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A comprehensive overview of the federal acquisition regulation (far) system, covering key aspects of government contracting. It outlines the far's structure, principles, and procedures, including pre-award, award, and post-award phases. The document also addresses important topics such as communication, decision-making bias, standards of conduct, and conflict of interest. It includes references to specific far parts and sections, making it a valuable resource for understanding and navigating the complexities of government procurement.
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FAR Part 1 ✔✔Federal Acquisition Regulation System
FAR Part 2 ✔✔Definitions of Words and Terms
FAR Part 3 ✔✔Improper Business Practices & Personal Conflicts of Interest
FAR Part 4 ✔✔Administrative Matters
FAR Part 5 ✔✔Publicizing Contract Actions
FAR Part 6 ✔✔Competitive Requirements
FAR Part 7 ✔✔Acquisition Planning
FAR Part 8 ✔✔Required Sources of Supplies and Service
FAR Part 10 ✔✔Market Research
FAR Part 12 ✔✔Acquisition of Commercial Items
FAR Part 13 ✔✔Simplified Acquisition Procedures (SAP)
FAR Part 15 ✔✔Contract by Negotiation
FAR Part 16 ✔✔Types of Contracts
FAR Part 19 ✔✔Small Business Programs
FAR Part 31 ✔✔Contract Cost Principles & Procedures
FAR Part 33 ✔✔Protests, Disputes, and Appeals
Communication and Decision Making Bias ✔✔1. Minimize influence of Personal biases
Minimize the Effect of Personal Biases ✔✔The contracting professional should strive to minimize the influence of personal biases.
Maximize the likelihood of Successful Results ✔✔1. AR 1.102-4(e) states that contracting officers "should take the lead in encouraging business process innovations and ensuring that business decisions are sound."
Facilitate Communications Among Affected Parties ✔✔1. Effective communication minimizes the effect of personal biases, maximizes the likelihood of successful results, and facilitates communications among affected stakeholders.
Cost, quality and timeliness of products and services ✔✔1. FAR 1.102-2(a) tells contracting professionals that a guiding principle is to satisfy customers in terms of cost, quality, and timeliness of the delivered product or service.
Contracting Officer Representative (COR) ✔✔1. FAR 1.602-2(d)(7) states that contracting officers shall designate CORs in writing and furnish copies to the contractor and the contract administration office
Standards of conduct ✔✔1. FAR 3.101-1 tells us Government business shall be conducted in a manner above reproach and, except as authorized by statute or regulation, with complete impartiality and with preferential treatment for none.
Methods of disseminating information ✔✔1. For proposed contract actions expected to exceed $25,000, by synopsizing in theGovernment-wide Point of Entry (GPE).For proposed contract actions expected to exceed $15,000, but not expected to exceed$25,000. by displaying in a public place.
Justification and Approval (J&A) ✔✔2.FAR 6.303-1(a) states a contracting officer shall not commence negotiations for a sole source contract,commence negotiations for a contract resulting
anyone, for any reason. This means for yourself or for others. Federal employees are prohibited from soliciting or accepting gifts.
Disclosures ✔✔No person or other entity may disclose contractor bid or proposal information or source selection information to any person other than a person authorized, in accordance with applicable agency regulations or procedures, by the agency head or the contracting officer.
Contracts with Government Employees: ✔✔A contracting officer shall not knowingly award a contract to a Government employee or to a business concern or other organization owned or substantially owned or controlled by one or more Government employees (FAR 3.601).
Personal Conflicts of interest: ✔✔FAR part 3 covers polices and procedures related to avoiding improper business practices and personal conflicts of interest. A "personal conflict of interest" is a situation where an individual is employed by a defense contractor company and is in a position to materially influence DOD's recommendations and/or decisions and, because of his/her personal activities, relationships, or financial interests, may lack or appear to lack objectivity, or appear to be unduly influenced by personal financial interest.
Organizational Conflicts of interest: ✔✔An OCI is the existence of a set of circumstances in which a contractor may be unable to render impartial advice to the government, or might have impaired objectivity in performing contracted work, or may obtain an unfair competitive
advantage in the marketplace when competing for government work where that unfair advantage is obtained performing a government contract.
There are three broad categories of Organizational Conflicts of interest OCI: ✔✔1. Unequal Access
Three basic approaches available to contractors and the Agency for dealing with OCI issues, as follows: ✔✔1. Avoid - Prevent the occurrence of an actual or potential OCI through actions such as excluding sources from competition or eliminating a segment of work from a contract or task.
Negotiated Contracts Form ✔✔
Simplified Acquisitions Form ✔✔
Sealed Bid Form ✔✔
Commercial Acquisition Form ✔✔SF 1449
Treatment of contractors must be: ✔✔FAR 1.62-2(d)(7)
Impartial
Fair
Equitable
Methods of disseminating information: ✔✔FAR 5.
Publishing synopsis in a public place above 15K and in the government point of entry above 25k.
Contract Files: ✔✔FAR subpart 4.
Tells the story of the contract and is filed in the national archives upon close out.
Electronic Commerce ✔✔(FAR 4.502)
Use it whenever possible as a cost saving measure.
Cost, quality and timeliness ✔✔Satisfy the customer in terms of Cost, quality and timeliness of the delivered product or service. The principal customers for the product or service provided by the system are the users and line managers, acting on behalf of the American taxpayer.
Determination and findings: ✔✔FAR 1.
Determination is your conclusion, and the findings are what is used to justify and validate the determination.
Justification and approvals: ✔✔FAR 6.303-1(a), 6.302, 6.
Used when less than full and open competition is used. It is the justification for that use. Approval levels are based on dollar thresholds in the FAR and DFARS.
Post Award Orientation is for: ✔✔FAR 42-
Actual authority ✔✔The authority act on behalf of an agent. The COR is a good example of actual authority. It is given by the KO, but very narrow in scope.
Profit ✔✔A driver and motivator for a contractor.
Who has the capacity to contract? ✔✔Of age, of sound mind, have the capacity to contract and understand the obligations, terms and conditions of the contract. Cannot have diminished capacity due to drugs or alcohol.
Market Research ✔✔(FAR Part 10)
Commercial Items ✔✔A type of product customarily used by the general public.
Government wants to drive acquisitions to commercial items... If an RA comes to you, attempt to guide them to a commercial solution. Can the non-commercial requirement be met with a commercial solution?
What type(s) of contracts can be awarded when acquiring commercial items of supply? ✔✔Only firm-fixed-price contracts or fixed-price contracts with economic price adjustment
Feedback: See FAR 12.207(a)
Does the Government's policy to require prime contractors to incorporate, to the maximum extent practicable, commercial items or non-developmental items as components of items supplied to the agency, apply to subcontractors at all levels? ✔✔Yes.
Feedback: See FAR 12.101(c)
The Government has a requirement for computer equipment. The program office indicates that its users will have no need for performance capabilities beyond the minimum technical specifications stated in the purchase request. Which source selection process would be most appropriate in this situation? ✔✔Lowest price technically acceptable
Feedback: See FAR 15.
Which contract type shifts cost risk from the Government to the contractor? ✔✔Fixed-price
Feedback: See FAR 16.104(d)
Feedback: See FAR 46.505(a)
Contract files for contracts using simplified acquisition procedures should be considered closed when the contracting officer receives evidence of two things. The first is receipt of the property or service. What is the second? ✔✔Final payment
Feedback: See FAR 4.804-2(a)
Your customer comes to you anticipating a new requirement, one that has not been purchased recently. You'd like to refer them to the FAR part dealing specifically with market research. Which FAR part do you refer them to? ✔✔FAR part 10
Feedback: See FAR 10.
.Terms that address specific types of exchanges with offerors after receipt of proposals include: ✔✔Communications, discussions, and clarifications
Feedback: See FAR 15.
In a competitive source selection, does the FAR require you to have the exact same "discussions" with each offeror in the competitive range? ✔✔No, discussions are tailored to each offeror's proposal.
With limited exceptions, a Contractor Performance Assessment Reporting System (CPARS) report is required: ✔✔When the contract dollar value exceeds the simplified acquisition threshold
A contractor is developing their pricing strategy in a competitive environment. Knowing the required effort will result in follow-on contracts, the contractor submits an offer below anticipated costs with the plan to recover any losses by increasing the price on follow-on efforts. This pricing strategy is referred to as: ✔✔Buying-in
Contracting officers shall provide property to contractors only when it is clearly demonstrated that: ✔✔The overall benefit to the acquisition significantly outweighs the increased cost of administration.
Feedback: See FAR 45.
What agency does DoD typically delegate contract administrative responsibilities for supply contracts? ✔✔Defense Contract Management Agency
Feedback: See FAR 42.201(b)
Feedback: See FAR 42.501(a)
In commercial contracting, what quality system is utilized? ✔✔The contractor's
Feedback: See FAR 12.
Which of the following are limited exchanges between the Government and offerors that may occur when award without discussions is contemplated? ✔✔Clarifications
Feedback: See FAR 15.306(a)
What is the Government's policy as it relates to controversies with a contractor during performance of the contract? ✔✔Attempt to resolve conflict at the contracting officer's level.
A contractor failed to deliver a commercial item within the time specified by the contract. As the Government contracting officer, you plan to terminate the contract. What type of termination would you proceed with? ✔✔Termination for Cause
Feedback: See FAR 12.403(c)
A contracting officer has the broadest discretion in fashioning suitable evaluation procedures when considering: ✔✔Quotations
Contractors are responsible for: ✔✔Tendering to the Government for acceptance only those supplies or services that conform to contract quality requirements
Feedback: See FAR 46.
A contract is considered physically complete when the contractor has completed all the required deliveries and: ✔✔The Government has accepted all the items.
According to the FAR, the acquisition team: ✔✔Includes the contractor
Feedback: See FAR 1.102-
Which event is meant to aid both the Government and contractor personnel to 1) achieve a clear and mutual understanding of all contract requirements, and (2) identify and resolve potential problems after contract award? ✔✔Postaward orientation conference
Feedback: See FAR 42.501(a)
The contracting officer is responsible for initiating contract closeout procedures after the contracting officer receives: ✔✔U.S. Court of Federal Claims
Feedback: See FAR 33.
