Michigan State University Student Guide: Granting Guest Access to Student Information, Study notes of School management&administration

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STUDENT GUIDE

Share My Info Electronically

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MICHIGAN STATE UNIVERSITY

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Student: Share My Info Electronically

This guide contains instructions for granting, editing or removing electronic Guest Access to your MSU

information, including instructions for granting access in the Financial Aid portal.

You must first login at student.msu.edu.

From the Student home page, click the My Profile tile.

On the My Profile page, the left menu will display the following options:

• Share My Info Electronically (default page)
• Share My Info by Phone

Share My Info Electronically

1. Click Share My Info Electronically.
2. To add a new guest, click the Grant Access To A New Guest button.

MICHIGAN STATE UN IVERSITY

An P. r"►:lll nouno:mon y,111oe se nt 10 Jane Doe l o 1nrorrr n1m or ner at.out me new C' 1t-•: Ol(ea occe~-s-. Pr ess 0 1-: oo comin.re or c o rc,e,l to ,;,c, ooc: 1 .:.

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6. Click Save. A confirmation message will pop up.
7. Click OK. You will receive a message that the save was successful.
8. Click OK.

Your Guest Access Summary page will reappear, displaying details for guests to whom you have granted access.

Note : The Guest Status will be Unknown until the guest accepts the terms and conditions for accessing student data presented to them upon their first login.

MICHIGAN STATE UNIVERSITY

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The next step is to grant access in the Financial Aid portal.

Financial Aid Guest Access

1. From the Student home page, click the Financial Aid tile.
2. Click Financial Aid Portal on the left menu.
3. Click Open Financial Aid Portal.

Note : You may need to disable any pop-up blockers before the Financial Aid home page can render.

MICHIGAN STATE UNIVERSITY

./' s i gn FERPA Forni ~ Provid e Conse nt!

F.irrily Educ.it ion.ii Rights .ind Priv.icy Act of 1974 (FERPA)

S-:.hool~ m.:- 1 int:1in .:i l.:irgc number of record.$ rc,g.:irding its studcntz; in the- o.dministmtion o" its

cduco.ti,, nol prop~ ~. .:is wc4 1 ~ its hol!sing. .:ithlN cs. J:nd c:xtra:urrioo lor pro9 .-.:iroc;. Addi:ior;:ill>'

uIti', eIs ilies also maintain employmenl a11<.l lim:md1:: l 1eco 1 ds (or ils ix, 11 use a 11 d lo ,;,.--omply wi lh sl t-tle

anll lede1tll r t!gulali: ns. I lit! Uur'\i ersily is t.'ommillt!t: lo prolectiny li1 e privt1<.:)' inlen::sls o1it~ sl 1..denls

anti 10 malntalnrng thA r.on1,hm:talltf of i:;nId?.nt r~✓::rrlc; In aocordanc~ with the r amlly r dur.atlonaJ

Rlr,hrs. aoo Pr lvar.y l::t of 1 ;]J' 1 (ffRP/).

Wh.it .ire my stude nt rights und erthe FERl'A Act?

1. Tne riyhl lo i1 1S iJt!t:la1·d review t.he slu~rl's eJt.cttlic n re<.:ordwilhin 451.hws or a1edaylt 1e

Ur lvArstry re;.;;i-;!vAS a t AQ !l ?~C;t for a-:-.cF.ss

Any stu<l!mr whc w ll'J'IP.~ to tnsl)P.Ct anr. ' P.vl;:w.• lnfor marlon conrarnM In ar ~t1 11 r.atlon r~ord

~ i r. tain i:id n·,•an',' d fir.~ d rh i:i UniW!r,~hy may, \1, th prc f)Ar idAnt1f 1 r.atron, r Aq UP.St ar,;;P.S~ to tM r~nrd

fn,ro the offic e- n:•sp1)r sibJc- for roc 1 inuiinir g 1h.: 1 t rc-ccird. llnl C'Ss tliC' ciroi.l"l· s-.::inccs n:-quin:· lhi:•

e:(i$'ti:•ncc· c,f o form.:1 1 rc-qui:G:. on o ral rcqui:•st li1cr-J bc- OOnorc,:I.

Whcnc.•vcr ~m 'Jllit:e 1cspc; ·1&il>lt.:• lor 1m1in tt1ir1i ntJ cdut:ali c;n 1 c.•t:ords is umitllc tQ 1c1.;pc;11<.J. U· c :; l1Jdt.:-nl flta)' ~uOmi l lo U· !:! Olfi.:;e ol ~l udtml ~1 •1ice~, d !:!tu ;, 1::,:;t1 t: !:!mic t: !:!paIl111e.11l t·eao. c· 0J1er 1::1p.:, ropriate nff-,, ;.i s: ~•i·i lun , .,m ,..,<tl 1h,.,1 ipant if u ~ 11 u • r~1-.r11 d h? rn <ih .. wi<.; h ?'i ln itt'-l1;~r•I TilP l lti •'"'' '-lil ' nff ,'1,., 1

Electroni c Signatu re Consent

tl y :,;c."lc.'t'l.i11g Ull' ·1Aocq Jt •butlrJu, yrJu arc signing U1i:.: dc.;.:;wr t:111 c cclronic all)•. You u;rc.--c ;•Qur c.ic.•clFJnic ~ig r~1 tl!!c.' i:; the.•

le)s t-11e:.,uivt-1 1 !:!nl of ycur 111 c1 nW:dit· c1 ndvmlten siuua tur !:! 011 U· i~ tlocumenl. You fur tJ1e1ayree lllt1l you, signaluIe on IJ1is

c"ocument (nereaf!er referred :o as :;our '[ -Slgran. re') Is as valid as If yous cn ed thedooumem In writing. You also acrea

th;it no <:t!l'I flr..;tt:: n ;iuthorlt,'Ol c tMr 1tltrr. nany •: Artflcatlon ~ n ~A~sary tova' tdarE; your._t;lr,na:urA, an:1 '!tlat rt i:i lack of

~1.1ch cc-n 1 f1coton ortl1ird partyvc-nfic.:itcon wi ll not n or r,. \•1~1 .:iffc-ci: the- mforceJb1lity of yciur E Si9f'orurc or .:ir y rcsultin~J ogr c-1:mcm bctw<'cn y ou ;:ind 111 c- Flll.:incial Atd Office. You arc -11~,, coff'inn mg tl·ot you ore lhi.' ~ U:IC'flt 01 .r:horizcd to

μI0·1ide ll 1e Oata iu lhis document I:!>• eleclroui<.:ally ~i\lni n;.J Ucc1.. mer 1ls. you a1s 1 ee lo all lJ1e leons and ,'Ol!j liens ol suc.·n

C:ocumeuls as lhey exist or th e dale ol your 1:-~ri citure.

IACC>ErT I

C/.HCtL I Student^ ID^ Last Name SICJH^ i,tl'il5rt

6. Enter your student ID and last name, then click Sign & Finish.

Note : Your student ID is your APID with a “1” in place of the ‘A’

Ex: A123456789  1123456789

7. The Add/Edit Proxy Portal Access section will display any current guest information, including:
   • Guest Email Address
   • Guest Role
   • Status
   • Edit
   • Action

MICHIGAN STATE U I RSITY

Email PhoneNumbef - Electronic Consent Yes on Aug 12, 2020

Manage Proxy Access

1 PROVIDE CONSENT

Slau. Rrie ... Onc:lorylnfo? Dale Signed 5ql FERPA Form & Prcwtdeeonseit Dec6. 2020

2 ADD / EOIT PROXY PORTAL ACCESS

~ EcitAclion^ ~

My Profile

Welcome. Jake 1 0 : API D: Netl D:

8. To add a new guest, click the Add Guest icon.
9. Enter the Guest Email Address.
10. Check the Proxy/Guest checkbox.
11. Click the Save icon.

The new guest will receive an email instructing them to log in to the Financial Aid Portal to set up their account password.

Modify Guest Access

1. From the Student home page, click the My Profile tile.
2. From the left-side menu, Share My Info Electronically will be the default landing page.

Edit Guest Access

3. Click the Edit button to modify the guest access.