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Microsoft Word APA Template: Useful Keyboard Shortcuts and Formatting Tips, Study notes of Nutrition

Fisk UniversityNutrition

Instructions on how to use the microsoft word apa template for formatting academic papers according to the american psychological association (apa) style. It includes a list of universal, word processing, and word-specific keyboard shortcuts, as well as information on how to find and use the apa template. Additionally, the document explains how to format headings, block quotes, and references, and provides instructions for creating a table of contents.

What you will learn

  • What are some useful keyboard shortcuts for formatting in Microsoft Word?
  • How do I format a paper using the Microsoft Word APA template?
  • How do I create a table of contents in Microsoft Word using the APA template?

Typology: Study notes

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FINDING AND
USING THE
MICROSOFT WORD
APA
TEMPLATE
USEFUL KEYBOARD SHORTCUTS
The instructions in this guide are for Microsoft Word
2013. If you are using another version of Word, some
details will be slightly different.
It is, however, fairly easy to find out how to do some-
thing in Word, provided that you know what it is that
you are trying to do.
For instance, to find out how to insert a table of con-
tents in Word 2007, do a Google search for “How to
create a table of contents in Word 2007.”
More generally, if you want to know how to do some-
thing in any common computer program, do a Google
search for a question in the following form:
“How to ________ in _________.”
FINDING OUT MORE ONLINE
Universal Keys
These keys work in nearly all situations:
Ctrl + A = Select All
Ctrl + C = Copy
Ctrl + F = Find
Ctrl + 0 = Open
Ctrl + P = Print
Ctrl + S = Save
Ctrl + V = Paste
Ctrl + W = Close
Ctrl + X = Cut
Ctrl + Y = Redo
Ctrl + Z = Undo
Shift +  = Select text
Word Processing Keys
These keys work in most programs:
Ctrl + B = Bold
Ctrl + I = Italicize
Ctrl + U = Underline
Enter = Paragraph break
Ctrl + Enter = Page break
Shift + Enter = Line break without paragraph break
Word Specific Keys
These keys are specific to Microsoft Word:
Ctrl + 2 = Double space
Ctrl + E = Center text
Ctrl + T = Hanging indent
Note: This guide is based on the Publication Manual
of the American Psychological Association, 6th edition.
Always check with your instructors to see if their
requirements differ from those described here.
This guide covers only the most common
situations. For more information on APA
style, please consult the TRU Library guide
at http://libguides.tru.ca/apa.
A NUTSHELL GUIDE
Journal Article with DOI
Simons, M., Bernaards, C., & Slinger, J. (2012). Active gam-
ing in Dutch adolescents: A descriptive study. The Inter-
national Journal of Behavioral Nutrition and Physical Activity,
9(1), 118-128. doi:10.1186/1479-5868-9-118
Book with DOI
Moghissia, H. (2013). Women, power and politics in 21st century
Iran. doi:10.1080/13552074.2013.767529
Basic Webpage with Personal Author
Gallagher, J. (2015, November 1). Analysis: Antibiotic apoca-
lypse. Retrieved from the British Broadcasting Corpora-
tion website: http://www.bbc.com/news/health-
21702647
For information about citing other types of sources in
APA style, please see APA in a Nutshell and Citing Online
Sources in APA: A Nutshell Guide.
CITING SOURCES IN APA STYLE
pf3

Partial preview of the text

Download Microsoft Word APA Template: Useful Keyboard Shortcuts and Formatting Tips and more Study notes Nutrition in PDF only on Docsity!

FINDING AND

USING THE

MICROSOFT WORD

APA

TEMPLATE

USEFUL KEYBOARD SHORTCUTS

The instructions in this guide are for Microsoft Word

  1. If you are using another version of Word, some details will be slightly different. It is, however, fairly easy to find out how to do some- thing in Word, provided that you know what it is that you are trying to do. For instance, to find out how to insert a table of con- tents in Word 2007, do a Google search for “How to create a table of contents in Word 2007.” More generally, if you want to know how to do some- thing in any common computer program, do a Google search for a question in the following form: “How to ________ in _________.”

FINDING OUT MORE ONLINE

Universal Keys

These keys work in nearly all situations:

Ctrl + A = Select A ll

Ctrl + C = C opy

Ctrl + F = F ind

Ctrl + 0 = O pen

Ctrl + P = P rint

Ctrl + S = S ave

Ctrl + V = Paste

Ctrl + W = Close

Ctrl + X = Cut

Ctrl + Y = Redo

Ctrl + Z = Undo

Shift +  = Select text

Word Processing Keys

These keys work in most programs:

Ctrl + B = B old

Ctrl + I = I talicize

Ctrl + U = U nderline

Enter = Paragraph break

Ctrl + Enter = Page break

Shift + Enter = Line break without paragraph break

Word Specific Keys

These keys are specific to Microsoft Word :

Ctrl + 2 = Double space

Ctrl + E = C e nter text

Ctrl + T = Hanging indent

Note: This guide is based on the Publication Manual of the American Psychological Association , 6th edition. Always check with your instructors to see if their requirements differ from those described here.

This guide covers only the most common situations. For more information on APA style, please consult the TRU Library guide at http://libguides.tru.ca/apa.

A NUTSHELL GUIDE

Journal Article with DOI Simons, M., Bernaards, C., & Slinger, J. (2012). Active gam- ing in Dutch adolescents: A descriptive study. The Inter- national Journal of Behavioral Nutrition and Physical Activity, 9 (1), 118-128. doi:10.1186/1479-5868-9-

Book with DOI Moghissia, H. (2013). Women, power and politics in 21st century Iran. doi:10.1080/13552074.2013.

Basic Webpage with Personal Author Gallagher, J. (2015, November 1). Analysis: Antibiotic apoca- lypse. Retrieved from the British Broadcasting Corpora- tion website: http://www.bbc.com/news/health- 21702647

For information about citing other types of sources in APA style, please see APA in a Nutshell and Citing Online Sources in APA: A Nutshell Guide.

CITING SOURCES IN APA STYLE

All Word documents are based on templates that deter- mine the fonts, margin widths, line spacings, etc. When a blank document is opened in Word, it uses a default template. This default template does not have the correct settings for APA style, so Microsoft provides a different template especially for APA documents.

Word templates use a feature called styles. For each ele- ment in a document − the title, the text, the headings, etc. − there is a style that can be applied to that element to format it in a particular way.

The Word APA template also uses fields. Fields are areas that are preconfigured so that whatever is typed in them is automatically formatted in a particular style.

When you open the APA template, you will find that much of the work of formatting an APA paper has been done for you. For instance:

 The font is 12 pt. Times New Roman.

 The entire document is double spaced,

 The margins are set to 1 inch on all sides.

 The title is properly positioned on the title page.

 The first line of each paragraph of text is indented.

 The running heads are configured for APA Style.

 The headings are formatted in APA style.

ABOUT THE WORD APA 6TH^ TEMPLATE USING^ THE^ WORD^ APA 6TH^ TEMPLATE

Fill in the Running Head

  1. Double click on the header, then click on the SHORT VERSION OF TITLE field and enter a short version of your own title. What you type here will also appear, properly configured for APA style, in the headers of the second and subsequent pages.
  2. Double click on the main part of the document to exit the header.

Set up the Title Page

  1. Click on the Title field and type the full title of your paper. What you type here will also appear, in accordance with APA Style, at the top of the first page of text
  2. Click on the Name field and enter your name.
  3. Click on the Institutional Affiliation field and enter the course number.
  4. Press Enter to go to the next line and type in the date in the form Month, DD, YYYY. (If the cursor does not stay centred , press Ctrl + E to center it.)
  5. Select the Author’s Note field and delete it.

Enter the Abstract and Keywords

  1. If an abstract is required, enter it in the Abstract field. Otherwise, delete the field.
  2. Do the same with the Keywords.

Delete the Remaining Fields You will probably want to delete some or all of the remaining fields. The rest of these instructions assume that you have deleted the relevant fields.

Type the Text Position the curser just under the title at the top of the third page. (If the Normal style is not already selected - i.e., if it does not have a light blue box around it - then click on it.) Then type the text.

Format the Headings

  1. Format fist level headings with the Heading 1 style, second level headings with the Heading 2 style, etc.
  2. After applying styles to first or second level heading, press Enter to go to the next line. For other levels, you will need to deactivate the bold and/or italic features before typing the text of the paragraph.

Format Block Quotes

  1. Remove existing indents by placing the cursor at the beginning of each paragraph and pressing Backspace.
  2. Select the text, then press Tab to indent the text half an inch from the left margin.

Format the References

  1. Click on the Section style to center the cursor at the top the following page. Type References and press Enter.
  2. After entering a reference, apply the Bibliography style to it. (Click on the down arrow on the right of the Styles gallery to access the Bibliography style.)
  3. Whether you type out a reference or copy it from a database or email, don’t forget to proofread it! Note: This template include fields for references, but they require that each element be entered separately and work for only a few types of sources, so it is often easier to paste in references from a database or Google Scholar.

Creating a Table of Contents (TOC) If a table of contents is required, do the following:

  1. Position the curser where you want the table of contents to go. (To position it after the title page, place it after the date and press Ctrl + Enter .)
  2. Click on the References ribbon, then click on Table of Contents and select a format.
  3. To update the TOC after making changes to the docu- ment, click on the table, then click on Update Table and select Update entire table , then click OK.

FINDING THE WORD APA 6TH^ TEMPLATE

  1. From inside Word, click on FileNew.
  2. Search for “APA”
  3. Click the APA style report (6th^ Edition) template, then on Create.
  4. Close the Template Files Properties box by clicking on the x in the top right corner.

Note: If the search box is grayed out, click on AccountGo OnlineOK. Then click on the back arrow to return to the home ribbon and start again with step 1.