Download Time, Task, and Resource Management: A Comprehensive Guide and more Slides Natural Resources in PDF only on Docsity!
Managing Time, Tasks, and Resources
Summary
The management of time, tasks, and resources are intertwined. Each one directly impacts the other two ... when you manage your time then you also manage the tasks that you are performing as well as the resources required to complete those tasks. Now, while you don’t have total control over your schedule
- your time, you do have some control over it and very likely more than you realize! That’s because you do have control over yourself and how you approach all the things you do.
Workplace Readiness Skill
Demonstrate time, task, and resource management skills.
Workplace Readiness Definition
organizing and implementing a productive plan of work (e.g., setting and meeting short-, medium-, and long-term professional goals) working efficiently to make the best use of time managing personnel to capitalize on their strengths while respecting their professional desires maintaining equipment to ensure longevity and efficiency using natural resources (and products made from them) in a sustainable manner.
Vocabulary
Prioritize Procrastinate Resource Sustainable Task
Overview
Let’s take a look at a description of each of these three types of management:
- Time management is the process of planning and exercising control over the amount of time spent on specific activities, in order to increase effectiveness, efficiency, or productivity.
- Task management is the process of managing a task from beginning to end. Effective task management involves paying attention to all aspects of a task, such as its priority and its time, personnel and resource requirements.
- Resource management refers to the process of using resources (tangible resources like materials and equipment, financial resources, and personnel) in the most efficient way possible.
Time Management : There are several models for time management. One of the most commonly used is the Eisenhower Decision Matrix. This model grew out of a quote attributed to Dwight D. Eisenhower (34th^ President of the United States): " I have two kinds of problems, the urgent and the important. The
urgent are not important, and the important are never urgent." From this statement researchers in the time management field developed a decision matrix. Although there are some variations in how the Eisenhower Decision Matrix is presented, this is a common one:
Urgent Not Urgent
Tasks in –
- Important/Urgent : done immediately and personally
- Important/Not Urgent : assigned an end date and done personally
- Unimportant/Urgent : delegated or postponed
- Unimportant/Not Urgent : dropped or done later
Important
Medical Emergencies Deadlines Problems
Planning Recreation Some Projects
Not Important
Interruptions Random calls/texts Some messages
TV
Time wasters Social Media
A brief description of the Eisenhower Decision Matrix can be found in the video described below or you may choose to view one or more of the videos listed in the Resources.
How to Prioritize Tasks Effectively: GET THINGS DONE https://www.youtube.com/watch?v=czh4rmk75jc (Published on March 26, 2017) Learn how to manage your tasks effectively so you know how to be productive with your time.
To implement the Eisenhower Decision Matrix you make a list of all the things you do and then assign each one to a quadrant in the matrix. Its takes practice, but the process itself will help you manage your time and get things done.
Task Management: Task management can help individuals as well as groups of people accomplish goals. For an overview of Task Management, take a look at this video:
Task Management Training - Getting Organized for Success https://www.youtube.com/watch?v=wuHDi43AvuY Tips to help you manage your tasks more effectively.
Resource Management: It’s easy to find a variety of models describing the best approach for managing resources. Take a look at this video for an overview of one that focuses on the individual who is performing a task:
Resources:
- https://www.youtube.com/watch?v=ZWs72vQjMh
How to do Time Management in 7 Minutes
- https://www.youtube.com/watch?v=K_THDJrGN0U
How to say “No”
- https://www.youtube.com/watch?v=xItNGPRBQKg
Introduction to Time Management, Step-by-Step Training
- https://www.youtube.com/watch?v=0M5NoYUOw4Y&feature=youtu.be
Time management video, SD Health Education UCLA
- https://www.youtube.com/watch?v=b3fVtWfhitc
20 Quick Tips for Better Time Management
- https://www.youtube.com/watch?v=7pPa0mRCky
Why natural resource use matters?
- https://www.youtube.com/watch?v=ZERrpFwETgs
Managing natural resources: making more with less
- https://www.youtube.com/watch?v=L83A1oROnro
6 Powerful Task Management Tips For Time-Efficient Project Managers
- https://www.youtube.com/watch?v=tT89OZ7TNwc
The Eisenhower matrix: How to manage your tasks
- https://www.youtube.com/watch?v=hrYXIWxR1no
4 quadrant time management
- http://blog.freedompersonaldevelopment.com/the-top-10-tips-to-creating-powerful-positive-self- talk/ The Top 10 Tips to Creating Powerful Positive Self-Talk
- https://www.youtube.com/watch?v=UW7Th9SdfjU
Resource Planning
- https://www.youtube.com/watch?v=YmYqIZLE9h
Resource Management and Capacity Planning for Project-Based Organizations
PRIORITIZING TASKS: Returning a Jacket
Goal-setting and prioritizing are skills that take practice. Goals vary from very small goals like
what to do first when you get up in the morning ... to how to manage your money to pay your
bills! This exercise provides practice in writing down a goal and prioritizing the steps to reach
it. It’s a simple task but gives you a chance to see how you can apply goal setting and
prioritizing even to everyday tasks.
Situation:
Patricia ordered a jacket from a catalog but when it arrived and she tried it on, it was too large.
She decided to return it.
Goal:
What is Patricia’s goal? ___________________________
Prioritize the tasks:
To accomplish her goal, Patricia must complete the tasks listed below. Put them in order.
Seal & wrap the box
Put the return slip in the box
Take the box to the post office
Put the shoes in the box
Complete the address label
Fill out the return slip
Put the "customer receipt" in a safe place at home
Monday Tuesday Wednesday Thursday Friday Saturday Sunday
5:00 p.m.
6:00 p.m.
7:00 p.m.
8:00 p.m.
9:00 p.m.
10:00 p.m.
11:00 p.m.
12:00 a.m.
1:00 a.m.
2:00 a.m.
3:00 a.m.
4:00 a.m.
5:00 a.m.
TIME MANAGEMENT WORKSHEET
PART 2 : ASSIGNING IMPORTANCE/URGENCY to TASKS
1. Review the Eisenhower Decision Matrix
Urgent Not Urgent
Tasks in –
- Important/Urgent : done immediately and personally
- Important/Not Urgent : are assigned an end date and are done personally
- Unimportant/Urgent : are delegated or postponed
- Unimportant/Not Urgent : drop or do it later
Important
Medical Emergencies Deadlines Problems 1
Planning Recreation Some Projects 2
Not Important
(^) Interruptions
Random calls/texts Some messages 3
TV
Time wasters Social Media 4
2. For each of the items that you listed on your Time Management Worksheet , decide which
quadrant it falls into. Write the number of the quadrant beside the item. Use colored
pencils (you’ll need 4 colors) so that you can see at a glance where the tasks fall.
3. Review your worksheet. Do you think some of the items are in the wrong quadrant? That’s
fine – just reassign them.
4. Now look at your list again. Will having this worksheet with the Importance/Urgency of each
task noted help you manage your time better?
