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Instructions for reporting total revenues in intercollegiate athletics, including revenues from various sources such as appearance guarantees, athletic conferences, tournament or bowl games, concessions, contributions, program advertising and sales, radio and television, royalties, signage and other sponsorships, sports camps, ticket and luxury box sales, and any other earned revenue attributable to team activities. It also includes instructions for reporting institutional, state or government support and revenues not allocated by a particular gender or sport.
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Note: Instructions in this user’s guide address men’s, women’s, and coed teams. Please apply the information as appropriate for your school. For example, if you have women’s teams only, follow the instructions that apply to women’s teams and ignore the instructions that apply to men’s teams and coed teams.
Information you need to complete this screen:
Revenues are revenues attributable to intercollegiate athletic activities. This includes revenues from appearance guarantees and options, an athletic conference, tournament or bowl games, concessions, contributions from alumni and others, institutional support, program advertising and sales, radio and television, royalties, signage and other sponsorships, sports camps, state or other government support, student activity fees, ticket and luxury box sales, and any other revenues attributable to intercollegiate athletic activities. Revenues include more than earned income (such as gate receipts). The basis for determining whether revenue should be included is simply whether the item was attributable to the institution’s intercollegiate athletic activities. Total annual revenues means gross revenues. When reporting revenues from institutional support include budgeted dollars that were not spent only if those dollars remained in the athletic department’s or team’s budget at the end of the year. For example, if a sport is budgeted $20,000 for the year, and at the end of the year the sport has only spent $11,000, there is a $9,000 surplus. If the $9,000 remained in the athletics department’s or team’s budget, you should include the $9,000 in your reported revenues. If, however, the $9,000 was taken out of the athletics department’s or team’s budget, do not include the $9,000 in your reported revenues. Your grand total reported revenues must cover your grand total reported expenses. If your initial calculations indicate that your total revenues do not cover your total expenses, you may find it helpful to work backwards. How were the bills paid? The funds used to pay them should be included in your revenues. Include:
To assist you with calculating the Total Revenues by team, utilize the Total Revenue s Worksheet available on the Log In screen and also under Help on the menu bar once you have logged in. Below is an image of the worksheet; however, the Excel Worksheet accessible from the website has formulas embedded in the table that will help you to correctly calculate your Total Revenues by team. For the purposes of EADA, Revenues are any funds used to pay for team expenses. These funds can be earned revenue or institutional support. Earned revenue is derived from various sources such as: appearance guarantees and options, athletic conferences, tournaments or bowl games, concessions, contributions from alumni and others, program advertising and sales, radio and television, royalties, signage and other sponsorships, sports camps and all other earned revenue attributable to team actives (e.g., fundraising activities). Revenues should also include institutional, state or other government support that is used to pay for coaches' salaries, bonuses and benefits, athletically related student aid, recruiting expenses, operating (game-day) expenses, supplies, and any other revenue attributable to team actives (e.g., student activity fees used to pay for team expenses). To complete this worksheet, enter the amount of revenue in each appropriate row, per team. The worksheet will sum the amounts by team.
Team Appearance guarantees and options Athletic conference Tournament or bowl games Concessions Contributions from alumni and others Program advertising and sales Radio and television Royalties Signage and other sponsorships Sports camps Ticket and luxury box sales Any other earned revenue attributable to team activities (e.g., fundraising activities) Team Earned Revenue Subtotal $ - $ - $ - Funds to pay for Coaches' and team staff's salaries, bonuses and benefits Funds to pay for Athletically Related Student Aid Funds to pay for Recruiting Expenses Funds to pay for Operating Expenses Funds to pay for Supplies
Funds to pay for any other revenue attributable to team activities (such as Student Activity Fees allocated to this team) Team Institutional, state or government Support Subtotal $ - $ - $ -
Team Total $ - $ - $ -
To assist you with calculating the Revenues Not Allocated by Gender/Sport, utilize the Revenues Not Allocated by Gender/Sport Worksheet available on the Log In screen and also under Help on the menu bar once you have logged in. Below is an image of the worksheet; however, the Excel Worksheet accessible from the website has formulas embedded in the table that will help you to correctly calculate your Revenues Not Allocated by Gender/Sport.
Revenues Not Allocated by Gender/Sport: include revenues not attributable to a particular sport or sports. These funds can be earned revenue or institutional support. Earned revenue is derived from various sources such as: alumni contributions to the athletic department not targeted to a particular sport or sports, investment interest income, athletic conference money, radio and advertising sales, royalties, signage or other sponsorships, and any other earned revenue not attributable to a team (e.g., fundraising activities). Revenues should also include institutional, state or other government support that is used to pay for athletic director's, assistant athletic director's, department support staff, and trainers salaries, bonuses and benefits, general administrative overhead, conference and NCAA dues, costs for teams for which there were no participants (e.g., start-up or discontinued teams).
To complete this worksheet, enter the amount of revenue in each appropriate row. The worksheet will sum the amounts.
Revenue Amount Contributions from alumni and others Investment interest income Athletic Conference Radio advertising and sales Royalties Signage or other sponsorships Any other earned revenue not attributable to a team (e.g., fundraising activities) Funds to pay Athletic Director's salary, bonuses & benefits Funds to pay Assistant Athletic Directors' salaries, bonuses & benefits Funds to pay salary, bonuses & benefits for the athletic department support staff Funds to pay trainers' salaries, bonuses & benefits Funds to pay general administrative overhead Funds to pay conference and NCAA dues Funds to pay costs for teams for which there were no participants, start- up or discontinued teams Not Allocated by Gender/Sport Total $ -
