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PA NOTARY EXAM WITH 300+ CORRECT QUESTIONS AND ANSWERS LATEST EXAM
When does the notary need to print their name? When their signature is illegible What is a notary prohibited from writing in their journal? Personal information, such as complete Driver's License numbers, complete ID card numbers, complete Social Security numbers and complete account numbers Education needs to be completed within months of applying for appointment or reappointment 6 What is the amount of the required surety bond? $10, You must be at least years old to be eligible for a notary commission in the state of Pennsylvania 18 True or False: You must live or work in this state to be eligible for a notary commission in the state of Pennsylvania True There is a day deadline between the date you are appointed and when you must have your bond, oath of office, and commission recorded in the office of the recorder of deeds in the county in which your maintain your office of record. 45 You have months after you are authorized to sit for the notary exam to pass the test. 6 months When your notary application is approved but you have not taken the oath of office, you are considered: an appointee After your appointment you will take your oath of office. Your bond, oath of office, and notary commission must be recorded in the office of the recorder of deeds
True or False? If you hold a current notary commission and are elected to the Pennsylvania State Senate you can continue to perform your notarial duties until your commission expires False is a plea by which a defendant accepts a conviction as though a guilty plea has been entered but does not admit guilt. Nolo contendere True or False? You are only permitted to take the notary exam twice without passing. False Your official signature has to be registered in the office of the county where you maintain your office of record. prothontary's When you renew your four-year notary public commission, one of the requirements will be completing a: notary public continuing education course which has been approved by the Department To be eligible for appointment and commission as a notary public an applicant must have completed hours of approved notary education. three hours True or False? When you leave your employer where you served as a notary public your employer should keep your notarial journal. false True or False? You cannot perform a notarial act with respect to a record in which you or your spouse has a direct or pecuniary (monetary) interest. True If your legal name changes you have days to notify the department 30 A is a statement indicating the type of notarial act performed notarial certificate True or False? After you receive your commission, you can perform notarial acts in any county within the state of Pennsylvania.
FALSE. Your notarial journal is actually public record. You must give certified copies of any pages of the journal to a customer that asks for it within 10 days of the request. You must also provide certified copies in response to subpoenas and investigations True or false? You are required to record the time of day of the notarial act in your notarial journal. TRUE If a notarial act relates to a statement made in or a signature executed on a record, the individual making the statement or executing the signature shall appear personally before the notarial officer. This requirement is called: Personal Appearance RULONA specifies two tiers of government-issued identification documents to be used to establish identity: a signature An Exception to the personal appearance requirement is: there are no exceptions The identity of your customer must be ascertained by personal knowledge or: satisfactory evidence True or False? A notary public may maintain a separate journal for tangible records and for electronic records. true If your customer is not personally known to you and is unable to provide satisfactory evidence in the form of an acceptable identification you can verify their identity by relying on an individual who is personally known to you and personally known to your customer. This third party, called a , must be in your presence along with your customer to make a verification on oath or affirmation confirming the identity of your customer. credible witness A notarial certificate must be executed at the same time of the notarial act is performed and while the customer is present The maximum fee that can be charged (per page) for noting a protest of a negotiable instrument as set by the Department is:
When performing a notarial act on 'nomination petitions' or 'nomination papers' with remaining empty lines for signatures you should draw a line or X through those lines Your journal, whether in a physical form or electronic, must contain the following identification information in any order: Your name as it appears on your commission, , your commission expiration date, your address of record, instructions for sending the journal to the recorder of deeds in the event of your death, the meaning of any uncommon abbreviations or symbols you use in your notarial journal and your signature. your commission number When performing an oath or affirmation you should record all of the following in your journal EXCEPT: the credit card number your customer used for payment What is the minimum you are allowed to charge for witnessing or attesting a signature? $0 - nothing. You have the right to waive your fees for notary services. The rates the department has set are the maximum fees allowed. $5 is the maximum you can charge for witnessing or attesting a signature Entries in your notarial journal must be recorded in chronological order by date You may perform a notarial act on a document that is a translation of a document that is in a language that you do not understand only if the person performing the translation signs a verification on oath or affirmation. The notarized translation and verification on oath or affirmation must be attached to the document The notarial act takes place when your customer declares or promises in your presence that the statements they give are true or that they will perform an act or duty faithfully & truthfully. Oath or Affirmation. Typically this is a spoken declaration but may be in writing and signed by your customers. If it is in writing, it should be signed in your presence When a negotiable instrument such as a check or money order is provided for payment and the payment is then denied (also known as "dishonored") the holder of the payment may ask you to issue a
- often referred to as a "certificate of dishonor". protest
The Department will consult the or any successor document to determine whether a notary public has assisted a person in drafting legal records, giving legal advice or otherwise practising law. Unauthorized Practice of Law (UPL) Committee Formal Opinion The department uses any of the following factors when considering disciplinary action EXCEPT: your age You may not perform a notarial act with respect to a record in which you or your spouse has a direct or financial interest. A notarial act performed in violation of this is voidable. A financial interest would NOT include: you or your spouse being employed by a company named in the document being notarized A declaration by an individual before a notarial officer that: an acknowledgement A declaration, made by an individual on oath or affirmation before a notarial officer, that a statement in a record is true is a verification on oath or affirmation In this course, "the Department" refers to The Department of State Pennsylvania address you list on your application as the place you can be contacted by the department. Office of Record Information that is inscribed on a tangible medium or that is stored in an electronic or other medium and is retrievable in viewable form Record A term used to describe an individual acting as an authorized officer, agent, partner, trustee or other representative for a person other than an individual; a public officer, personal representative, guardian or other representative in the capacity stated in the record; an agent or attorney-in-fact for a principal or an authorized representative of another in any other capacity? a representative capacity RULONA:
The Revised Uniform Law on Notarial Acts (RULONA) - Pennsylvania's new notary law - became effective on October 26, 2017 Office of Record: Pennsylvania address that you list on your application as the place you can be contacted by the Department. This address determines the county that must be shown on your official stamp and where your bond, oath and commission is recorded and official signature registered. Acknowledgement: A declaration by an individual before a notarial officer that: The individual has signed a record for the purpose stated in the record The individual has the identity claimed If the record is signed in a representative capacity, the individual signed the record with proper authority and signed it as the act of the individual or entity identified in the record. Appointee An individual who has been appointed or reappointed to the office of notary public but has not yet taken the oath of office. Conviction Entry of a plea of guilty or nolo contendere; a guilty verdict, whether after trial by judge or by jury; a finding of not guilty due to insanity or of guilty but mentally ill Electronic Signature An electronic symbol, sound or process attached to or logically associated with a record and executed or adopted by an individual with the intent to sign the record Notarial Officer: A notary public or other individual authorized to perform a notarial act Notary Public An individual commissioned to perform a notarial act by the Department Official Stamp A physical image affixed to or embossed on a tangible record or an electronic image attached or logically associated with an electronic record. The term includes a notary seal Recorder of deeds:
If the notary changes his office address within the Commonwealth, notice in writing or electronically shall be given to the Secretary and the recorder of deeds of the county of original appointment by the notary within days of such change. 5 A notary public vacates his office by removing the notary's residence and address from the Commonwealth, and such removal shall constitute a resignation from the office of notary public as of the date of removal. business Every notary, upon appointment and prior to entering the duties of notary public, shall take and subscribe the constitutional oath of office, and shall give a surety bond, payable to the Commonwealth of Pennsylvania, in the amount of $ $10, Every notary, upon appointment and prior to entering the duties of notary public, shall take and subscribe the constitutional oath of office, and shall give surety bond, payable to the Commonwealth of Pennsylvania, in the amount of $10, Every notary bond shall have as surety a duly authorized surety company or sufficient individual sureties, to be approved by the Secretary of the Commonwealth, conditioned for the faithful performance of the duties of the office of notary public. TWO The notary bond ensures the faithful performance of the notary's duties and the delivery of notary's register and seal to the office of the recorder of deeds of the proper county in case of the death, resignation or disqualification of the notary within days of such event. 30 The notary public bond, as well as the commission and oath of office, shall be recorded in the of the county in which the notary maintains an office at the time of appointment or reappointment. recorder of deeds If a notary public fails to give bond and cause the bond and the commission and oath to be recorded within days after the beginning of the term, his commission shall be null and void 45
The official notary signature shall be registered, in the "Notary Register" in the prothonotary's office of county where the notary maintains an office, within days after appointment or reappointment. 45 If a notary moves his office to another county, he must within days thereafter register his signature in the prothonotary's office of county where the notary maintains an office 30 In acting as a notary public, a notary shall sign the notary's name exactly and only as it appears on the or otherwise execute the notary's electronic signature in a manner that attributes such signature to the notary public identified on the commission. commission Change of Name Whenever the name of any notary is changed by decree of court, or otherwise, such notary may continue to perform official acts, in the name in which he was commissioned, until the . expiration of his term When a notary changes his name, he must within thirty (30) days after entry of a name change decree, or after such name change, if not by decree of court, notify the of such name change. Secretary of the Commonwealth and recorder of deeds of county where he maintains an office When certifying a copy of a document or other item, what must a notary public do? shall determine that the proffered copy is a full, true and accurate transcription or reproduction of that which was copied If an application or renewal is rejected, or a commission is revoked or recalled, or if a notary public resigns, applicant or notary shall deliver the seal to the department of state within days after notice from the department or from date of resignation, as the case may be. 10 Any person who violates the provisions of this subsection shall be guilty of a summary offense and upon conviction thereof shall be sentenced to pay a fine not exceeding $ or to imprisonment not exceeding days, or both. $300, 90
may not If a notary public performs a notarial act in which he has a pecuniary interest in the transaction, the notarial act is voidable A notarial officer who takes a verification of a statement on oath or affirmation shall determine identity from personal knowledge or of the identity of the person. satisfactory evidence If a notarial act relates to a statement made in or a signature executed on a record, person making statement or executing signature shall appear before the notary. personally T/F? Satisfactory evidence of identity includes verification on oath or affirmation of a credible witness personally appearing before the notarial officer. false Before a notary performs a notarial act, the notary must be satisfied that the individual executing the record is competent or has the capacity to execute the record true The signature and title of a notarial officer (does / does not) establish the authority of the notarial officer to perform the notarial act. does Signature and title of an individual performing a notarial act in this Commonwealth are prima facie evidence that 1) the signature is genuine and 2) individual holds designated title Does a notarial act performed in another state have the same effect under the law of this Commonwealth Yes, generally it has the same effect Does a notarial act performed under the authority of a federally recognized Indian tribe have the same effect under the law of this Commonwealth? Yes it generally has the same effect
Does a notarial act performed under the authority of a foreign state have the same effect under the law of this Commonwealth? yes A notarial act shall be evidenced by a certificate T/F? A notarial certificate does not have to be executed contemporaneously with the performance of the notarial act. False A notarial certificate must be signed and by the notarial officer dated A notarial certificate must contain the of the notarial officer title A notarial certificate must identify the county and in which the notarial act is performed state A notarial certificate must contain the of the notarial officer title The certificate of a notary must indicate the date of of the notarial officer's commission expiration If a notarial act regarding a tangible record is performed by a notary public, an official stamp (may / shall) be affixed to the certificate. shall If a notarial act regarding a tangible record is performed by other than a notary public, an official stamp (may/shall) be affixed to the certificate may If a notarial act regarding an electronic record is performed by a notary public or other than a notary, an official stamp (may/shall) be attached to or logically associated with the certificate may
A journal may be created on a tangible medium or in an format electronic If the journal is maintained on a tangible medium, it shall be a bound register with pages numbered On death or incompetency of a notary public, the personal representative or guardian shall deliver the notary journal within days to the office of recorder of deeds in county where notary maintained his office 30 T/F? A journal and each public record of the notary public are exempt from execution. true A notary public shall give a copy of the journal to a person that applies for it certified A journal (may / may not) be used by any person other than the notary public. may not A journal (may / may not) be surrendered to an employer of the notary public upon termination of employment. may not Before a notary performs the initial notarial act with respect to an electronic record, a notary public shall notify the that the notary will be performing notarial acts with respect to electronic records and identify each technology the notary intends to use. department An applicant for appointment and commission as a notary public must be at least years of age 18 An applicant for appointment and commission as a notary public must be a citizen or of the united states An applicant for appointment and commission as a notary public must be a resident or have a place of employment in this Commonwealth
An applicant for appointment and commission as a notary public must be able to read and write English A notary public application must be accompanies by a nonrefundable fee of $ , payable to the Commonwealth of Pennsylvania. This amount shall include the application fee for notary public commission and fee for filing of the bond with the department. A. $ B. $ C. $ D. $ $ Within 45 days after appointment and before issuance of a commission as a notary public, the applicant must obtain a surety bond in the amount of $ or the amount set by regulation of the department $10, T/F? If a notary public violates law with respect to notaries public in this Commonwealth, the surety or issuing entity is liable under the bond. True The surety or issuing entity must give days notice to the department before canceling the bond 30 A notary public may perform notarial acts in this Commonwealth only during the period in which a is on file with the department valid bond The official signature of each notary public shall be registered, for a fee of .50 cents, in the "Notary Register" provided for that purpose in the office of the county where the notary public maintains an office prothonotary's The official signature of each notary public shall be registered within days after appointment or reappointment and_______days after moving to a different county 45, 30 45, 30
T/F? A person may seek and obtain civil remedies against notaries public true T/F? Pretending to be a notary or a notarial officer and performing any actin in furtherance of such false pretense shall subject the person to the penalties set forth in 18 Pa.C.S. 4913 (relating to impersonating a notary public or a holder of a professional or occupational license. true The database of notaries public verifies the authority of a notary public and indicates whether a notary public has notified the department that the notary public will be performing notarial acts on records. electronic A commission as a notary public (does/does not) authorize the notary public to assist persons in drafting legal records, give legal advice or otherwise practice law does not A commission as a notary public (does/does not) authorize the notary to act as an immigration consultant or an expert on immigration matters does not A commission as a notary public (does/does not) authorize the notary to represent a person in a judicial or administrative proceeding relating to immigration to the united states, or united states citizenship does not A notary public who is not an attorney (may/may not) use the term "notario" or "notario publico" may not T/F? A notary public may advertise that he offers notarial services true The failure of a notarial officer to perform a duty or meet a requirement specified in this chapter (does/does not) invalidate a notarial act performed by the notarial officer does not The department may/may not promulgate rules to implement by the RULONA may
Who establishes the process for approving and accepting surety bonds under section 321(d) (relating to appointment and commission as notary)? the department T/F? The department provides for administration of the examination under section 322(a) (relating to examination, basic education and continuing education) and course of study under section 322(b) true The department may require applicants for appointment and commission as notaries public to submit history record information as provided in 18 PA. C.S Ch. 91 criminal An application for a commission as a notary public shall be accompanied by a non refundable fee of $ , payable to the Commonwealth of Pennsylvania (fee for notary public commission and fee for filing of bond within the department $ Section: 321 Within days appointment or reappointment, and prior to entering into the duties of a notary public, the bond, oath of office and commission must be recorded in the office of the recorder of deeds of the county in which the notary public maintains an office. 45 Section 321: Within days of recording of the bond, oath of office and commission, a copy of the bond and oath of office must be filed with the department. 90 T/F? An acknowledgement of a married woman may be made in the same form as though she was unmarried true The certificate of the acknowledging officer shall be completed by his signature, his official seal, if he has one, the title of his office, and if he is a notary public, the date his expires commission T/F? If the acknowledgment is taken within this State, or if taken without this State by and officer if this State, or is made without the United States by an officer of the United States, no authentication shall be necessary. true
