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HAWAII NOTARY LATEST EXAM 2024- 2025
REAL EXAM WITH 150 QUESTIONS AND
CORRECT ANSWERS|A+GRADE
What states can you notarize in? - ANSWER- Hawaii Only Can you notarize on sundays and holidays? - ANSWER- yes What if the signer doesnt understand english? - ANSWER- then you need to understand their language... and notarize in their language... Not english Fees collected will deposited where? & will be used for? - ANSWER- The Notary public revolving fund. Used for personnel costs like training personnel, equipment, operating, administrative costs If notary public revolving fund is ever terminated where would foregoing money be deposited? - ANSWER- Director of Finances' general fund After taking your exam, how long does the general attorney have to send a letter of your result? - ANSWER- 30 days If you did not pass your exam, how many days do you have to submit re- examination requirements before you need to submit new application? - ANSWER- 14 days Failing Twice, how long is the waiting period - ANSWER- 90 days FEE- If you pass your exam, & you dont pick up your certificate within 60 days - ANSWER- 40 FEE- administration fee to process and catalogue notary record books - ANSWER- 10
A person commits the offense of failure to identify identity if... - ANSWER- - Notary public knowingly notarizes a document
- a witness to the signing of the document fails to verify the identity of the signer by proof of ID & signature or by obtaining satisfactory evidence of ID. Guilty of misdemeanor. Will result in automatic revocation of the commission What are the requirements for a CERTIFICATE STATEMENT? - ANSWER- 1. Notarization date.
- Notary public's name, commission expiration date, signature, and seal.
- Document information: date, title/description, total page numbers.
- Jurisdiction or venue.
- Must be in close proximity as the jurat or acknowledgment. When can a notary public refuse to provide service? - ANSWER- May refuse if notary public is not satisfied that
- Person executing the document is competent or has the capacity to execute the document;
- Person's signature is knowingly and voluntarily made; OR notary public has proof of the signer's signature and identity, or if the person is remote, satisfactory evidence of the identity What are the requirements to conduct notarial act by audio-video conferencing? - ANSWER- 1. Must be live and recorded.
- Must keep recording of the notarial act for at least 10 years.
- Signer must provide proper identification - personal knowledge, satisfactory evidence of person's identity from a credible witness, or signer's 2 different types of ID.
- Notary public must ensure document being signed is the same as what was provided.
- Person(s) appearing must state their full name.
- Signer must say he/she is physically located in Hawaii and state the county.
- Signer must state what document is being signed.
- Signer must give the notary the signed document within 14 days so notary public can notarize it and return.
- "This notarial act involved the use of communication technology enabled by emergency order."
What is the 1st judicial circuit? - ANSWER- "City and County of Honolulu" · Oahu · District of Kalawao on island of Molokai · Other islands not mentioned below What is the 2nd judicial circuit? - ANSWER- "County of Maui" · Maui · Molokai (except Kalawao) · Lanai · Kahoolawe · Molokini What is the 3rd judicial circuit? - ANSWER- "County of Hawaii" · Island of Hawaii/Big Island What is the 5th judicial circuit? - ANSWER- "County of Kauai" Island of Kauai Niihau FEE-renewal application FEE- renewal commission re-issuance - ANSWER- 20 & 100 FEE- restoration for forfeited commission application FEE- restoration for forfeited commission - ANSWER- 10 & 80 Maximum length of suspended commissions? - ANSWER- 5 years FEE- changes in judicial court, employer, residential or business address, telephone # -- When must these changes be submitted by? - ANSWER- 10 dollars per change within 30 days Fee- failure to notify of changes in judicial court, employer, residential or business address, telephone # - ANSWER- 25 per occurrence Fee-Failure to change Address which resulted in the renewal forms being mailed to the wrong house - ANSWER- 50
passing score of notary public exam - ANSWER- 80% How long is the term of a notary public - ANSWER- 4 years If your commission expired, how long do you have to reinstate without submitting a new application? - ANSWER- 1 year A sign bearing the words "notary public" shall be conspicuously displayed within the premise of the business where the notary is employed shall be no smaller than .... - ANSWER- no smaller than 3 inches by 5 inches, #1 Judicial Circuit Court - ANSWER- Designated Venue "City & County of Honolulu"
- Island of Oahu
- the district of Kalawao (Island of Molokai) #2 Judicial Circuit Court: - ANSWER- Designated Venue "County of Maui"
- Island of Maui
- Island of Molokai (except Kalawao)
- Island of Molokini
- Island of Lani
- Island of Kahoolawe #3 Judicial Circuit Court: - ANSWER- Designated Venue "County of Hawaii"
- island of Hawaii #5 Judicial Circuit Court: - ANSWER- Designated Venue "County of Kauai"
- Island of Kauai
- Island of Niihau Notarial Seal includes: - ANSWER- - Notary's name
- Commission number
- "notary public"
- "state of hawaii" FEE- Failure to maintain a seal? - ANSWER- 20 Resignation or death, the notarial seal must be turned or electronic stamp must disabled in within how many days?
left- name bottom- page number FEE- Failure to comply with an surprise audit for your notarial record book? - ANSWER- Up to 500 Resignation or death, the notarial record book must be turned within how many days? or pay the FEE? - ANSWER- 90 days 500 Information page of Notarial record book includes? - ANSWER- 1, Notary public's name
- Business address
- Commission number
- Commission expiration date
- The book number
- Beginning and ending dates of the notarial acts Recording an act on your notarial record book must include? - ANSWER- Notarial Act-
- The type of notarial act
- Date
- time Person whose signature is notarized and each witness'
- Their signature
- Printed name
- address
- Other parties to the instrument
- the manner which the signer was identified
- List the number of pages of each notarized document and provide description of the notarized document in close proximity FEE- Failure to record all Notarial Acts In Notarial Record Book? - ANSWER- 200 FEE- Failure to report when the notarial record book has been stolen? - ANSWER- 25
Notary Certificates includes: - ANSWER- 1. Name of Notary
- Seal
- Signature of Notary
- Jurisdiction
- type of document being notarized
- number of pages of the document
- date of the document
- date of the certificate alternative of the notary certificate? Example? - ANSWER- information will be included in the jurat or acknowledgment itself "This 5 - page (type of document), date , was subscribed and sworn to before me this day of , (year), in the Circuit of the State of Hawaii, by John H Doe" Fee- Failure to add name, seal, identify the jurisdiction on a notary certificate? - ANSWER- 500 Public declaration or formal statement to the person executing (signing) an instrument made to me who is authorized to take the acknowledgment, that the execution of such instrument was his or her free act and deed. - ANSWER- Acknowledgment Essentials of an Acknowledgment - ANSWER- 1. Venue
- Date
- Body
- Signature of affiant
- Jurat
- Your signature & seal "Place where the notary is performing the notarial act"? Example? - ANSWER- Venue "STATE OF HAWAII ) ) SS.
FEE- Exam - ANSWER- 10 FEE- Manual? FEE- Manual mailed to you? - ANSWER- 3 & 5 FEE- Application for Commission FEE- Commission issuance - ANSWER- 20 & 100 FEE- no show at the exam - ANSWER- 25 FEE- reschedule exam within 48hrs from exam? FEE- after 48hrs from exam? - ANSWER- 20 & 15 FEE- Administering an oath of loyalty (one who is employed by or serves in the State or county governments) - ANSWER- 0 a solemn statement of declaration made as a substitute for a sworn statement by a person whose conscience will not permit the person to swear at all - ANSWER- Affirmation "a written or printed statement of facts made voluntarily, and under oath or affirmation of the party making it, taken before me who has the authority to administer such oaths. BASICALLY an oath that's been put into writing and signed by the affiant" Example? - ANSWER- Affidavit "You do solemnly swear or affirm that the statements made in this affidavit are the truth, the whole truth, and nothing but the truth." Essentials of an affidavit - ANSWER- 1. Venue
- Body
- Affiant signature
- Jurat
- Your signature / seal "Written statement verified by oath- limited to the written testimony of a witness given in the course of a judicial proceeding, either of law or in equity, in advance
of the trial or hearing upon oral examination or in response to written interrogatories and where an opportunity is given for cross examination." - ANSWER- Deposition FEE- every deposition or official certificate or copy thereof - ANSWER- 5 "Formal declaration made by a person in interest or concerned in some act about to be done, or already performed, whereby the person expresses the person's dissent or disapproval, or affirms the act against the person's will." - ANSWER- Protest "when the holder of a mercantile paper (negotiable paper such as bills, notes, checks) sends it to a third party for payment on a certain date but the payment was refused"? FEE for this? - ANSWER- Protest of mercantile paper 5 FEE- Protest - ANSWER- 5 "having and acquaintance, derived from association with the individual which establishes the individual's identity with at least a responsible certainty"? - ANSWER- Personally Knowing If the person appearing before notary physically cannot sign the person's name or make a mark on a document presented for notarization, how can a notary sign the name of the person? Example? - ANSWER- 1. Doctor of person must provide a written certificate of that person being unable to sign or mark because of disability must be attached to the document
- Notary will sign the name of the person,
- Then add underneath "Signature affixed by notary public pursuant to section 456 - 19, Hawaii Revised Statutes." If a change has been made on a document what needs to happen? - ANSWER- - Notary will initial in the margin **opposite of each change
- Person signing the document must initial each change also.
Term - ANSWER- The term of office of a notary public shall be four years from the date of the notary's commission, unless sooner Renewal - ANSWER- Each notary public shall be responsible for renewing the notary public's commission on a timely basis and satisfying the renewal requirements provided by law. If NOT, commission may be forfeited, if the attorney general finds that the failure was done knowingly; provided that a forfeited commission may be restored by the attorney general within one year after the date of forfeiture upon compliance with the commission renewal requirements provided by law and upon written application and payment of all applicable fees. Powers and duties of the attorney general - ANSWER- (1) Issue notary public commissions to applicants pursuant to this chapter; (2) Adopt, amend, or repeal rules pursuant to chapter 91; (3) Suspend or revoke any commission for any cause prescribed by this chapter or for any violation of the rules adopted pursuant to this chapter, and refuse to issue any commission for any cause that would be grounds for suspension or revocation of a commission; and (4) Impose administrative fines for any cause prescribed by this chapter or for any violation of the rules adopted pursuant to this chapter. Seal - ANSWER- Every notary public shall constantly keep an a rubber stamp facsimile seal which shall clearly show, when embossed, stamped, or impressed upon a document, only the notary's name, the notary's commission number, and the words, "notary public" and "State of Hawaii". Record; copies as evidence - ANSWER- - Section 456 - 15
- Every notary shall record in record book all, acts., protest, deposition and the other things done in notary's capacity.
- Notarial Act's:
- Doc's:
- Signers & witnesses:
- signature
- printed name
- address
- other parties to the instrument
- Type of ID shown Record - ANSWER- All copies & certificates granted by the notary shall be under the notary's hand and seal Notaries Public Revolving Fund will receive - ANSWER- - Sec 456-9.
- All fees, admin charges/fines, or other payments received
- penalties and fines for violations of section 456-3,7,
- Appropriations made for deposits
- interest earned on money in NP Revolving fund Fee: Application for Notary Pubic Commission - ANSWER- 10. Fee: Application for Renewal Commission - ANSWER- 10. Fee: Application to RESTORE forfeit commission - ANSWER- 10 Fee: Reinstatement of SUSPENDED comission - ANSWER- 10 Fee: Issuance of NP commission - ANSWER- 40 Fee: Renewal of NP Commission - ANSWER- 40 Fee: Each examination - ANSWER- 10 Fee: Commission Name Change - ANSWER- 10 Fee: Restoration of forfieted commission - ANSWER- 60 Fee: Change in Judicial Circut - ANSWER- 10 Fee: Notary Public Manuel - ANSWER- 3.
- required "Signature affixed by notary pursuant of section 456 - 19"
- INCLUDED with document a " Certificate of disability" signed by doctor
- witnessed by at least 2 impartial witness plus notary
- witness doesnt need to be personally known
- Sign's awareness
- talk to disabled signer to see if they are competent Apostille - ANSWER- - "notation"
- for authentication when notatized docs exchange between nations
- needed in ensure the acceptance of notary seal & signature
- ONLY issued by the Lieut. Gov's office for $ Criminal Liability - ANSWER- 1) Perjury
- Extortion
- Forgery
- Subornation Subornation - ANSWER- willing/peruading someone else to commit perjury Perjury - ANSWER- act of lying under oath in a official proceeding First Judicial Circut - ANSWER- Honolulu County INCLUDES:
- Island of OAHU
- all the other islands not mentioned Second Judicial Circut - ANSWER- Maui County INCLUDES: (KLM)
- Kahoolawe
- LanI
- Mau I
- Mokoka I
- Molokin I Third Judicial Circut - ANSWER- Hawaii County INCLUDES:
- all of Big Island/HAWAII fifth Judical Circut - ANSWER- KaUi Country INCLUDES:
- KaUi
- NiihaU Why no 4th judicial? - ANSWER- 3rd & 4th judicial had a portion of Island of Hawaii. IN 1943, merged all of Hawaii into 3rd Notarial Certificate - ANSWER- 1) Document Date - Shown on Doc
of pages - (Printed pages)
- Notary Name
- Judicial Circut
- Doc Description
- Notary Signature
- Date
- Seal Acknowledgement - ANSWER- Notarial Certificate - ANSWER- 1) Document Date - Shown on Doc
of pages - (Printed pages)
- Notary Name
- Judicial Circut
- Doc Description
- Notary Signature
- Date
- Seal Acknowledgement - ANSWER- Notarial Certificate - ANSWER- 1) Document Date - Shown on Doc
of pages - (Printed pages)
- Notary Name
- Judicial Circut
- Doc Description
- Notary Signature
What is "proof of the signer's signature and identity" mean? - ANSWER- Notary public must have satisfactory evidence of the person appearing and signing/witnessing: Must be through the following -
- Personal knowledge.
- Valid government issued ID with a picture and signature, or expired no more than 3 years prior.
- Verification on oath or affirmation of a credit witness personally appearing - must also be identified by ID or personal knowledge. What does "tamper-evident" mean? - ANSWER- any change to an electronic document should display evidence of the change. What does "verification on oath or affirmation" mean? - ANSWER- A declaration, made by a person on oath or affirmation before a notary public, that a statement in a document is true. How to qualify as a notary public? - ANSWER- Must be:
- US citizen OR permanent resident alien seeking U.S. citizenship
- Hawaii resident
- At least 18 years old What is the official signature? - ANSWER- - Must sign name exactly shown as the notary's seal.
- Must also add date of notary's commission expiration date.
- Print name of the notary below the signature. What is required of the notary seal? - ANSWER- - Rubber stamp
- Must only have: notary public's name, commission number, "notary public" and "State of Hawaii"
- must be round, not more than 2 inches in diameter, and have uneven border.
- Next to it, it needs to have: official signature, typed/printed name of notary, and commission expiration date. When and how to dispose notary seal? - ANSWER- - Delivery to attorney general's office for defacement or destruction within 90 days of: o Resignation o Death
o Expiration of commission without renewal o Revocation o Abandonment of commission
- If electronic stamp: must disable the electronic stamping by destroying, defacing, damaging, erasing, or securing it against use so that it is unusable; and must submit a declaration to the attorney general that it is disabled and the date and manner it was disabled. Must be done within 90 days Filing copy of commission - ANSWER- Notary public must file a literal or photo copy of
- Commission
- impression of the tangible seal
- specimen of the person's official signature with the clerk of the circuit court where notary public resides (and may file with other circuit courts) Person's electronic seal is not subject to this requirement What is authentication? - ANSWER- County clerk verifies notary commission on file.
- Usually required when a document notarized by a local notary public is sent to another state or country
- Proves to the state/country that the notary is duly commissioned What is the official bond? - ANSWER- - Execute at own expense an official surety bond in the sum of $
- Must be approved by a circuit court judge where the notary resides
- Obligee: State
- Condition: notary public will perform all duties and follow law
- Must be through a surety company authorized to do business in state
- Must be filed with the circuit court What is unauthorized practice as a notary public? - ANSWER- In order to do work a notary public, you must:
- be commissioned
- file a copy of the commission, impression of seal and official signature to the circuit court
- have an official surety bond
