Pc software notes for university exam in Computer Applications, Study notes of Computer Applications

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• A word processor is software or a device that allows

users to create, edit, and print documents. It enables

you to write text, store it electronically, display it on a

screen, modify it by entering commands and

characters from the keyboard, and print it.

• Word and Compatibility Microsoft Word has been designed for years to maximize compatibility between versions. Typically, versions of Microsoft Word can open files created in previous versions of the software and save files in formats usable by earlier versions.
• Preview Facility : Before getting a print of our document, we can get a preview of document. If mistakes are there, we can change the document.
• Easy Typing : In MS Word, typing is so easy because
  • we need not click enter button after the end of a line as in case of type writer.

• Adding, Removing and Copying Test : Documents can be modified easily in MS Office. We need not strike off any word as in the case of type writer. We can easily place a new word in place of existing one. The new word or paragraphs will automatically be adjusted in the place of deleted or modified text. We can also copy a part or whole of the matter from one file or document to another document.
• Spell Check of words : The spellings of words in the document can be rectified automatically. We can find alternative words to our typed words. Not only that, even the grammatical errors can also be rectified in word processor

• Home: Clipboard, Fonts, Paragraph, Styles, and Editing.
• Insert: Pages, Tables, Illustrations, Links, Header & Footer, Text, and Symbols.
• Page Layout: Themes, Page Setup, Page Background, Paragraph, Arrange
• References: Table of Contents, Footnote, Citation & Bibliography, Captions, Index, and Table of Authorities
• Mailings: Create, Start Mail Merge, Write & Insert Fields, Preview Results, Finish
• Review: Proofing, Comments, Tracking, Changes, Compare, Protect
• View: Document Views, Show/Hide, Zoom, Window, Macros

• Opening an Existing Document I. Click the Microsoft Office Button and Click Open, or II. Press CTRL+O on the keyboard, or III. If you have recently used the document you can click the Microsoft Office Button and click the name of the document in the Recent Documents section of the window Insert picture of recent docs

• Saving a Document I. Click the Microsoft Office Button and Click Save or Save As, or II. Press CTRL+S on the keyboard, or III. Click the File icon on the Quick Access Toolbar.

• Most of those frequently used commands are located in the Home Tab.
• The Ribbon is located close to the top of the Word window.
• The Ribbon is organized into a set of task‐oriented tabs, and each tab on the Ribbon contains groups of commands.
• The Home Tab contains the most frequently used commands in Word.

Select the style to apply to paragraphs Formatting Features of Ms word:- Changes the font of the selected text Changes the size of selected text and numbers Makes selected text and numbers bold Makes selected text and numbers italic Underlines selected text and numbers

Make sure the “Home” tab is active and click the “Paragraph Settings” button in the lower-right corner of the “Paragraph” section. On the “Paragraph” dialog box, select the settings you want to change Aligns to the left with a ragged right margin. Centers the selected text. Aligns to the right with a ragged left margin. Aligns the selected text to both the left and right margins Makes a numbered list or reverts back to normal.

Add, or remove, bullets in a selected paragraph. Decreases the indent to the previous tab stop. Indents the selected paragraph to the next tab stop. Adds or removes a border around selected text or objects. It is used to give the spacing between the lines. It is used to sort the Lines in order to alphabetical or numerical. Show paragraph marks and other hidden formatting symbol. Color the background behind the selected text or paragraph.

• Find and Replace helps you to find words or

formats in a document and can let

you replace all instances of a word or format.

• This is particularly handy in long documents. To

use Find and Replace, use the shortcut Ctrl+H or

navigate to Editing in the Home tab of the

ribbon, then choose Find and Replace.

FIND TAB STEPS:

• Find searches for specified text in the active document
• To find a specified text in the document go to Edit menu choose find option or click the find icon ( ) on the toolbar or make use of the shortcut key combination Ctrl+F.
• The Find and Replace dialog box will get displayed.
• Enter the text to be searched in the Find what tab.
• Clicking the Find Next button the specified text will be located in the document.