Download Progress Report for Community Based Wellbeing and Support Projects, Powys County Council and more Lecture notes Communication in PDF only on Docsity!
Project Title:
Project Manager:
Powys County Council - Standard/Small Project Level Template – Revision July 2016 Programme Management Office – Intranet Page 6101
Project Highlight Report
Powys County Council - Standard/Small Project Level Template – Revision July 2016
“This document is used to give a progress report for a project. It is also a communication tool for
the project manager to inform the project board, other governance or Stakeholder Groups. A
highlight report should be completed monthly or bi monthly.”
Reporting Date: November / December 2016
Project Title: Community Based Wellbeing and Support Service Model Project Sponsor: Dylan Owen Project Manager: Dominique Jones Project Summary
Develop Improving care co-ordination and promoting the maximisation of independent
living opportunities to support frail and older people by:
Funding the establishment of Dementia Centre of Excellence in Brecon to help
expand the existing Meeting Centre delivery model and provide a focus for the roll-out
of good practice across the county (this includes the establishment of a new
organisation called Dementia Matters).
Establish a model for Area Co-ordination (Community Health and Wellbeing Co-
ordinators) to connect people in to activities in their own community.
Design and deliver pilot project for the development of the Home Support Service
Review and integrate the Warden’s service into the overall service model
Sustain and review delivery model for Befriending Service
Implement the Day Time Activities Review and Options
As the project has developed we are seeking to draw together all projects that can be
described as prevention and early support and manage and report progress through the
Prevention Board. Additional projects that will integrate as part of this approach will be:-
Care and Repair Moving on and Relocation Project - £74,520 Revenue plus £16k
Capital
Care and Repair Home Safely Project – Upscale - £45,000 Revenue plus £8k Capital
Care and Repair Healthy Home Service Project - Upscale - £49,975 Revenue
Project Title:
Project Manager:
Powys County Council - Standard/Small Project Level Template – Revision July 2016 Programme Management Office – Intranet Page 6101
This is an Executive summary of the project taken from the PID. Agreed Project Completion Date: March 2020 Project RAG Status:
Contents
Project Highlight Report................................................................................................................................ 1
Project Update .......................................................................................................................................... 2
Project Plan ............................................................................................................................................... 6
Change Control ....................................................................................................................................... 10
Key Risks.................................................................................................................................................. 10
Key Issues ................................................................................................................................................ 12
Project Highlight Report Guidance ............................................................ Error! Bookmark not defined.
Glossary ...................................................................................................... Error! Bookmark not defined.
Project Update
Update for this Period In this section, provide a brief narrative around the work and progress this period.
Wk Stream 1 - Dementia Development
Early Intervention officer now completed induction and is busy meeting with people
in communities to discuss and support Early Intervention opportunities.
Final feasibility report and presentation is in preparation for next meeting of
Meeting Centre Brecon, Steering Group for decisions on implementation of stage 1
of Meeting DEM centre
Meeting held with The HayDay Café volunteers and visitors to discuss and agree a
more sustainable model of the café – see case study
Meetings held with 3 communities to introduce ideas around early intervention and
to work with them on what would be right for their communities.
Wk Stream 2 - Area Co-ordination
JD’s completed
Staff consultation started
Target areas identified
Alignment with Social Prescribing being explored
Wk Stream 3 - Home Support Model and Review of Warden Service
Consultant appointed to carry out Grant Review and Review of Warden
Service.
Wk Stream 4 - Befriending Service
Project Title:
Project Manager:
Powys County Council - Standard/Small Project Level Template – Revision July 2016 Programme Management Office – Intranet Page 6101
Programme (all occasions in the reporting month only - reported figure will be cumulative total) Work Stream 2 - Area Co-ordination See separate Highlight Report Work Stream 3 - Home Support Model and Review of Warden Service Number of wardens integrated in to new Home Support Pilot Number of people supported through Home Support pilot Number of people visited and informed about the new service as a percentage of the over 75 year old population (as per area) % people who report they feel more supported as a result of the service Additional benefits to be negotiated Work Stream 4 - Befriending Service (Interim Service started October 1st^ 2016) Clients No. of Clients showing an increase in wellbeing
Carers Number if respite hours 8 Number if signposts 1 Community No. of signpost to community groups 1
Health Professionals Referrals from 6 Number of client remaining in independent living
Volunteers Number of volunteers recruited 0 Number if volunteers trained 0 Number if volunteers matched 1 Totals for Service Number of active clients 131 Number of client attendances at groups (accumulative
Number of Groups 9 Number of clients waiting 20 Number if clients waiting to be matched 26 Number if active volunteers 35 Work Stream 5 Number of people engaged in the consultation process
figures not verified yet % of required savings met 0
Project Title:
Project Manager:
Powys County Council - Standard/Small Project Level Template – Revision July 2016 Programme Management Office – Intranet Page 6101
Add entries to this table as needed from the benefits and cost tables. Change or add to the time periods measured to suit the project if required.
Project Assurance As part of the project methodology, several documents should be regularly reviewed and updated. Document Date Updated
Has the Project Initiation Document been updated? No
Has the Business Case been updated? No
Has the Project Plan been updated? No Has the Project Logs (Risks etc.) been updated? No
Project Document Library Location
Here should be the location where the project documentation is stored and updated.
Dominique Jones
Project Title:
Project Manager:
Powys County Council - Standard/Small Project Level Template – Revision July 2016 Programme Management Office – Intranet Page 6101
Project Highlight Report
Work Stream 2 Project Plan - Area Co-ordination
Provide a breakdown of the project task and milestones. This is not changed outside of the change control process Milestone/ Task Name Deliverable Start Date End Date FTE BRAG status
Reason for RAG Status
Establish roles and responsibilities for Area Coordinators
Job description and Person Spec
September 2016
October 2016
People Too (Consultancy) currently supporting PAVO and Supporting People Lead to Establish a merged role with 3rd^ Sector brokers. In conjunction with Community Delivery define brand for community focused delivery model.
Brand agreed and communication plan established and approved.
September 2916
October 2016
Alignment programme established and initial agreement reached on brand descriptor.
Agree contractual arrangements with PAVO for delivery
Contract agreed October 2016
November 2016
Paperwork yet to be put in place.
Phase 1 areas agreed and host organisations identified
Areas agreed Phase time table agreed Delivery agreements in place with host organisations
October 2016
November 2016
PAVO to host and amalgamate role with 3rd^ Sector Brokers and align to Social Prescribing.
Phase 1 Recruitment completed Two Area Co-ordinators in place
October 2016
December 2016 Phase 2 Recruitment completed (^) Two more Area Co-ordinators in place
December 2016
March 2017 Ongoing phases for Area Co- ordination agreed
Sustainability plan in place Additional resource
January 2017
Mach 2017
Work Stream 3 Project Plan - Home Support Model and Review of Warden Service
Provide a breakdown of the project task and milestones. This is not changed outside of the change control process Milestone/ Task Name Deliverable Start Date End Date FTE BRAG status
Reason for RAG Status
Review the model of delivery (^) Review completed and service descriptor in place.
August 2016
December 2016
Specification drafted – feedback from P&EI Programme Board due.
Project Title:
Project Manager:
Powys County Council - Standard/Small Project Level Template – Revision July 2016 Programme Management Office – Intranet Page 6101
Project Highlight Report
Develop a specification that defines the service including outcomes
Specification completed and approved
September 2016
December 2016
As above
Develop commissioning / procurement approach including Business Plan
Commissioning / procurement plan approved
November 2016
January 2017
Date Change – January 2017 Identify resources to implement Phase 1 of Home Support Model
ICF Bid for 2017- 18 completed and approved
October 2016
November 2016 Commissioning plan for Phase 1 implemented
Phase 1 Provider/s secured November 2016
March 2017
Work Stream 4 Project Plan - Befriending Service
Provide a breakdown of the project task and milestones. This is not changed outside of the change control process Milestone/ Task Name Deliverable Start Date
End Date FTE BRAG status
Reason for RAG Status
Develop an interim specification (^) Specification completed and approved.
July 2016 September 2016 Establish milestones, outputs and outcomes for interim service
Milestones, outputs and outcomes produced and approved.
August 2016
October 2016
Still awaiting milestones
Recruit of staff and volunteers (^) Job descriptions completed Recruitment process implemented Staff and volunteers in place
August 2016
October 2016
Interim service delivery started Service up and running October 2016
March 2017
In conjunction with Home Based Respite project board review specification to align with a future befriending service
Specification revised and approved Identify resources to recommission service
August 2016
October 2016
Implement commissioning process
Timetable developed Commissioning task group established TUPE information identified
Dec 2016
February 2017
Project Title:
Project Manager:
Powys County Council - Standard/Small Project Level Template – Revision July 2016 Programme Management Office – Intranet Page 6101
Project Highlight Report
PID established for Supporting People Project Board
PID produced and approved October 2016
November 2016
Lack of project team capacity – Consultant appointed to support work.
Change Control
Change Control The procedure that ensures that all changes that may affect the projects agreed objectives are identified, assessed and either approved, rejected or deferred. No: Date: Change: Reason: Impact: Approved/Not Approved Date Raised
A description of the change to the project The reason for the change What is the impact on Schedule, Cost or Quality
By the Project Sponsor Nov 2016
Date change for Work stream 3 Lack of project team support Schedule
Key Risks
Key Risks The main project risks should be highlighted within this section along with proposed mitigation to reduce or remove the risk, these should be taken from the Risk register. Risk Description Probability Impact Rating Mitigation Residual Rating Work Stream 1 – Dementia Development
None to date
Work Stream 2– Area Co-ordination
Funding Lack on continuation funding creates short term risk in recruiting staff
Medium High Medium Additional business case submitted for additional ICF funding.
Low
Project Title:
Project Manager:
Powys County Council - Standard/Small Project Level Template – Revision July 2016 Programme Management Office – Intranet Page 6101
Project Highlight Report
Work Stream 3 – Home Support Model and Review of Warden Service
Delay in getting project team in place
Lack of capacity to deliver project High Medium Medium (^) Business case drafted JD’s drafted and graded Consultation underway Request for accommodation in Awaiting go ahead
Low
Funding Lack on continuation funding creates short term risk in recruiting staff
Medium High Medium Additional business case submitted for additional ICF funding.
Low
Work Stream 4 - Befriending
Funding Financial pressure on third sector organisations due to proposed payment in arrears could compromise ability to deliver the projects
High High High Agreement in place, as in previous years, for payment to be made quarterly in advance
Low
Staffing Inability to recruit suitable staff on short term contracts to 31.03.
Medium High Medium Strong candidates for all posts are coming forward within the PB staff whose posts are due to terminate on 31.10.
Low
Work Stream 5 – Review of Day Time Opportunities for Older People including Project Support
Delay in getting project team in place
Issues with recruiting project team in short timescales
High Medium Medium (^) Consultant support recruited to provide interim support Business case drafted JD’s drafted and graded Consultation completed (but may have to be done again) Request for accommodation in place
Low
Funding Lack on continuation funding creates short term risk in recruiting staff
Medium High Medium Additional business case submitted for additional ICF funding.
Low
