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OAD 138 Actual Exam Questions | 100% Correct Answers | Verified 2024 Version, Exams of Information Technology Management

Coastal Alabama Community CollegeInformation Technology Management

What type of index is needed when numbers are used to identify specific subjects? - ✔✔a numeric index The dictionary subject arrangement is not recommended - ✔✔when the volume of records is greater than the amount that could be stored in two file drawers. When preparing a document to be filed in a subject file, write the subject title - ✔✔at the top right corner of the letter Folder label captions on general subject folders in the dictionary file arrangement include - ✔✔the alphabet letter and the subject title. One way to expand subject files is to - ✔✔add subdivisi

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2023/2024

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OAD 138 Actual Exam Questions | 100%
Correct Answers | Verified 2024 Version
What type of index is needed when numbers are used to identify specific subjects? - ✔✔a numeric index
The dictionary subject arrangement is not recommended - ✔✔when the volume of records is greater
than the amount that could be stored in two file drawers.
When preparing a document to be filed in a subject file, write the subject title - ✔✔at the top right
corner of the letter
Folder label captions on general subject folders in the dictionary file arrangement include - ✔✔the
alphabet letter and the subject title.
One way to expand subject files is to - ✔✔add subdivisions to main subject titles.
Which of the following statements is an important guideline for filing by subject? - ✔✔All of them
How can misfiles be reduced when filing by subject? - ✔✔Color code folder labels for each subject guide
A master index may also be called a - ✔✔subject list
Subject records storage is - ✔✔an indirect access storage method.
Which numeric coding system is based on the assignment of number ranges to subjects? - ✔✔block-
numeric
Which of the following statements about the general alphabetic file is incorrect? - ✔✔The alphabetic
index must be referenced before retrieving a record from the general alphabetic file
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pf4
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Partial preview of the text

Download OAD 138 Actual Exam Questions | 100% Correct Answers | Verified 2024 Version and more Exams Information Technology Management in PDF only on Docsity!

OAD 138 Actual Exam Questions | 100%

Correct Answers | Verified 2024 Version

What type of index is needed when numbers are used to identify specific subjects? - ✔✔a numeric index The dictionary subject arrangement is not recommended - ✔✔when the volume of records is greater than the amount that could be stored in two file drawers. When preparing a document to be filed in a subject file, write the subject title - ✔✔at the top right corner of the letter Folder label captions on general subject folders in the dictionary file arrangement include - ✔✔the alphabet letter and the subject title. One way to expand subject files is to - ✔✔add subdivisions to main subject titles. Which of the following statements is an important guideline for filing by subject? - ✔✔All of them How can misfiles be reduced when filing by subject? - ✔✔Color code folder labels for each subject guide A master index may also be called a - ✔✔subject list Subject records storage is - ✔✔an indirect access storage method. Which numeric coding system is based on the assignment of number ranges to subjects? - ✔✔block- numeric Which of the following statements about the general alphabetic file is incorrect? - ✔✔The alphabetic index must be referenced before retrieving a record from the general alphabetic file

How does a filer code a document for a new correspondent or subject that does not have an assigned number? - ✔✔Write the letter G in the upper right corner of the document and code the filing segment. The numeric coding system often used in libraries is - ✔✔decimal-numeric Which of the following statements is a disadvantage of using consecutive numeric records storage? - ✔✔Congestion occurs around the end of the file where new records are added. Which of the following statements is an advantage of using consecutive numeric records storage? - ✔✔all of them Which of the following records typically have preprinted numbers and do not need assigned numbers? - ✔✔purchase orders Tickler files are a form of which method of records storage? - ✔✔chronological Which of the following items is a component of the consecutive numbering method? - ✔✔accession logThe primary purpose of using an accession log is to avoid assigning the same number twice In a geographic file arranged by country and then city in a location name guide plan, where would you file a letter from a company that does not have an individual folder for the correspondent or a city folder in the file? - ✔✔in a general state folder Which geographic guide plan has location names on primary guides? - ✔✔location name guide plan What is a good location to keep a printed copy of a master index for quick reference? - ✔✔front of file drawer Which indexing unit(s) is coded first on a letter for geographic storage? - ✔✔the correspondent's location

Metadata is structured information that describes, explains, locates, and makes it easier to - ✔✔retrieve, use, or manage an information resource. To protect against unauthorized disclosure of confidential information on portable computing devices - ✔✔the devices are regularly scanned for viruses and spyware programs The electronic records life cycle includes - ✔✔creation and classification, distribution and use, maintenance, and disposition. A shared local area network - ✔✔all of the above Moving data from one type of media to a newer type of media is called data - ✔✔migration Because microfiche contains one unit of information, it is a/an - ✔✔unitized microform Three stages of an image record system are - ✔✔preparing, processing, and using records. Magnetic media include - ✔✔magnetic disks and tapes A - is a mobile device. - ✔✔smartphone Which of the following statements about flash drives are correct? - ✔✔all of the above A miniaturized image of a document is called a - ✔✔microrecord Which of the following are important considerations for determining microfilm size and quality? - ✔✔all of the above Which of the following could be an appropriate security step for businesses implementing a BYOD policy for employees? - ✔✔all of the above

A _______ is a combination hardware and software buffer that many organizations place between their internal networks and the Internet. - ✔✔firewall Storage copies of microforms must be stored in a - ✔✔controlled environment An example of solid state media drive would be a - ✔✔flash drive One way to keep information safe on electronic records is to - ✔✔make backup copies and store the copies in a different location refers to how well the media and equipment work together in accessing information. - ✔✔media compatibility Which of the following is an advantage of using removable storage media for electronic records? - ✔✔Removable media can be used to backup conventional hard drives What are the programs and features on a smartphone that would allow you to create personal records? - ✔✔all of the above Businesses want which of the following features in an ECM tool? - ✔✔all of them percentage of organizations have six or more document repositories within which unstructured data resides. - ✔✔seventy The end goal of ECM is to organize the company into business activities or processes, while also assigning official - ✔✔retention policies to business processes or record series Business are developing business processes that - ✔✔reduce or eliminate physical records.