Prepared By:
U.S. General Services Administration
Federal Acquisition Services
Federal Procurement Data System
Product and Service
Codes Manual
June 2019 Edition
Effective date: June 28, 2019
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Product and Service Codes Manual, Lecture notes of Engineering
The Product and Service Codes (PSC) Manual provides codes to describe ... entered in FPDS in data element 8A, “Product or Service Code.
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Prepared By: U.S. General Services Administration Federal Acquisition Services
Federal Procurement Data System
Product and Service
Codes Manual
June 2019 Edition
Effective date: June 28, 2019
Revision Chart
Version Description of Version JIRA Reference #
Effective Date
Approved By
V1.1 FY 2010 Passback. Updates based on Team and Blog inputs.
N/A 1 Oct 11
V1.2 Update product codes based on DLA Federal Service Class (FSC) list changes
C/F NO 231 dated 13 Feb 2012 C/F No 232 dated 23 April 2012 C/F NO 233 dated 23 April 2012 C/F NO 234 dated 26 August 2013 C/F NO 235 dated 4 February 2014
N/A 1 October 2015
DLA
V1.2 Add^ New Medical Services Codes, Category Q
NA 1 October 2015
IAE CCB
V1.2 Updated service code W070-Lease or Rental of Equipment
NA 1 October 2015
IAE
V1.3 (^) PSC D305 IT and Telecom – Teleprocessing, Timeshare, and Cloud Computing was end dated 5/19/2019. Two new service codes, PSC R Support – Administrative: Physical Records Management Services and R617 Support – Administrative: Electronic Records Management Services, were activated on 5/20/2019.
28 June 2019
IAE
I. Introduction
The Product and Service Codes (PSC) Manual provides codes to describe products, services, and research and development (R&D) purchased by the federal government. These codes indicate “WHAT” was bought for each contract action reported in the Federal Procurement Data System (FPDS).
The PSC Manual has been updated to reflect the changes made to the PSC codes via FPDS V1. Service Pack 4. In addition, text regarding the PSC Management Process (p. 4) and Category Management (p. 8) were added to the manual.
II. Guidelines/Policy
Please reference the link https://www.acquisition.gov/PSC_Manual_to obtain the following:
Product Service Codes (PSCs) Management Standard Operating Procedures (SOP) which documents the process for the administration and management of the Product Service Codes (PSCs); Spreadsheet detailing the Governmentwide Category Management alignment of the PSC; and Spreadsheet with the PSC data codes’ activation and end dates.
Two FPDS data elements are the primary focus of the changes in this manual. The PSC is entered in FPDS in data element 8A, “Product or Service Code.” Environmental attributes are entered in data element 8L, “Recovered Materials/Environmental Attributes.”
These product/service codes are used to record the products and services being purchased by the Federal Government. In many cases, a given contract/task order/purchase order will include more than one product and/or service. In such cases, the “Product or Service Code” data element code should be selected based on the predominant product or service that is being purchased. For example, a contract for $1000 of lumber and $500 of pipe would be coded under 5510, “Lumber & Related Wood Materials.”
Similarly, a given contract/task order/purchase order may include products/services with and without environmental attributes. In such cases, data element 8L, “Recovered Materials/Environmental Attributes,” should be filled in based on the predominant product or service that is being purchased. For example, a contract for $1000 of energy star refrigerators and $500 of standard refrigerators would be coded under 4110, “Refrigeration Equipment” with the “Recovered Materials/Environmental Attributes” data element 8L selected as “energy efficient.”
Determining the environmental attributes associated with acquisition of services presents challenges. Many service acquisitions tend to be predominantly labor-based, which in itself does not have environmental attributes. However, in accomplishing the objectives of the services contract, environmental attributes may apply and it is important to provide agencies both the flexibility and information to make such decisions. GSA will update this manual with additional guidance as soon as it becomes available.
IV. Reporting of Environmental Attributes in FPDS
The tracking of environmental purchases is going to be accomplished through data element 8L, the “Recovered Materials/Environmental Attributes” data element in FPDS. The “Recovered Materials/Environmental Attributes” data element is an existing field in FPDS which has been modified to allow expanded environmental reporting. The field now includes a dropdown box with the following options:
- RCRA FAR 52.223-
- RCRA FAR 52.223-4 and 52.223-
- No clauses included and no environmental included
- Energy efficient
- Biobased
- Environmentally preferable
- RCRA FAR 52.223-4 and energy efficient
- RCRA FAR 52.223-4 and biobased
- RCRA FAR 52.223-4 and environmentally preferable
- RCRA FAR 52.223-4 and biobased & energy efficient
- RCRA FAR 52.223-4 and biobased & environmentally preferable
- RCRA FAR 52.223-4 and biobased & energy efficient & environmentally preferable
There will not be a validation rule associated with this data element. It will be possible to select an environmental attribute that does not apply to the given product or service. For example, one could designate PSC 7350 Tableware as “Energy Efficient.” Therefore, please use caution and select the appropriate field based upon the contract requirements.
V. Changes Included in this PSC Manual Update
This section describes the changes that were incorporated in this PSC Manual update. A summary table and detailed comments for each type of code are provided.
A. Summary of Changes to PSC Codes
Type of Change R&D Codes Service Codes Product Codes
Environmental Reporting
Via data element 8L, “Recovered Materials/Environmental Attributes.”
Via data element 8L, “Recovered Materials/Environmental Attributes.”
Via data element 8L, “Recovered Materials/Environmental Attributes.”
Overall Code Structure
No change. Still a 4 - position code.
No change. Still a 4 - position code.
No change. Still a 4 - position code.
Multi-Use Code Structure No change.
Multi-use facility codes changed from 3 digits to 2 characters.
No change.
Multi-Use Code Reference Tables
Eliminated reference tables of multi-use codes for R&D stages. Complete list of 4-digit codes is provided in the
Eliminated reference tables of multi-use codes for product-based and facility- based codes. Complete list of 4-digit codes is provided
Not applicable
B. General Comments
- Code Structure: The PSCs will continue to be 4-position codes, with products having a digit in the first position and services and R&D having a character in the first position. The only significant change to the content of the codes involves the
manual. in the manual.
Abbreviations and Formatting Standardized^ Standardized^ Conformed to FSC
Terminology No Change^ Updated^ Conformed to FSC
Clarification
Changed the code title, notes, includes, and/or excludes fields as needed.
Changed the code title, notes, includes, and/or excludes fields as needed.
Conformed to FSC
New Codes Added
No new codes. Added a definition for R&D Stage 7, Commercialization, to the manual (the related codes are already in use in FPDS).
30 new codes to capture missing services.
1 code added to match FSC list.
New Codes Added (Activated May 20, 2019)
No change
PSC D305 IT and Telecom – Teleprocessing, Timeshare, Cloud Computing, and High Performance Computing was activated. Two (2) new service codes, PSC R616 - Physical Records Management Services and PSC R617 - Electronic Records Management Services, were activated.
No change
Codes End Dated None 12 ended codes (combined with existing codes
39 codes which have been in use in FPDS but are not in FSC list.
Codes End Dated (May 19, 2019)
No change
PSC D305 IT and Telecom
- Teleprocessing, Timeshare, and Cloud Computing was end dated May 19, 2019.
None
Codes Renumbered None
384 ended codes were replaced with 504 new codes (captured new and/or expanded numbering scheme for facility codes)
None
“Office Buildings,” “Government Conference Space and Facilities,” and “Government Other Administrative and Service Buildings”—and used the codes ending in 111, 112, and 119. Under the new numbering scheme, these same three facility types are captured using codes ending in AA, AB, and AZ, respectively.
- With only two code positions used for the facility type, it became possible to split the Z codes into Z1 “Maintenance of Structures and Facilities,” and Z2 “Repair or Alteration of Structures and Facilities.” For example, previously the service called “Maintenance, Repair, or Alteration of Office Buildings” was captured by code Z111. Now, this service is split into two codes: Z1AA represents “Maintenance of Office Buildings” and Z2AA represents “Repair or Alteration of Office Buildings.”
- The C1 “Architect and Engineering” codes are now able to capture the detailed facility types—not just the facility category. For example, previously the code C111 only captured the facility category— “Administrative Facilities and Service Buildings.” (Three types of facilities fall into this category.) Now C1AA, C1AB, and C1AZ capture the facility types “Office Buildings,” “Government Conference Space and Facilities,” and “Government Other Administrative and Service Buildings,” respectively. Used as a search criteria, “C1A*” still captures the same level of detail (at the facility category level) as the former “C111” code.
- Note: The C2 “Architecture and Engineering Services – General” codes have not been changed. They capture general services and are not related to specific facility categories/types.
- New Codes: PSC code D305 IT and Telecom – Teleprocessing, Timeshare, Cloud Computing, and High Performance Computing was activated May 20, 2019. PSC D305 IT and Telecom – Teleprocessing, Timeshare, and Cloud Computing was end dated on May 19, 2019. Two new service codes, PSC R616 - PHYSICAL RECORDS MANAGEMENT SERVICES and PSC R617 - ELECTRONIC RECORDS MANAGEMENT SERVICES, were activated on 5/20/2019.
As mentioned above, it can be difficult to determine whether a service has environmental attributes. GSA will update this manual with additional guidance as soon as it becomes available. The reference tables of multi-use codes for product-based and facility-based codes have been eliminated. Instead, the complete list of 4-digit codes is provided in the manual.
E. Product Code Summary
- For more information on the PSC Management Process and the roles and responsibilities of managing the PSC, please reference the PSC Standard Operating Procedures at www.acquisition.gov/PSC_Manual.
VI. Reports
Ad hoc reports may be created for any FPDS data. The Ad Hoc Reports Manual is available at https://www.fpds.gov. The Ad Hoc Reports Manual is listed under the Training Tab on the site.
The ezSearch tool provides the ability to search for contracts based on free text. All contracts searched are in Final status. Any DoD contract that is less than 90 days old will not be included in the search. For specific directions on the use of ezSearch, see the help material at the following link: https://www.fpds.gov/help/index.jsp.
VII. Change Control Procedures for Product and Service Codes
Please reference the Product Service Codes (PSCs) Management Standard Operating Procedures (SOP) at https://www.acquisition.gov/PSC_Manual_to obtain the information on the administration and management of the Product Service Codes (PSCs) to ensure the accurate reporting of Federal spending data related to procurements. If you have any questions on the PSC change management process, please email PSC-Codes@gsa.gov.
VIII. Frequently Asked Questions What changed?
The PSC Manual has been updated as June 2019 to reflect the following changes:
- Two new service codes, PSC R616 - PHYSICAL RECORDS MANAGEMENT SERVICES and PSC R617 - ELECTRONIC RECORDS MANAGEMENT SERVICES, were activated on 5/20/2019.
- PSC code D305 IT and Telecom – Teleprocessing, Timeshare, Cloud Computing, and High Performance Computing was activated May 20, 2019. PSC D305 IT and Telecom – Teleprocessing, Timeshare, and Cloud Computing was end dated on 5/19/2019.
- No other PSCs were changed.
How do I select product/service codes?
For a given contract action, the product or service code should be selected based on the predominant product or service that is being purchased.
Why is it important to collect codes accurately?
These codes are used to gather data that forms the basis of legally-mandated reports. Policy and acquisition decisions made by Government and private sector executives may be informed by the data captured in and reported from FPDS.
Why are we collecting environmental attributes?
The purchase of certain environmentally friendly products and services must be reported per statute and executive order. The central collection of certain data through FPDS will minimize reporting burden on agencies.
How do I determine if a service has environmental attributes
Determining the environmental attributes associated with acquisition of services presents challenges. Many service acquisitions tend to be predominantly labor-
Section A
Research and Development Codes
Research and Development
If the contract action is for research and development (R&D) work, report an R&D code. Do not assign an R&D code to supplies or housekeeping services purchased in support of research and development work; such supplies shall be coded using the appropriate product PSC and the services using the appropriate service PSC.
The R&D code is composed of two alphabetic and two numeric digits. The first digit is always the letter "A" to identify R&D, the second digit is alphabetic "A to Z" to identify the major category, the third digit is numeric 1 to 9 to identify a subdivision of the major category, and the fourth digit will be 1 to 7, to identify the appropriate stage of R&D shown below.
Stages of R&D Codes (4th Position)—Code Meaning (1) Basic Research (2) Applied Research and Exploratory Development (3) Advanced Development (4) Engineering Development (5) Operational Systems Development (6) Management and Support (7) Commercialization
Procurement personnel responsible for R&D actions shall obtain sufficient information from requisitioning personnel to permit accurate classification. When completing this item, the precise R&D Service being purchased shall be coded.
Example: A contract for research on air pollution by aircraft shall be shown under “R&D- Environmental Protection (AH2*)” for air pollution, and not under aircraft. Test and evaluation effort shall be coded under the stage of R&D involved. For example, the testing of a developmental prototype would generally be coded under Code 3, Advanced Development.
Definitions of Stages of R&D The following terms and categories relating to "research and development" are for management of R&D and RDT&E programs. The term "research and development" normally encompasses the "first" five categories below. For example, construction of recreational facilities at an installation used exclusively or generally for research and development would not normally be procurement of "research and development" but it is sometimes included in the sixth category in order to classify obligations according to the ultimate purpose of the procurement.
(1) Basic Research - includes all scientific effort and experimentation directed toward increasing knowledge and understanding in those fields of the physical, engineering, environmental, social, and life sciences related to long-term national needs. It provides fundamental knowledge ultimately required for the solution of social, economic, political, physical, or military problems. It forms a part of the base for subsequent applied research and exploratory and advanced development in the various disciplines, and new or improved functional capabilities.
Definitions Applicable to the “R&D- General Science and Technology (AJ)” Category
Report codes from the AJ category only after all other R&D categories have been considered and rejected as not being appropriate for the action being reported.
"Not elsewhere classified" is used for multidisciplinary projects within a primary field and for single discipline projects for which a separate discipline code has not been assigned.
AJ1_. Physical Sciences. Physical sciences are concerned with the understanding of the material universe and its phenomena. They comprise the fields of astronomy, chemistry, physics, and physical sciences not elsewhere classified. Examples of disciplines under each of these fields are:
Astronomy Laboratory Astrophysics Optical Astronomy Radioastronomy Theoretical Astrophysics X-Ray, Gamma-ray, Neutrino Astronomy.
Chemistry Inorganic Organo-Metallic Organic Physical
Physics Acoustics Atomic and Molecular Condensed Matter Elementary Particles Nuclear Structure Optics Plasma
Physical Sciences not elsewhere classified
AJ2_. Mathematical and Computer Sciences. Mathematical and computer sciences employ logical reasoning with the aid of symbols and are concerned with the development of methods of operations employing such symbols. Examples of disciplines under each of these fields are:
Mathematics Algebra Analysis Applied Mathematics Foundations and Logic Geometry Numerical Analysis Statistics Topology
Computer Sciences Computer Programming Computer and Information Sciences (General) Design, Development, and Application of Computer Capabilities to Data Storage and Manipulation Information Sciences and Systems Systems Analysis Telecommunications
Mathematical and Computer Sciences not elsewhere classified
AJ3_. Environmental Sciences. Environmental sciences: (terrestrial and extraterrestrial) are concerned with the gross nonbiological properties of the areas of the solar system that directly or indirectly affect man's survival and welfare; they comprise the fields of atmospheric sciences, geological sciences, oceanography, and environmental sciences not elsewhere classified. Examples of disciplines under each of the fields are:
Atomospheric Sciences
Aeronomy Solar Weather Modification Extraterrestrial Atmospheres Meteorology
Geological Sciences Engineering Geophysics General Geology Geodesy and Gravity Geomagnetism Hydrology Inorganic Geochemistry Isotopic Geochernistry Organic Geochemistry Laboratory Geophysics Paleomagnetism Paleontology Physical Geography and Cartography Seismology Soil Sciences
Oceanography Biological Oceanography Chemical Oceanography Geological Oceanography Physical Oceanography Marine Geophysics
Environmental Sciences not elsewhere classified.
AJ4_. Engineering. Engineering is concerned with the studies directed toward developing engineering principles or toward making specific scientific principles usable in engineering practice. Engineering is divided into eight fields: aeronautical, astronautical, chemical, civil, electrical, mechanical, metallurgy and materials, and engineering not elsewhere classified. Examples of disciplines under each of these fields are:
Aeronautical
Aerodynamics
Astronautical Aerospace Space Technology
Chemical Petroleum Petroleum Refining Process
Civil Architectural Hydraulic Hydrologic Marine Sanitary and Environmental Structural Transportation
Electrical Communications Electronic Power
Mechanical Engineering Mechanics
Metallurgy and Materials Ceramic Mining Textile Welding
Engineering not elsewhere classified including Agricultural Bioengineering Biomedical Industrial and Management Nuclear Ocean Engineering Systems Other
classified. Examples of the disciplines under each of these fields are:
Biological Aspects Experimental Psychology Animal Behavior Clinical Psychology Comparative Psychology Ethology
Social Aspects Social Psychology Educational, Personnel, Vocational Psychology and Testing Industrial and Engineering Psychology Development and Personality
Psychological Sciences not elsewhere classified
AJ7_. Social Sciences. Social sciences are directed toward an understanding of the behavior of social institutions and groups and of individuals as members of a group. Social sciences include anthropology, economics, history, linguistics, political science, sociology, and social sciences not elsewhere classified. Examples of disciplines under the fields of social science are:
Anthropology Archaeology Cultural and Personality Social and Ethnology Applied Anthropology
Economics Econometrics and Economic Statistics History of Economic Thought International Economics Industrial, Labor and Agricultural Economics Macroeconomics Public Finance and Fiscal Policy Theory
Economic Systems and Development
History
Linguistics Anthropological - Archaeological Computational Psycholinguistics Sociolinguistics
Political Science Area or Regional Studies Comparative Government History of Political Ideas International Relations and Law National Political and Legal Systems Political Administration
Sociology Comparative and Historical Complex Organizations Culture and Social Structure Demography Group Interactions Social Problems and Social Welfare Sociological Theory
Social Sciences not elsewhere classified including Research in Law and Education not elsewhere classified Socioeconomic Geography Other Social Sciences
AJ9_. Other Sciences not elsewhere classified Multidisciplinary and interdisciplinary projects that cannot be classified within one of the above fields Metrology and other measurement related phenomena
Research and Development Codes – Top Level
- Category AA R&D- Agriculture
- Category AB R&D- Community Service/Development...............................................................
- Category AC R&D- Defense Systems
- Category AD R&D- Defense Other
- Category AE R&D- Economic Growth
- Category AF R&D- Education......................................................................................................
- Category AG R&D- Energy..........................................................................................................
- Category AH R&D- Environmental Protection
- Category AJ R&D- General Science/Technology
- Category AK R&D- Housing........................................................................................................
- Category AL R&D- Income Security
- Category AM R&D- International Affairs and Cooperation
- Category AN R&D- Medical
- Category AP R&D- Natural Resource
- Category AQ R&D- Social Services.............................................................................................
- Category AR R&D- Space
- Category AS R&D- Modal Transportation
- Category AT R&D- Other Transportation
- Category AV R&D- Mining
- Category AZ R&D- Other Research and Development