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The national education policy (nep) 2020's emphasis on providing students with opportunities for internships, on-the-job training, and other forms of experiential learning as part of their holistic education. It outlines the objectives and types of internships, the credit requirements, the role of the internship cell in facilitating these opportunities, the eligibility and timeline for internships, and the evaluation process. The document highlights the importance of establishing industry and academic linkages, maintaining student databases, and supporting students' professional development through various training and skill-building activities. It aims to enhance students' employability, practical skills, and overall learning experience by integrating these experiential components into the academic curriculum.
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Affiliated to
Savitribai Phule Pune University
[SPPU]
Applicable to
1. Introduction: All the Higher Educational Institutions (HEIs) are mandated to enable all the eligible students to take an active part in the Internship selection process. The Internship Cell constituted at the HEIs will extend all the possible support to the students. It will help in achieving the best-paid internship results in the given condition through the assistance and full cooperation of all the students, alumni, and recruiting organizations, making the HEI their most favored destination. The internship policy detailed hereunder will apply to academic session 2023-2024 onwards. 1.1. Background: The National Education Policy (NEP)1, 2020 suggests that students must actively engage with the practical side of their learning as part of a holistic education to further improve their employability. It states that students at all HEIs will be provided with opportunities for internships with local industry and businesses as well as research internships with faculty and researchers at their own or other HEIs/research institutions. University Grants Commission (UGC) released National Credit Framework (NCrF) in April 2023. It underscores the significance of experiential learning as part of the curricular structure through internships, on-the-job training, industrial projects, etc. The focus is further streamlined through the Guidelines for Internship/Research Internship released later in October
In line with the NEP and tracing the provisions of NcrF, Government of Maharashtra has subsequently released two Government Resolutions (GRs)3 to reinforce NEP implementation and credit revision across Maharashtra HEIs. These GRs lay out detailed guidelines for curriculum interventions for Four Year UG Engineering and other UG AICTE courses, B.A./ B.Sc./ B.Com. (and all Non-AICTE UG courses), and M.A./ M.Sc./ M.Com. (and all PG courses). To foster holistic education, which encompasses hands-on experience, the focus of Government now turns towards strengthening the internship ecosystem through a formalized Internship Policy. This strategic move comes as a response to the NEP's call for students to engage with practical learning through internships and apprenticeships, a practice proven to enhance employability and refine skill sets. 1.2. Objective and Vision : Internships serve as pivotal educational and career development opportunities, offering handson experience in specific fields or disciplines. They are structured, short-term, supervised Internships often centered around particular tasks or projects with predefined timeframes. An internship may be compensated, partially compensated, or unpaid; however, it must be meaningful and beneficial to both the intern and the hosting organization. Following are the objectives of the Internships envisaged for the students enrolled in State HEIs: • Exposing students to industrial environments that cannot be replicated in a classroom.
2. Internship Cell
2 .1. Governance Structure: For every HEI, the Internship Cell shall be led by Internship Governing Council comprising of Vice Chancellor/Dean/Principal, Nodal Officer/TPO, and Assistant Coordinator(s). The Cell will further have Department-level Faculty Coordinators. Additionally, Student Coordinators shall be appointed from each Department by the nominated Faculty for efficient outreach to students. The following chart illustrates the Governance structure envisaged for the Cell:
It must be noted that: • The Nodal Officer/TPO and Assistant Coordinators shall be appointed by the Vice Chancellor/Dean/Principal. • Each HEI Campus will have an Assistant Coordinator reporting to Nodal Officer. • The Nodal Officer shall report the progress and details of internships in each academic year to Vice Chancellor/Dean/Principal.
2.2. Duties and Responsibilities: The Internship Cell shall be responsible for the proper functioning of the Internship processes at the HEI. The overall role of the Cell is of a facilitator and counselor for Internship related activities. The brief activities of the Cell would include: • The Cell shall work to identify projects linked to the local industry needs and create a pool available. • The Cell is responsible to conceptualize a digital portal where they can register experts, industries, organizations, mentors, faculty members which are visible to students.
Internship Cell shall maintain a uniform record-keeping mechanism. It shall also ensure that the evaluation rubrics are implemented as per the mandate of NEP, 2020, GRs released by Government of Maharashtra, and National Credit Framework by UGC. • The cell shall streamline internship selection process including, but not limited to Resume Screening, PPTs, Tests, GDs, Interviews, etc. • The Cell shall map students to student coordinators from the department. They are first point of contact in the Cell and would help throughout the process – answering all queries and managing the whole process. • The Student Coordinators in consultation with the department/school-level faculty shall carry out the task of resume verification at the start of the academic session. • Internship Cell shall make a sincere effort every year to bring in new companies in upcoming sectors to ensure better and more diverse opportunities for students., the Cell shall make their best efforts in reaching out to the organizations preferred by students. • The Cell shall work towards connecting with the organization and signing MOUs with them on the behalf of HEI to establish long-term collaboration for providing internship. • The Cell shall organize preparatory events throughout the year. Information regarding the sessions will be provided to the students via mail and other
mediums. The Cell shall collate and share reference books, sample questions, mock test papers among students. • The Cell shall facilitate the onboarding of students for Internships, through online or offline medium, in line with Organization’s requirements. • The Cell shall ensure protection of students in case of any offenses by the organizations. The Nodal Officer/TPO shall be the final arbiter on such matters.
Additional functions of the Internship Cell include arranging experts for student’s personality development, improve communication skills, vocabulary, prepare students for resume preparation & email writing, group discussion, interview skills, aptitude training & practice tests, technical report writing, presentation skills, foreign languages proficiency etc.
The department-level Faculty Coordinators and student coordinators shall act as facilitators between HEI, recruiters and students. The team will be responsible for managing databases, facilitating and overseeing outreach, addressing Internship-related Q&As, understanding and reporting student preferences, and resolving queries with respect to the internships.
Additionally, a Mentor shall be identified by the Internship Cell or by each students through their network. The role of a Mentor shall be to provide professional/research guidance to the student during the internship. They shall also facilitate networking with other subject matter experts/professionals, which will enhance the internship experience and learning of the students.
The department-level Faculty Coordinator and Mentors will be nominated at the start of the academic year for each department. Student Coordinators will be elected by the students through the process laid down by the Nodal Officer/TPO. These Student Coordinators, upon satisfactory performance and contribution, shall be promoted to being Student Placement Coordinators in their later years of study.
2.3. Organization Outreach: The Cell, through the powers vested by Nodal Officer/TPO, shall reach out to the prospective companies in a formal and professional manner. The primary outreach shall be inclusive of following processes: • Development of Internship Brochure – soft copy as well as hard copy. • Preparing list of potential recruiters and past recruiters • Preferences mentioned by students in their Internship Undertaking
On these lines, the HEI is mandated to create Industry / academic linkages with organizations and institutions for establishing long-term partnership in recruiting interns. These linkages are to be made accessible on the University portal. The HEI shall further enable these potential recruiters to register on public platforms like AICTE for better visibility of opportunities across Maharashtra.
2.4. Data Management : The Cell shall maintain a uniform database for Internships at department-level and HEI level. The Cell shall have a restricted access to the database. It shall have detailed profiles of students, their contact details, prior education & experience, academic credentials, location / sectoral preferences, and internship status (companies shortlisted, awaiting response, internship offer, etc.). This database shall have a common skeletal framework and it shall be archived every academic year. Additionally, the data pertaining to Organization profiles shall be revised and updated with organization POCs and their coordinates.
3. Internship Guidelines for Students
Practical applications and relationships with concepts taught in the course
Internship Report
Seminar presentation will enable sharing knowledge & experience amongst students & teachers and build communication skills and confidence in students. The weightage given to the Internship evaluation shall be as per the discretion of the concerned HODs and Nodal Officer/TPO. The credits will be allocated on the basis of overall grade (above Pass) received by the students during the assessment.
Internship Undertaking
Location Core Area Organization / Institute
Preference- 1
Preference- 2
Preference- 3
confirm that I agree with the terms, conditions, and requirements of the Internship Policy Student Signature: Date: __________
I confirm that the student has attended the internship orientation and has met all paperwork and process requirements to participate in the internship program, and has received approval from his/her mentor.
Sign of Department Faculty Coordinator:
Date :
4.3. Appendix III:
Organization Outreach Letter
Subject: Request for_____ weeks internship of Students pursuing < >
Dear Sir,
The HEI established in
industrialists and educationalists. Institute is accredited with ‘< >’ grade by NAAC in March
In view of the above, I request your good self to allow our following (no. of students) students
for practical raining in your esteemed organization. Kindly accord your permission and give at
least one-week time for students to join training after confirmation.
No. Name Roll no. Year Department
The resumes of these students are attached with this letter. If vacancies exist, kindly do
plan for Interviews for the students in above branches.
A line of confirmation will be highly appreciated.
Yours sincerely,
Nodal Officer/TPO
Relieving Letter of Student
To,
The General Manager (HR)
.....................................
Subject : Relieving letter of student
Dear Sir,
Kindly refer your letter/e-mail dated................ on the above cited subject. As permitted by your good self the following students will undergo Industrial Internship in your esteemed organization under your sole guidance and direction
No. Name Roll no. Year Department
This training being an essential part of the curriculum, the following guidelines have been prescribed in the curriculum for the training. You are therefore, requested to please issue following guidelines to the concerned student mentor.
Internship schedule may be prepared and a copy of the same may be sent to us. Each student is required to prepare Internship diary and report. Kindly check the Internship diary of the student daily. Issue instruction regarding working hours during training and maintenance of the attendance record
You are requested to evaluate the student’s performance on the basis of grading i.e. Excellent, Very Good, Satisfactory and Non-Satisfactory on the below mentioned factors:
Attendance and general behavior Relation with workers and supervisors Initiative and efforts in learning Knowledge and skills improvement Contribution to the organization The performance report may please be forwarded to the undersigned on completion of training in sealed envelope.
Your efforts in this regard will positively enhance knowledge and practical skills of the students, your cooperation will be highly appreciated, and we shall feel obliged.
The students will abide by the rules and regulation of the organization and will maintain a proper discipline with keen interest during their internship. The students will report to you on dated.................... along with a copy of this letter.
Yours sincerely, Nodal Officer/TPO
Attendance Sheet
< Organization Letter Head>
Name & Address of Organization
Name of the Student
Roll Number
Name of Course
Date of Commencement of Training
Date of Completion of Training
Week Mon Thu Wed Thu Fri Sat 1 2 3 4 5 6
Attendance Sheet should remain affixed in Daily Training Diary. Do not remove or tear it off. Holidays should be marked in Red Ink in attendance column. Absent should be marked as ‘A’ in Red Ink.
Name and Signature with date of Internship Supervisor : ________________________
4.7. Appendix VII:
Supervisor or Evaluation of Intern
Student Name: _________________________________ Date: ___________________
Work Supervisor: _______________________________Title: ___________________
Organization: __________________________________________________________
Internship Address: _____________________________________________________
Dates of Internship: From _________________________ To ____________________
Please evaluate intern by indicating the frequency with which you observed the following behaviours:
Parameters Needs Improvement
Satisf- actory
Good Excellent
Behaviors Performs in a dependable manner Cooperates with co-workers and supervisors Shows interest in work Learns quickly Shows initiative Produces high quality work Accepts responsibility Accepts criticism Demonstrates organizational skills Uses technical knowledge and expertise Shows good judgment Demonstrates creativity/originality Analyzes problems effectively Is self-reliant Communicates well Writes effectively Has a professional attitude Gives a professional appearance Is punctual Uses time effectively Overall performance of student intern (circle one): (Needs improvement / Satisfactory / Good / Excellent) Additional comments, if any: Signature of Industry supervisor________________________
HR Manager _______________________________________
Provided me with contacts which may lead to future employment Allowed me to acquire information and/ or use equipment not available at my Institute
In the Institute internship program, faculty members are expected to be mentors for students. Do you feel that your faculty coordinator served such a function? Why or why not?
How well were you able to accomplish the initial goals, tasks and new skills that were set down in your learning contract? In what ways were you able to take a new direction or expand beyond your contract? Why were some goals not accomplished adequately?
What areas did you most develop and improve?
What has been the most significant accomplishment or satisfying moment of your internship?
What did you dislike about the internship?
Considering your overall experience, how would you rate this internship? (Circle one). Satisfactory/ Good/ Excellent
Give suggestions as to how your internship experience could have been improved. (Could you have handled added responsibility? Would you have liked more discussions with your professor concerning your internship? Was closer supervision needed? Was more of an orientation required?)
**1. Name of Student _____________________________________________________
S.no. Particular Grade 1 Quality and effectiveness of presentation 2 Depth of knowledge and demonstrated skills 3 Variety and relevance of learning experience 4 Practical applications and relationships with concepts taught 5 Internship Report 6 Attendance record, student log, supervisor evaluation
Overall grade: ___________________________________________________
Additional Remarks:
Signature of Faculty Mentor