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NetSuite ERP Certification-Related
Questions with Complete Solutions
Which record types can be restricted by Department? ✔✔Transaction, Employee, Partner, Item
Other ways to restrict by Department besides Records? ✔✔Restrict by User Role. Limit Departments that you can assign to records.
What two methods are there for Year-End Closing, and which is recommended? ✔✔Automatic (recommended) and Manual
Describe how to perform a manual Year-End close. ✔✔1. Manually Create journal entries to close income and expense accounts
What is a consideration to keep in mind when performing a year-end manual close? ✔✔If you zero out the accounts, you'll prevent viewing income statements for previous periods.
What is locking a period? ✔✔Locking locks the tasks inside the period close checklist. Users with override period restrictions permission can post transactions even if the tasks are locked.
What is closing a period? ✔✔Prevents ALL users from posting entries to the GL
Effect of multi-book accounting on closing books ✔✔Separate books can be closed and opened/re- opened
To what sections can you limit posting transactions to with the period close checklist? ✔✔1. AP, AR, Payroll, Lock All
What adjustments can be made with the period close checklist? ✔✔create intercompany adjustments, revalue open foreign currency balances, calculate consolidated exchange rates, GL audit numbering (if enabled)
Describe exampe use case for quick closing a period ✔✔Changing an individual transaction, and the closing the period while skipping the period close checklist
Are Tax Periods the same frames of time as Accounting Periods? ✔✔No
When should a tax period be closed? ✔✔Before running/filing any tax reports, and after closing all previous periods for a subsidiary
What happens if you create a taxable transaction such as an invoice and there's no open tax period in which the transaction can be reported? ✔✔NS prevents saving the transaction
Is Multiple Calendars feature available for non-OneWorld accounts? ✔✔No
Under what circumstances can the Multiple Calendars feature be disabled? ✔✔New Fiscal Calendars have not been assigned to Subsidiaries
Can an entity record be saved as another type of entity record? ✔✔Yes. When one entity record is updated, the others are as well
Consolidated Customer Payments feature ✔✔Accept payments from either top-level customer or the individual sub-customer.
Consolidated Customer Payments feature invoice visibility: ✔✔Invoices will appear for all in the hierarchy when viewing the top-level customer
Consolidated Customer Payments balance fields: ✔✔consolidate balance, overdue, days, consolidated deposit balance, consolidate unbilled orders, consolidated aging fields
What are additional features of the Consolidated Customer Payments feature? ✔✔Customer statements, credit limits and holds, reports and KPIs
Can you accept payments for a sub customer in a different subsidiary? ✔✔No.
Alternate solution: creates journal entries to record payment in different subsidiaries. Once created, the JE for the customer child is offset against the open invoice via the Accept Customer Payment page.
How many subsidiaries do vendors get with Multi-Subsidiary Vendors enabled? ✔✔One primary subsidiary, unlimited number of secondary subsidiaries
With Multi-Subsidiary vendors, what can you set differently? ✔✔Credit limits, items and prices, tax agencies
Can you set different logos and addresses for Multi-Subsidiary vendors for printed/emailed transactions? ✔✔Yes, with advanced PDF/HTML templates
What is the difference between drop-ship and special orders? ✔✔Special orders are received into inventory and show your company's shipping address. Drop-ship items show the customer's shipping address.
What happens if a drop ship item is received by clicking Receive? ✔✔It creates an inventory asset accounting transaction
What happens when the Multiple Shipping Routes feature is enabled? ✔✔You can ship to several address with different shipping methods on the same transaction
Customer credit hold On setting: ✔✔Prevents customer from purchasing goods on credit even if credit limit is not reached (aka manual credit hold)
Customer credit hold Off setting: ✔✔Disables credit limits for the Customer
Credit limit preferences set by an Administrator: ✔✔Ignore, warn only, enforce holds
Which transactions do customer credit limits not affect? ✔✔Opportunities, estimates or cash sales
What happens if an AR transaction provokes an On Hold warning for customer credit limits? ✔✔Later transactions will not provoke an Overdue warning or a Credit Limit Balance warning
Can an AR transaction provoke both an overdue warning and a Credit Limit Balance warning? ✔✔Yes
Can an AR transaction provoke both an On Hold warning and an Overdue Warning? ✔✔No
Can an AR transaction provoke both an On Hold warning and a Credit Limit Balance warning? ✔✔No
what are shipping items? ✔✔Different shipping methods
Can multiple shipping items be created for a single shipping method? ✔✔Yes
Which shipping companies do shipping items integrate with? ✔✔UPS, USPS, Fedex
Methods to price shipping items: ✔✔UPS, USPS, Fedex, Flat rate, by weight, by item, percent of total, shipping table
Can shipping items exclude specific states and countries? ✔✔yes
Can shipping items be set as taxable? ✔✔yes
What is the limit of shipping item packages per order? ✔✔ 50
What is intercompany cross-subsidiary fulfillment? ✔✔Fulfill single sales orders from locations in multiple subsidiaries
Can shipping items be associated with more than one subsidiary? ✔✔No (unless Intercompany Cross-Subsidiary Fulfillment is enabled)
What is possible with the Advanced Shipping feature? ✔✔1. track partial shipments
- invoice customers for partial or entire orders
What types of items are valid inventory distribution items? ✔✔inventory or assembly items
Do inventory distribution items need to be active? ✔✔yes
What feature must be enabled to Group Time by Employee on Invoices? ✔✔Combine time items
Options available on the Charge subtab of invoices: ✔✔group charges by, map to, auto add charges
Does the optionally enabled as-of date on invoices impact GL? ✔✔No. May impact system performance.
What happens if Allow Customer Access is allowed for credit card payments? ✔✔NS creates a non-posting account for unapproved customer credit card payments
What are credit card soft descriptors? ✔✔Brand names that show up in customer's credit card statements
What must be done before disabling the Multiple Currencies feature? ✔✔Delete associate transactions
On what record types does the Multiple Currencies feature add Currencies subtabs? ✔✔Lead, prospect, customer
What does the Multiple Currencies feature change the Currency field to on records? ✔✔Primary currency
What feature cause the Currency field on transactions to be an editable field? ✔✔Multiple currencies
For merchant e-solutions profiles, what NS fields do request details include? ✔✔PO number; if not available, order number; if not available, internal ID
Can you accept payments for subcustomers in different subsidiaries via the Consolidated Payments feature? ✔✔No. Alternate solution:
- Create separate JEs to record the payment in different subsidiaries
- the JE for sub-customer is offset against the open invoice vai Accept Customer Payments page
What types of basic inventory transfers are there? ✔✔One step transfer, transfer inventory form
What are the main types of transfer orders? (Relevant to multi-location inventory feature) ✔✔Basic inventory transfer, multiple step transfer order, inter-company transfer order
When are intercompany transfer orders available? ✔✔OneWorld account
Is the adjust inventory worksheet inclusive or exclusive of previous stock total? ✔✔Exclusive
Which inventory adjustment supports lot numbered, serial, and/or inactive items? ✔✔Adjust inventory form
Which inventory adjustment has costing considerations for LIFO and FIFO, and what will happen? ✔✔Adjust Inventory Worksheet; it will average the cost of items
What types of inventory counts does NS offer? ✔✔calculated, manual
Can inventory counts undergo approval process? ✔✔yes
What feature must be enable to support counts of serialized or lot-numbered items? ✔✔Advanced bin / numbered inventory management
What fields are defined on an item record for inventory counts? ✔✔next count date, count interval
What does the Create Inventory page show relating to inventory counts? ✔✔list of items due to be counted
What are the two types of work orders? ✔✔special order work order, production work order
What are the characteristics of special order work orders? ✔✔Track assemblies for a particular sale, can link to originating sale
What are the characteristics of production work orders? ✔✔Track assemblies that need to be built to increase stock, are generated when back ordered quantity of assemblies reaches assigned build point
Which type of work order generates a BOM? (Bill of materials) ✔✔Production work order
What does the Assembly Work Orders feature do? ✔✔Track production of assembly items needed for stock or to fill orders, commits member items to work orders
Do special order and production work orders use the same type of work order? ✔✔no
How can work orders be entered into NS? ✔✔individually, mass create work orders
What are work order statuses? ✔✔Planned, released, in process, built, closed
How is demand calculated for Advanced Inventory Management feature? ✔✔assembly quantity x quantity per assembly
How can a form be restricted to a custom role? ✔✔Set restricted = T for the form on the custom role
How can a field be disabled on a form for a specific role? ✔✔Set display type = disabled on the form for the role
T/F: changing an item record's GL account will have a retroactive affect. ✔✔True
T/F changing an item record's GL account will affect existing revenue elements. ✔✔False
Which transactions are affected by COGS changes ✔✔Sales order, purchase order, return authorizations
CSV import list of advanced options: ✔✔log system notes, overwrite missing fields, validate mandatory custom fields, overwrite sublists, ignore read-only fields, prevent duplicate records, custom form
Which takes precedence: global permissions or role-based permissions? ✔✔global permissions
T/F Global permissions do not take precedence if they are at a lower level than role-based permissions. ✔✔F
How do you assign global permissions? ✔✔Add a global permission on an employee record (employee must have a role)
