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Healthcare Reimbursement: A Comprehensive Study Guide for Medical Coders, Study notes of Music and Technology: Algorithmic and Generative Music

This study guide provides a comprehensive overview of healthcare reimbursement systems, focusing on key terms, payment calculations, and coding guidelines. It covers topics such as cpt® codes, icd-10-cm codes, medical necessity, reimbursement methods, and claim denials. The guide also explores factors influencing reimbursement, including complications, co-morbidities, and hospital-acquired conditions. It emphasizes the importance of accurate coding and compliance with regulations like ncci edits, mue, ncds, and lcds. Additionally, it introduces other reimbursement programs like macra and the quality payment program.

Typology: Study notes

2023/2024

Uploaded on 12/22/2024

NeidaCaroBoone
NeidaCaroBoone 🇺🇸

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Key Terms to Remember
CPT® Codes: Describe medical procedures and services.
ICD-10-CM Codes: Explain patient diagnoses.
Modifiers: Provide additional details about a procedure to avoid edits
or denials.
Medical Necessity: Proof that a service or procedure is needed for
the patient’s health.
Reimbursement: Payment for services provided by healthcare
professionals.
Payment Calculations
RBRVS (Resource-Based Relative Value System)
oPayment is based on three components:
Physician Work: Effort and time spent by the physician.
Practice Expense: Costs for running the practice.
Malpractice Insurance Expense: Cost of liability
insurance.
oThese components are combined to calculate the Relative
Value Unit (RVU) for services.
RVU (Relative Value Unit)
oA measurement used to determine the intensity of each
component for RBRVS payment.
UCR (Usual, Customary, and Reasonable)
oReimbursement is determined based on:
Usual Fee: What the provider typically charges.
Customary Fee: What most doctors charge in the area.
Reasonable Fee: What is fair for the circumstances.
Capitation
oA set amount paid monthly to a primary care provider.
oCovers a specific list of services for each patient in a managed
care plan, regardless of whether the patient is treated.
Fee-for-Service (FFS)
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Key Terms to RememberCPT® Codes: Describe medical procedures and services.  ICD-10-CM Codes: Explain patient diagnoses.  Modifiers: Provide additional details about a procedure to avoid edits or denials.  Medical Necessity: Proof that a service or procedure is needed for the patient’s health.  Reimbursement: Payment for services provided by healthcare professionals. Payment Calculations RBRVS (Resource-Based Relative Value System) o Payment is based on three components:  Physician Work : Effort and time spent by the physician.  Practice Expense : Costs for running the practice.  Malpractice Insurance Expense : Cost of liability insurance. o These components are combined to calculate the Relative Value Unit (RVU) for services. RVU (Relative Value Unit) o A measurement used to determine the intensity of each component for RBRVS payment. UCR (Usual, Customary, and Reasonable) o Reimbursement is determined based on:  Usual Fee : What the provider typically charges.  Customary Fee : What most doctors charge in the area.  Reasonable Fee : What is fair for the circumstances. Capitation o A set amount paid monthly to a primary care provider. o Covers a specific list of services for each patient in a managed care plan, regardless of whether the patient is treated. Fee-for-Service (FFS)

o Providers are paid a fee for each service or treatment based on a fee schedule. MPFS (Medicare Physician Fee Schedule) o Updated annually on January 1. o Lists every procedure code along with the allowed payment amount for participating providers. Episodic Care o One flat fee is paid for the entire course of treatment. o Based on the standard of care for a condition. Diagnosis-Related Payment Systems DRG (Diagnosis-Related Groups) o Pays hospitals for inpatient care based on standards of care for diagnoses that require similar resources. AP-DRG (All-Patient DRGs) o DRGs designed for all types of patients, not just Medicare patients. APR-DRG (All-Patient Refined DRGs) o Adjusted to include severity of illness and risk of mortality. MS-DRG (Medicare-Severity DRGs) o Specific to Medicare patients and considers the severity of the patient's condition. CMI (Case-Mix Index) o Measures the average severity or resource use of patients treated at a facility. RUG (Resource Utilization Groups) o Used in skilled nursing facilities.

Study Guide: Payment Adjustment Elements This section explains how specific factors can influence the reimbursement healthcare providers receive. These adjustments depend on the patient’s condition, complications, and the type of care provided. Key Factors Influencing Reimbursement

  1. Major Complications and Co-Morbidities (MCC): o Definition:  These are severe complications or additional medical conditions unrelated to the primary diagnosis that make patient care more challenging. o Impact on Reimbursement:  Patients with MCCs require more resources, leading to higher reimbursement amounts. o Examples:  A patient admitted for surgery develops sepsis or acute respiratory failure.
  2. Complications and Co-Morbidities (CC): o Definition:  Unexpected conditions that arise during a patient’s hospital stay or as a result of a medical service. o Impact on Reimbursement:  Like MCCs, CCs increase resource utilization and may result in higher payments. o Examples:  A patient receiving chemotherapy develops anemia or dehydration.
  3. Hospital-Acquired Condition (HAC): o Definition:  Conditions that patients develop while hospitalized, also called nosocomial conditions.

o Impact on Reimbursement:  Medicare may reduce or deny payment for specific HACs to encourage hospitals to improve care quality. o Examples:  Pressure ulcers, catheter-associated urinary tract infections (CAUTIs), or surgical site infections.

  1. Non-PAR Limiting Charge: o Definition:  Applies to physicians who are non-participating (non-PAR) and do not accept assignment from Medicare. o Impact on Reimbursement:  These providers can charge up to 15% more than the non- PAR allowed amount.  Patients are responsible for paying the excess charge. o Example:  If the non-PAR allowed amount is $100, the limiting charge is $115. Key Terms to RememberMCC: Severe conditions requiring additional resources and care.  CC: Unexpected conditions arising during care.  HAC: Preventable conditions acquired in the hospital, potentially reducing payment.  Non-PAR: Non-participating physicians who may charge extra fees. How to Apply This KnowledgeCoders’ Role: o Identify MCCs, CCs, and HACs accurately in the patient’s medical record. o Ensure proper documentation to support conditions that influence reimbursement.

Procedure-to-Procedure (PTP) EditsDefinition: o These edits prevent billing for two services or procedures that cannot or should not be performed on the same patient on the same day.  Purpose: o Avoid coding errors where services overlap or are considered bundled into a single procedure.  Example: o Billing for two surgeries when one includes the other as part of its global package. Medically Unlikely Edits (MUE)Definition: o Limits placed on the number of units of service (UOS) for a specific procedure code that are likely to be medically necessary for a patient on a single date of service.  Purpose: o Reduce billing errors and prevent overpayment for services reported with excessive units.  Example: o Billing for 20 chest X-rays on the same day would exceed the MUE limit. National Coverage Determinations (NCD)What are NCDs? o Federal guidelines outlining whether Medicare will cover a specific service or item nationwide.  Purpose: o Provide consistent coverage decisions for all Medicare beneficiaries.

Example: o Medicare might cover annual mammograms for beneficiaries aged 40 and older. Local Coverage Determinations (LCD)What are LCDs? o Regional guidelines issued by Medicare contractors to determine coverage for services or items based on local medical needs.  Purpose: o Address regional variations in healthcare needs and ensure coverage aligns with local medical practices.  Example: o An LCD might cover a specific diagnostic test in one region but not another, based on local medical trends. Tips for Accurate Coding

  1. Stay Updated: o Regularly review NCCI edits, MUEs, NCDs, and LCDs. o Be aware of new guidelines or updates.
  2. Use Coding Tools: o Access software and payer-specific tools to validate codes and edits.
  3. Check Documentation: o Ensure the medical record supports the codes submitted.
  4. Apply Modifiers Correctly: o Use modifiers to clarify unusual billing scenarios and avoid denials. Key Terms to RememberNCCI Edits: Prevent coding errors and overpayments.