ScINet-Phil Integrated Management Library System (SILMS), Cheat Sheet of Computer Fundamentals

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“S&T Information is our Business”

ScINet-Phil Integrated

Management

Library System (SILMS)

OUTLINE

• (^) Introduction
• (^) SILMS Background
• (^) Material Types
• (^) SILMS Modules
  • (^) Acquisitions Module
  • (^) Library Holdings Management Module
  • (^) Patron Management Module
  • (^) Circulations Management Module
  • (^) Report Generation Module
  • (^) Administrative and Security Management Module
• (^) Online Public Access Catalog (OPAC)
• (^) Open Forum

SILMS BACKGROUND

• (^) A homegrown integrated library management system (ILMS) initiated by STII in cooperation with DOST ScINET librarians and IT experts.
• (^) Aims to provide an open source ILMS that can be used in information handling, processing and services needs of the DOST libraries and information units.
• (^) Available for free to other government libraries and information units.
• (^) Uses standard MARC Field tags.

MATERIAL TYPES DEFINITION

• (^) Analytics - An entry in a catalogue for a part of a book, periodical or other publication, article or contribution of separate authorship in a collection (volume of essays, serial, volume of musical composition, etc.)
• (^) Books - A division of literary work, which is separately published and has an independent physical existence, although its pagination may be continuous with other volumes.

Acquisitions Module

• (^) Involves the following library activities on acquiring materials: - (^) Selection - (^) Ordering - (^) Receiving - (^) Returning/Claiming

Material Type

 (^) Books/Theses

• (^) Title
• (^) Main Author
• (^) Physical extension/pagination
• (^) Publication details
• (^) Broad Subject (Classification)
• (^) Acquisition date
• (^) Acquisition mode
• (^) Price (if purchase) /Donor (if donation) / Institution/ Organization (if complimentary)
• (^) Dealer/Supplier /Agent details
• (^) Accession Number

Material Type

 (^) Serials, contd.

• (^) Control number (in place of accession number)
• (^) Remarks: a. Notification for missed issue (weekly, monthly, quarterly, or early) b. Notification for delayed issue (daily, weekly, monthly)
• (^) Holdings details: Circulation No., Copy No., Volume No., Issue No., Issue date, date received, and remarks

Cataloging Process Flow

• (^) Checking of material
• (^) Stamping of Ownership/Acquisition date
• (^) Accessioning (books/theses only)
• (^) Cataloging/Classification
• (^) SILMS encoding/inputing
• (^) Barcode/Tagging
• (^) Content analysis (Analytics)
• (^) Shelving