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RCA EXAM PREP (RELATIVITY CERTIFIED
ADMINISTRATOR EXAM) WITH
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CORRECT 2025/
Which tabs are available in Admin Mode?
- User Status
- User & Group Management
- Queue Management
- Server & Agent Management
- Applications & Scripts
- Admin Workspace Configuration
- Performance Dashboard Where can you find your license information? In Admin Mode; Admin Workspace Configuration tab; License What information is displayed in the License Details window?
- Application Name
- Instance Name
- Expiration Date
- Number of Seats
- Type
You can also request and apply for licenses from kCura Which options can be changed from within the 'My Settings' window: a) Default Selected File Type
b) Item List Page Length c) Password d) Data Focus e) Skip Default Preference All except c) Password When filling in a form in Relativity, how do you know which pieces of information are required? The field is highlighted in orange. What is the maximum number of items that can be listed on a page? 200 How long can a client name be? Up to 50 characters. Where can you see a list of all users associated with a particular client? Client Details view True or False: A matter can be associated with more than one client. False Can a matter or client be anything other than Active or Inactive status? Yes. You can add choices to the Status field. What is he client and matter status field used for? Organizing lists of clients or matters in various Relativity views. Clients are directly associated with: Users and Matters Users are directly associated with: Clients and Groups
Only when the users IP address is NOT validated against the value(s) entered in the Trusted IP box. Which setting of the Document Skip function allows a user to see the next document in the review queue regardless of the coding applied to other documents? Disabled. This allows to user to see documents regardless of the propagation of coding from other documents that may have otherwise removed that document from the review. Which setting of the Document Skip function allows a user to select whether or not they want to skip coded documents in their review? Enabled should be selected by the System Administrator in the User Setting (Document Skip). Where can you see how many days are left until a users password is set to expire? Under User Login Details - > Password Expires. Why might you considering disabling 'Native Viewer Cache Ahead'.
- System performance could be effected, especially if you have large natives in the collection.
- Only works with viewer version 5.04 or greater. How can you review a report of user-controlled password resets? Running the script: Forgotten Password Reset Audit What information displays in the User Audit User history information including: 1) User Name (of person who performed action); 2) Action that was performed; and 3) Timestamp Where can you force a User to log out of Relativity? In Admin Mode > User Status > Check users to log off and select 'Force Log Out' from Drop-down menu> Go > OK
How do you sent messages to users? User Status > [select users] > Send Message > Type Message in Message box. This is available in Admin and Workspace Mode. What are the default user groups in Relativity? (1) All Users; (2) System Admins; (3) Script Admins What is the best practice for naming groups in Relativity? Include both purpose and permission level, i.e. Acme Corp. Reviewer or Acme Corp. Administrators Where can users be added to groups?
- From within the Group Details page OR 2) From within the individual User Details page. True or False: A Groups Permissions are the same throughout all Workspaces it is assigned. False. Group permissions can be unique to each workspace it is assigned. What objects should already be created before you set up your Workspace?
- Client
- Matter
- User
- Group _________ support filtering on item lists. Views Which objects in admin mode are directly related to Workspaces? Matters and Group Which objects in workspace mode are directly related to Workspaces? Document and Custom Object
Alt + Shift + Z What is the default keyboard shortcut for 'Save and Next'? Alt + Return What is the default keyboard shortcut for 'Next Document'? Alt + Page Down Which keys are required for all keyboard shortcuts Either Alt or Ctrl (or both) Where is the Keyboard Shortcut legend icon? Upper right corner of display when in Core Reviewer Interface. By default, keyboard shortcuts are enabled/disabled? Enabled. What columns are shown in the Keyboard Shortcuts Legend? Keyboard Shortcut, Acton, Viewer Mode, Category Keyboard Shortcuts are active when:
- Keyboard shortcuts are enabled;
- In the Core Reviewer Interface;
- The viewer is either docked or undocked with only 1 Internet Explorer tab open; True/False: Keyboard Shortcuts can be used to code choices within specific fields True. What could cause keyboard shortcuts to not work?
- Not in Core Reviewer Interface;
- Shortcuts are disabled;
- Viewing a document in Native view;
- Standalone viewer is launched;
- Viewer is either undocked or standalone mode & Internet Explorer has more than 1 tab open. Can numbers in keyboard shortcuts be entered using the numberpad? No. True/False: You must have administrative rights on a particular machine if you want to install the RDC. True How can you enable the ability to see other users' personal items? Must be a system administrator... Administration > Workspace Details > Relativity Utilities > View Another Users' Personal Items. Select user(s) and move them from left to right Fields store what information?
- Document metadata;
- Coding choices; or
- Object Information What can fields be used for?
- Display metadata on views and layouts;
- Create associations between different objects. How do you set up production restrictions in your workspace? (1) Create a saved search defining what documents should NOT be produced; (2) Point to that saved search in the Production Restrictions drop down in (Edit Workspace Details). What information is displayed in the Breadcrumb The current browser location selection. It is displayed in filepath format. Where/when can you find the Breadcrumb?
- Include Family
- Include Duplicates
- Include Similar Documents
- Include Email Family Groups Define this icon. Add a New View. Allows you to create a new document view if you have permission to do so. Define this icon. Edit current view. Only available if you have permission to do so. Define this icon. Show current path. Provides current browser location as a filepath (like Breadcrumb). Can be copied and pasted into emails or other documents. What is the item list? This is the display of all items as dictated by the current view and folder options. It displays the list of items and fields available (also as dictated by the current view). How can you launch a pop-up viewer of a record without leaving the Item List?
Click on a records' File Icon. What does a down arrow on a field heading indicate? The field is sorted in ascending order. Where can you find the 'Document Set Information Bar'? In the lower right corner of the workspace. What does the Document Set Information Bar consist of? 1)Returned Set Selector and 2) Displayed Set Selector. Does the number of documents in the Returned Set Selector have any effect on running searches or filtering documents? No. Searches and filters will be run on the active set regardless of how many documents are currently being returned by Relativity. The number of documents in your restored set selector is the same as the number of documents.... You can browse in the Core Reviewer Interface. To browse additional documents in the viewer beyond the current results set what must you do? Either add more documents or apply filters to return only documents you want to browse. Documents can be added to results set in groups of what? 500, 1000 or 5000. What is the default returned set size? Either 500 or 1000 (depending on environment) What are System Fields Fields contained in all Relativity workspaces. What does the 'Relativity Native Time Zone Offset' control?
4,999 characters OR 4000 characters in Unicode. What is the maximum number of characters for a single string that dtSearch will index? 32 characters. Which fields are required to be set in the Field Information?
- Object Type
- Name
- Field Type
- Length (if applicable)
- Required
- Include in Text Index
- Available in Viewer Why should you set your Unicode fields in advance? The system will have to reindex a field if it is changed to Unicode. What can 'Allow HTML' enable you to do? Throw alerts or warning messages. What is the Relativity Compare field? A system field that can compare the extracted text of two documents. Is Keyword Searching security aware? Yes What is the sum total limit of all fixed length text fields? 8060 bytes What are all potential values of a Yes/No field? Yes, No & Null What setting allows a user to import data through the RDC?
Permissions - Admin Operations - Allow Import How is the order of folder display determined? Alpha-numeric order. What determines Relativity document folder structure? 'Folder Information Column' in the RDC will set up folders based on a selected field during import. Where can you find audit information on import and exports? Workspace - Administration - History What is the most common Relativity related support request? Viewer problems. Most viewer problems can be solved by performing 1 of these 3 tasks: 1)Manually un-installing and re-installing Relativity Desktop Client (viewer);
- Adding Relativity as a Trusted Site:
- Clearing the Internet Explorer Cache What pre-determined values applied to coding fields? Choices What option requires that a field be coding before any changes can be saved to that particular document? 'Required'? True/False: You can change the field for a coding choice? False. What is a benefit of importing data into a Choice field? Allows to quickly identify and normalize data that has been improperly entered. What might prevent you from being able to delete a choice?
What choices are available to 'Propogate To:" Depends on relational fields that have been set for the workspace. What happens when propagation and document skip are enabled. Documents coded due to propagation will be removed from the queue if they no longer meet the criteria. When propagation to duplicates and family is enabled, what happens to duplicate of child attachments when the parent is coded? Nothing. Propagation does not cascade. What object type is propagation applied to? Document. In addition to coding, what is another use for Layouts? To provided/display additional information pertinent to the document or case. What is a layout? A web-based coding form that allows users to view or edit document information. What is contained in the default category for each newly created layout? Document Identifier. How can you make it so a field copies coding from previous document to the next? Mark the FIELD as "Allow Copy from Previous" in the coding layout AND select 'Enable Copy from Previous' in the LAYOUT tools console. Contextual Help can be added where within a layout? To Categories. What setting creates the 'Copy from Previous' button at the top of a Layout? 'Enable Copy from Previous' inside the Layout Tools Console (build Layout).
What are the two main places a user is able to see and edit their workspace fields? Layouts and Views What tools allow for custom logic to be applied to layouts? Event handlers and object rules. What happens when Overwrite Protection is enabled on a layout? Prevents a user from saving edits to a document without reloading after layout changes have been made. How do you disable Overwrite Protection? Workspace configuration must be set to AllowChangesToOverwriteProtection; then you can get the option to disable Overwrite Protection. However, it will still default to enabled unless changed. What fields are available when creating a new layout? Owner; Object Type; Overwrite Protection; Relativity Applications Can you change a parent choice after setting family and tagging values? Yes, but it will create inconsistencies. Instead, you should create anew parent and use mass-edit to re-tag the appropriate documents - then remove the old choice. What are the fields on New Choice? Name, Order, Parent Choice, Highlight Color, Keyboard Shortcut When should you use a Popup Picker to display field choices? When the list of choices is too large to display easily on layout form. What are the fields on Add Field to Layout? Category, Field, Read Only, Order, Column, Row, Display Type, Show Column Name, Repeat Columns (Check Box & Radio Buttons); Rows (Long Text); Custom Label; Allow Copy from Previous
What can custom Keyboard Shortcuts do?
- provide focus to a field OR 2) represent a coding choice to a specific field. True/False: System Shortcuts cannot be deleted. False Why would you want to carry out mass operations at night or off-peak times? Mass operations temporarily lock the document table while executing - meaning the records in the mass operation cannot be edited by other users during execution. Where can you find the Mass Operations bar? Lower left corner of screen while in Documents view. What operations are available in Mass Operations? Edit, Move, Delete, Produce, Replace, Image, Print Images, Export to File, Tally/Sum/Average, Process transcripts, Send to Case Map, Cluster What items can Mass Operations be run on? All, These or Checked items within the current view. What fields are available in Mass Edit? Any layout you have permission to is available and by extension any fields within those layouts. What options are available for execution from the Mass Delete operation?
- Delete documents and all associated files (removed documents, images, natives & field values)
- Delete only images (removes images, keeps documents natives & field values)
- Delete only natives
- Delete only images and natives
- (Optional) Force a delete even if Redactions, Annotations, Links or Tags are present. What does the 'Dependencies' button indicate on the Mass Delete window? That certain documents in the active list are linked to children or other associative object. What security permission allows for deletion of children and unlinking of associated objects? 'Delete Object Dependencies' in Admin Operations What settings will create a snapshot of current field values prior to deleting a record? 'Create Snapshot on Delete' = Yes in Document Object settings. What does the Mass Replace operation do? Replaces existing field text with new content. What are the Mass Replace Action options? Replace entire Field Append to End Insert at Beginning Search For With: Text OR Field Why would you need multiple imaging profiles? To leverage different formatting options - such create color JPGs, adjust image size, etc. What are the 3 main option menus from Mass Printing images?
