fall 2018 Part of Term Term Start Date Term End Date 100 % Refund Through 90% Refund 75% Refund 50% Refund 0 % Refund From Full Semester Aug. 27 Dec. 14 Aug. 26 Aug. 27-31 Sept. 1-10 Sept. 11-17 Sept. Early Start Aug. 20 Oct. 12 Aug. 19 Aug. 20-22 Aug. 23-27 Aug. 28-30 Aug. 31 Late Start Sept. 10 Dec. 14 Sept. 9 Sept. 10-14 Sept. 15-21 Sept. 22-28 Sept. 29 First Session (^) Aug. 27 Oct. 19 Aug. 26 Aug. 27-29 Aug. 30-Sept.4 Sept. 5-7 Sept. 8 Second Session Oct. 22^ Dec. 14^ Oct. 21^ Oct. 22-24^ Oct. 25-29^ Oct. 30-Nov. 1^ Nov. 2 Intersession Oct. 15 Dec. 14 Oct. 14 Oct. 15-17 Oct. 18-22 Oct. 23-25 Oct. 26 OTD Aug. 27 Dec. 14 Aug. 26 Aug. 27-31 Sept. 1-10 Sept. 11-17 Sept. Combined Aug. 27 Dec. 14 Aug. 26 Aug. 27-31 Sept. 1-10 Sept. 11-17 Sept. No refund of health or dental fees are given if medical services have been provided.
the “I” reverts to an “F” grade, unless the instructor submits a written request for an GENERAL PROCEDURES
extension of time or alternative reversion grade. Pass/Fail Elective Courses Undergraduate students may elect to take some of their university courses on a “pass/ fail” basis subject to the following restrictions:
- Students can elect the pass/fail option only for courses that are outside their requirements for graduation. Pass/fail courses may not be applied toward completion of Core requirements. These restrictions do not apply to ACT activity courses.
- A student may not register for more than one pass/fail elective course per semester, excluding one-credit ACT activity courses. Pass/fail requests cannot be accepted after the 10th day of university instruction.
- Undergraduate students may take a maximum of 12 credits of pass/fail elective courses. This maximum does not include courses which are offered only on a pass/ fail basis.
- Students may register for pass/fail grading with written permission from their advisors, college deans, and the instructors of the course. The Registrar’s Office has forms for this purpose.
- Students may change a pass/fail registration to a regular registration, or a regular registration to a pass/fail registration, prior to the end of the 10th day of university instruction. Students will follow the regular Add/Drop procedures, except that students changing to a pass/fail registration must also secure the written permission of the instructor and advisor (see 4 above).
- Prerequisites will apply for all courses taken on a pass/fail basis. 7 The instructor's requirement to obtain a grade of “P” in the course must be submitted with the Request for Pass/Fail form.
- The Graduation and Admission Requirements Committee will review petitions for exceptions to the pass/fail policy. Graduate students should consult the online Graduate catalog (catalog.montana.edu/ graduate) concerning pass/fail courses. Deficiencies and “I” Grade Makeups for Graduating Seniors All make-up grades, correspondence work, and transcripts must be completed and filed in the Registrar’s Office at least one month before the end of the semester of expected graduation. Students must be registered at Montana State University the semester they complete their degree requirements.
GENERAL PROCEDURES
with online ordering, as well as with rush delivery. To proceed with the online ordering option, please follow the steps below: Go to MyInfo (http://www.montana.edu/students/ ), click on “Log into MyInfo” and enter your User ID and PIN. Once logged in, click on the “Student Services” tab. Follow the red link at the top of the page entitled “Official Transcripts.” On the next page click on “Go to Clearinghouse Site.” This link will connect you to National Student Clearinghouse’s website where you may order a transcript and pay with a credit/ debit card. There, you will have the options to choose method of delivery and the speed at which you want the transcript sent. If you choose to have your transcript Rush mailed, the Office of the Registrar will process the transcript within one business day, but you still must account for mailing time through US Postal Service, or choose an alternative delivery method. If you do not wish to access the site through your MyInfo account, you may do so directly by visiting www.studentclearinghouse.org. Telephoned, emailed, or faxed requests will not be processed. For more information, go to www.montana.edu/registrar/transcript/. Student Electronic Communications Policy All students currently enrolled at Montana State University are assigned an email address. Email is a mechanism for official communication within Montana State University. Official email communications are intended only to meet the academic and administrative needs of the campus community. Official university email accounts will be created automatically for all enrolled students. Log on from the link for Student E-mail on the MSU home page (http://www.montana.edu/students) with your NetID and password. You can set your NetID password by visiting http://password.montana. edu. Students are expected to check their e-mail in order to stay current with university related communications. Students have the responsibility to recognize that certain communications may be time-sensitive. Faculty will determine how electronic forms of communication will be used in their classes and will specify their requirements in the course syllabus. Therefore, faculty can make the assumption that students’ official e-mail is being accessed and they can use email, chats and message boards for their classes accordingly. Refund Checks Any refund due to a student as a result of financial aid, dropping credits, etc. will be dispersed via Direct Deposit or mailed to the student if the student has not signed up for Direct Deposit. To sign up for Direct Deposit, choose Electronic Billing & Payment from your MyInfo page, and click on Quik Pay. Note: Please be sure your addresses are kept current.
REGISTRATION INSTRUCTIONS
REGISTERING FOR COURSES
- Consult with your advisor and review your DegreeWorks plans to identify the courses that you will register for in the upcoming term(s).
- Go to the MSU student homepage at www.montana.edu/students/.
- Click on the link to “MyInfo.”
- Click on “Log into MyInfo.”
- Enter your MyInfo user ID. This is either your student ID number with a dash in front of the first number (example: -01234567) or your Social Security number without any dashes (example: 123456789).
- Enter your MyInfo PIN. a. If you have never entered the secure area before, or if your PIN has been reset, your PIN is your birthdate. For example, if you were born on April 9, 1992, your PIN would be 09apr1992. Please note that this format is case sensitive, and must be entered without any spaces or dashes. b. If you have entered the secure area before, then your PIN is whatever you have previously designated. c. If you have forgotten your PIN, proceed to step 7.
- If you have forgotten your PIN, enter your user ID as listed in step 5, then click “Forgot Pin?” The system will prompt you to answer the security questions that you had previously established.
- For course registration, click on “Student Services,” then “Registration.”
- You will be asked to verify or add a preferred email address and update your contact information; please do so.
- You will be asked to either waive your Health Insurance (choose this option if you are currently covered by your own policy or your parents’ policy) or elect the school’s insurance. Registration Option 1 Using CatCourse: For additional CatCourse help and video series, please see our website http://www.montana.edu/registrar/CatCourse.html.
- Click on “CatCourse.”
- Select the term for which you intend to register.
- Click on “Add Course” to select your courses. Note: you can search and select courses by subject, CORE category, or from a DegreeWorks Plan that has been locked and activated by an advisor. a. When searching by subject or CORE, when a course is selected the course description, including any prerequisites, appears. Click “Add Course” to add this course to your list, which appears on the right side of the screen.
REGISTRATION INSTRUCTIONS
Registration Option 2 Using MyInfo:
- Click on “Add/Drop Classes.”
- Select the appropriate term and click “Submit.”
- The next window to open will be the “Advisor Verification Number” page. Enter your “Alternate PIN” (often referred to as the “Advisor PIN”) and click “Submit.” If you receive an error message indicating that registration is not allowed, check the registration timetable (page 18) to verify that you are indeed eligible to register at this time. If you should be able to register based on the timetable and registration status, but you are receiving a message stating that you are not, call the Registrar’s Office (406-994-6650).
- If it is your time to register and you have no holds on your account, the next page to open will be the “Add Classes Worksheet.” If you know the CRN’s (Course Reference Numbers—see glossary for more information) of the courses you want, simply enter them into the boxes and click on “Submit Changes.” The system may be a bit slow as it has to gather data from many different areas, so please be patient.
- To find a class while in the “Add/Drop Classes” area, click on the “Class Search” button. You can choose to search classes by subject, instructor, or time. If there is a class in the class search that you want, check the box next to the course and click on “Register” at the bottom of the page. If there is no check-box, then the class is either closed, designated “Restricted Entry,” or requires “Consent of Instructor.” In MyInfo, the classes you have registered for will show under the “Current Schedule” section of the Add/Drop page. If you want to drop a course from the schedule, simply use the drop-down menu under “action” so that “Drop on the web” shows, and click “Submit Changes.” To see your schedule by day and time, use the “Student Schedule by Day and Time” link from the “Registration” page on the “Student Services” tab. If the week shown has holidays, not all your classes will show; just click on the “Next Week” link above the schedule to see a full week. You may also print this schedule Once you have registered for classes, your bill will be automatically generated and will be viewable from the “Student Records” portion of MyInfo. Common Registration Add Errors:
- If the system indicates that you have a hold on your account that prevents registration, go to MyInfo and click on “Log into MyInfo.” Following log-in, click the “Student Services” tab, then “Student Records,” and finally “View Holds.”
- Courses offered with variable credits (credits appear as a range, i.e. 1-12) will default to the minimum credit. To change the number of credits in MyInfo, click on the
REGISTRATION INSTRUCTIONS
underlined credits, make the change in the box that opens, and select “Submit changes.” Credits may also be changed via an Add/Drop form.
- “Link” errors indicate you have not registered for a lecture/lab (ex: A1, A2) or a recitation/studio combination at the same time; that is, you need to register for the for-credit portion of the course and the additional, non-credit component at the same time (CHMY 121-001 at 4.00 credits and CHMY 121-018 at 0.00 credits). Please be advised that some courses have more than two components: a lecture, lab and recitation.
- Time conflict errors indicate that two or more of your classes overlap in time. You will either need to adjust your courses so there are no time conflicts, or bring a signed Add/Drop form to the Registrar’s Office for manual entry into the course.
- Consent of Instructor and Restricted Entry designations indicate that an instructor or department administrator is required to either register you for the course, or sign an Add/Drop form to be brought to the Registrar’s Office for manual entry into the course.
- Closed sections of a course indicate that all of the seats for the class are full or the Instructor is only allowing students in with an Add/Drop form.
- Prerequisites are courses which must be successfully completed before a student may register in a more advanced course (see course description for specifics). Test scores may also satisfy prerequisites. You must either have successfully completed (or be currently enrolled in) a prerequisite in order to register for the more advanced course. Be advised that if you are currently enrolled in the prerequisite and do not successfully complete it, you may be dropped from the advanced course. Courses taken in high school do not satisfy prerequisites.
UNDERGRADUATE REGISTRATION SCHEDULE FOR
SPRING 2019
Registration time is based on current total earned credits: in-progress coursework is not included. Each registration day begins at 6:00 a.m. Graduates and Post-Baccs begin registration on October 29, 2018at 6:00 am. Meet with your Advisor Prior to Registration Opening MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY October 29 Seniors 109 and above earned credits October 30 Seniors 100 to 108 earned credits October 31 Seniors 90 to 99 earned credits November 1 Juniors 76 to 89 earned credits November 2 Juniors 70 to 75 earned credits November 5 Juniors 60 to 69 earned credits November 6 Election Day No classes Offices closed November 7 Sophomores 47 to 59 earned credits November 8 Sophomores 40 to 46 earned credits November 9 Sophomores 30 to 39 earned credits November 12 Veterans’Day No classes Offices closed November 13 Freshmen 16 to 29 earned credits November 14 Freshmen 0 to 15 earned credits November 15 Freshmen Open Registration
UNDERGRADUATE REGISTRATION SCHEDULE FOR SUMMER/FALL 2018
Registration time is based on current total earned credits: in-progress coursework is not included. Each registration day begins at 6:00am. Graduates and Post-Baccs begin registration on March 26th at 6:00am. MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY March 26 Seniors 109 and above earned credits March 27 Seniors 100 to 108 earned credits March 28 Seniors 90 to 99 earned credits March 29 Juniors 76 to 89 earned credits March 30 University Day No classes Offices open April 2 Juniors 70 to 75 earned credits April 3 Juniors 60 to 69 earned credits April 4 Sophomores 47 to 59 earned credits April 5 Sophomores 40 to 46 earned credits April 6 Sophomores 30 to 39 earned credits April 9 Freshmen 16 to 29 earned credits April 10 Freshmen 0 to 15 earned credits April 11 Freshmen Open Registration
WEB REGISTRATION TIMETABLE
WEB REGISTRATION TIMETABLE
Student Registration Schedule Fall 2018 Part of Term Term Start Date Last Day to Add Online Last day to add † Last day to drop online Last day to drop w/o a W Grade † Last day to drop with a W Grade † Term End Date Full Semester Aug. 27 Aug. 31 Sept. 10 Sept. 10 Sept. 17 Nov. 20 Dec 14 Early Start Aug. 20 Aug. 22 Aug. 27 Aug. 27 Aug. 30 Oct. 4 Oct. 12 Late Start (^) Sept. 10 Sept. 14 Sept. 21 Sept. 21 Sept. 28 Dec 6 Dec 14 First Session (^) Aug. 27 Aug. 29 Sept. 4 Sept. 4 Sept. 7 Oct. 11 Oct. 19 Second Session Oct. 22 Oct. 24 Oct. 29 Oct. 29 Nov. 1 Dec 11 Dec 14 Intersession Oct. 15 Oct. 17 Oct. 22 Oct. 22 Oct. 25 Dec 4 Dec 14 OTD Aug. 27 Aug. 31 Sept. 10 Sept. 10 Sept. 17 Nov. 20 Dec 14 Combined Aug. 27 Aug. 31 Sept. 10 Sept. 10 Sept. 17 Nov. 20 Dec 14 † 2 signatures required
WEB REGISTRATION TIMETABLE
