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ilne Library Infobits
A Newsletter of SUNY Geneseo’s Milne Library
Vol. 1, No. 1 Spring 2004
Library to Become Home for INTD 105 Instruction
Milne Library is proud to be part of the INTD 105 freshman experience, first as a “required stop” for all students in these classes, and now as its home. Last fall, construction began on a new classroom on the library’s Lower Level and is scheduled to be completed later this spring. The INTD 105 classroom, paid for by special state funds, is a partnership between the library and the INTD 105 instruction program (headed by Celia Easton) to create an effective teaching and learning environment. It is being designed for maximum flexibility to accommodate both the wide range of content being taught in these classes as well as a variety of teaching styles. Its features
include state-of-the-art audio and video systems; CD, DVD and VCR equipment; at least 30 wireless laptop computers; a teacher’s station equipped with a variety of display options, wireless keyboard and wireless mouse; and all kinds of software. The tables and seating can be arranged to support different types of teaching and learning for 50-60 students. For example, small group activities can be facilitated with small round tables (café style), lectures with long tables in rows, or seminars around long tables. Given the number of INTD 105 courses offered each year, the classroom is expected to be busy all day, every day. In the evening, however, it may be used by other groups and for special events.
Another feature of this “smart” classroom is its placement amid the research facilities at Milne Library. For the past few years, students (i.e., freshman and transfer students) taking an INTD 105 course have been required to attend at least one library instruction session as a way to become introduced to, and hopefully familiar and comfortable with, the library. Beginning next semester, students coming to the library each time their class meets will be just an arm’s length away from the research resources they may need. Library Director Ed Rivenburgh envisions “an encouraging type of environment,” one that will “set the tone for the rest of their college careers.”
JSTOR Promises Easy Access to Journal Archives
Bless This Mess … The Serials Department apologizes for any confusion and inconvenience in our area due to construction of the new INTD 105 classroom on the Lower Level (see article, above ). We have had to temporarily rearrange the shelving that holds journals and magazines from the latter end (alphabetically) of our collection, as well as the microform cabinets and ERIC microfiche cabinets. These are still on the Lower Level and clearly (we hope!) marked, but please ask a Serials staff member or reference librarian if you can’t find what you need. How will it all fit back once the classroom is completed? Thanks to JSTOR (see article, opposite) many volumes have been permanently moved to Holcomb Closed Storage, thus freeing up lots of space for consolidating the collection.
From a conversation overheard on Milne Library’s Lower Level:
Where are you taking all those journals? To the library’s closed storage area in Holcomb. Why? They’re all available in JSTOR (pronounced JAY-store ). What’s JSTOR? It’s a database containing digitized (i.e., PDF) versions of the complete archives of many core scholarly journals. Which ones? Geneseo subscribes to JSTOR’s Arts & Sciences I and II, plus Business, Ecology & Botany, General Science, and Language & Literature collections – over 320 journal titles in all. How do I know if the journal I’m looking for is in JSTOR or is still available in print or microform in the library? The same way you’ve always
looked for journals in Milne – by using the library homepage’s “Looking for Articles?” Quick Link, or GLOCAT, or the print Serials Holdings List (located near the Reference Desk and in other areas throughout the library), or by clicking on FindText (see story, p. 4). If the library owns or has access to the journal you’re looking for, these finding tools will tell you which issues are where and in which format. And how is this an improvement over good old hard-copy volumes? Well, for the library it’s a real space saver. For users, JSTOR guarantees that “issues of journals are never ‘out’; they are always accessible, and in pristine condition.” Plus, “faculty, staff and students are able to read and print articles using standard personal computer equipment at any time and from any networked location.” (c ontinued, p.2)
“New & Improved” GLOCAT Makes the Scene
In January, Milne Library unveiled a new, user-friendly version of its library catalog, GLOCAT, replacing both the previous web-based version and the Telnet version. Access is easy from the library’s homepage (http://library.geneseo.edu/) or directly at http://westaleph. sunyconnect.suny.edu:4420/ALEPH/. Some of GLOCAT’s new features include: -- Basic and advanced search options. The basic option allows keyword searching (anywhere, or in title, author or subject fields) as well as browsing alphabetically
through subject headings, titles, authors, etc., an activity similar to looking through a card catalog drawer (remember that?) The advanced search option lets users search for words or terms in any of eleven fields and in various combinations to get very specific results. It also offers dozens of limit options, including by collection, document type, language and year. -- A Bookbag feature for saving marked titles****. Users can create lists of only those items they want and weed out the rest. -- A Search History feature that allows for viewing and
“remixing” search statements. It can be a powerful aid in optimal record retrieval. -- Plus more features to be added in
Geneseo became the 33rd SUNY campus to use this new library management system. Developed by the ExLibris group, the ALEPH 500 system will eventually be installed at all 64 SUNY campuses as part of the SUNY Connect project. It will then be much easier for users to identify and borrow library materials from any SUNY library. If you would like additional information, feel free to stop in or call the Reference Desk (245-5595) any time.
Database Comings and Goings
Among Geneseo’s newest online
subscriptions:
Bibliography of the History of Art. BHA is a comprehensive art bibliography covering European and American visual arts from late antiquity to the present. This database indexes and abstracts art-related books, conference proceedings and dissertations, exhibition and dealers' catalogs, and periodical articles. Women and Social Movements in the United States, 1600-2000. This database “brings together books, images, documents, scholarly essays, commentaries, and bibliographies documenting the multiplicity of women’s reform activities” from colonial times to the present. The most recent trial database: Gale Virtual Reference Library. This is a database of over 100 subject-specific encyclopedias and other specialized reference sources that can be searched simultaneously. Access it from the library’s homepage or directly at http://www.galenet.com/servlet/eBook s?locID=geneseo. (Through 5/8/04)
Recently cancelled databases: The H.W. Wilson Company has changed the terms of access for some its databases by withdrawing the option for paying by the search. Because this greatly increases the cost, Geneseo is no longer offering the following online indexes:
ß Applied Science & Technology Index ß Art Index ß Biography Index ß Biological & Agricultural Index ß Essay and General Literature Index
Please ask a reference librarian for alternatives to these databases.
JSTOR ( continued from p.1 )
So, basically, JSTOR is just a big repository of older journals? Not just. Although JSTOR doesn’t have the most powerful search engine going, it does support keyword searching in the title, author and abstract fields, as well as in the full text of the articles. Are recent issues of journals included in JSTOR, too? No. There is usually a two to five year gap between the most recent issue published and the date of the most recent issue available in JSTOR. Where do I find JSTOR? From the library’s homepage, just type “JSTOR” in the Database Title Search box, or find it under E- periodicals in Research Resources. It will also be among the several full- text databases that may pop up when the FindText button is used from another database.
Gov Docs (continued from p.3) 2001 will be added to GLOCAT. Electronic cataloging information is not readily available for items published before 1976. Since August 2001, the library has loaded information into GLOCAT for 100% of the federal documents it acquires. Adding this information to GLOCAT will allow students, faculty, staff, and the general public to more easily find U.S. documents held by Milne Library, and it will make it
easier for Information Delivery Services staff to provide interlibrary loan services to other libraries. Adding these records will also allow the library, for the first time, to do an accurate inventory of its U.S. document holdings from 1976 until the present. Plans are also being made to renovate the Government Documents area on the Lower Level of Milne to improve the physical access to the collection. A new doorway will provide a shortcut and, for the first time in
several years, electronic, microfiche and print collections will be housed in the same room.
New Audio-Visual Equipment Available For Loan
Milne Library has added three exciting new items to its collection of circulating A-V equipment. A Hitachi digital DVD video camera/recorder is now available for sign-out from the Information Technology Services (ITS) office, located on the main floor. The camera/recorder includes the cables, mini DVD-RAM discs, manual, and software CD necessary to
produce and view high-quality digital video with sound. Once recorded, the video can be exported to a DVD or VCD using one of the multi-media Creation Station computers located outside the ITS office. CD recordable discs and DVD recordable discs are available for purchase at the Circulation Desk. The video can also be exported to a hard drive and then inserted into a Microsoft PowerPoint presentation. Additionally, a tripod (with case) is now available. It can be used for the stationary mounting of the Hitachi digital DVD video camera/recorder, the Kodak digital camera (also available for sign-out), or any other camera. Both the video camera/recorder and the tripod are available from the ITS office and can be borrowed for three
days, by appointment, on a first come, first served basis. Before borrowing the camera, users will be asked to receive some basic instruction on how to use it. Please contact Steve Dresbach at 245-5063 (or email at dresbach@geneseo.edu) with any questions or to set up an appointment. The Kodak digital cameras already available for one-day loan at the library’s Circulation Desk are now enhanced by the addition of two wide-angle camera lenses, which may also be borrowed for one day. Each lens comes with a lens cap, lens adapter and padded lens pouch that can be easily attached to any camera bag. The cameras and wide-angle lenses are circulated separately, so borrowers who want both must ask for each specifically. Visit the homepage of the College Libraries website (library.geneseo.edu) and click on What’s new in the library? at the bottom of the Quick Links section.
FindText Feature Simplifies, Improves Article Hunt
FindText is Geneseo’s implementation of an application, more commonly known as SFX that permits context -sensitive linking between abstracting, indexing, and citation databases and full-text repositories. SUNYConnect purchased SFX for all 64 SUNY campuses. OK, now in English: FindText is a convenient tool for connecting the electronic databases that Milne Library provides and delivering information seamlessly across them. It allows users to go
easily from an article citation in one database to the corresponding full text (if available) in another, and/or to a record of the library’s holdings in GLOCAT. And now in the simplest of terms: FindText is a button appearing in many research databases that, simply by clicking on it, will bring the article to the desktop. If the article is not available electronically, users will be given either the print location or a link to an IDS (formerly ILL) request form.
FindText saves time and reduces confusion. Users no longer have to do a separate search in GLOCAT or elsewhere to find the journal issue they need. For many students looking at a citation, the “Now what do I do?” hurdle has been removed. FindText will search by citation to find the article (vs. just the journal), so users are saved the trouble of trying to (continued, p. 6)
IDS Offers Article Photocopying Service to Faculty
At the beginning of the Fall 2003 semester, Milne Library’s Information Delivery Services began offering Article Photocopying Service for Faculty/Staff. IDS will make one photocopy of any article (or book chapter, government document,
or microform) held by SUNY Geneseo and deliver it electronically right to the faculty or staff member’s desktop. If preferred, they will leave it at the Circulation Desk for pick-up or drop it in the campus or regular mail. This service is not intended for making multiple photocopies for classroom use. To request an article, users will need to access their ILLiad accounts and fill out the online request form, just as though submitting a request for an interlibrary loan item. And, like
interlibrary loan, there’s no charge for this service. Turnaround time is 24 to 48 hours for regular requests and same day delivery for rush requests, in most cases. For more information, please visit the homepage of the library’s website (http://library.geneseo.edu) and click on What’s new in the library? at the bottom of the Quick Links section.
Attention IDS
Users! Has your address changed? Have you switched phone numbers or email addresses? If you answer “yes” to either of these questions, PLEASE update your ILLiad account. Here’s how to do it:
- From any computer that has internet access, go to the ILLiad website (http://library.geneseo.edu/services/ID S.shtml ).
- Click on CONNECT TO ILLiad , and enter your SUNY Geneseo username and password. Click on Logon and then click on OK.
- Once you are at the main menu of your account, scroll down to the bottom of the screen and click on Change User Information.
- After you have edited your account please be sure to click on the Submit Information button at the bottom of the form.
Collection Development & Acquisitions
Collection development and acquisitions activities typically take place behind the scenes in libraries, but they are core functions that contribute to the mission of an academic library. Collection development decisions involve choices made to improve library collections by making purchases and accepting gifts. Milne Library is a college library designed to support curriculum and, to the extent that the budget allows, faculty research. Factors such as limited budgets and space constraints amplify the importance of sound decisions. Difficult choices must be with regard to making purchases, accepting gifts, subscribing to new periodicals, and withdrawing obsolete or damaged material. Collection decisions are made collaboratively by librarians and teaching faculty, but executing those decisions is the responsibility of different departments within Milne Library. Acquisition staff members order books and media by phone, fax, and the internet. They also monitor budgets and associated files, follow-up on problems (such as delays and non- receipts), and make replacement decisions for lost or damaged items. When materials arrive, they are forwarded to the Cataloging Department where a bibliographic record is added to GLOCAT and other processing (e.g., barcoding) occurs. Collection development and acquisitions activities occur on a calendar dictated by the availability of budgeted funds and the time lag necessary to order and receive materials,
follow-up on problems and process invoices. Since the library’s goal is to fully commit the fiscal year’s budgeted funds by April (different than both the traditional fiscal and academic end-of-year), faculty and librarians can be caught by surprise. In its ongoing efforts to improve efficiency and service, the Acquisitions Depart ment will soon be automating some of its paper functions and folding them into the database that underlies GLOCAT. Staff are also continually trying out different book and media vendors in an effort to reduce delivery time and maximize spending power. Any comments and suggestions on how Milne’s collections and services can be improved are welcome, and can be directed to Louise S. Zipp, Collection Development Librarian, 245- 5596 (zipp@geneseo.edu ).
FAQ: How long does it take to order a book for the Library collection? This is a simple question with a not-so-simple answer. We can order and receive a book in as few as four to five workdays, but increased speed usually comes with increased costs. Therefore, we use this option as a last resort. Instead, we prefer to use vendors which offer a good discount, have proven to be reliable, charge no postage, and can deliver books in a timely manner. We are currently developing a core set of vendors that will give us the best service for our limited acquisitions resources. Receipt intervals usually range from two to six weeks. Faculty can assist us by planning ahead and requesting book and media purchases at least six weeks in advance of their proposed use. Information Delivery Services (http://library.geneseo.edu/services/IDS.shtml) can usually borrow a book from another library much more quickly, but those materials cannot be placed on reserve. -- Louise S. Zipp, Collection Development Librarian, 245- (zipp@geneseo.edu ).
