Unit 28- Record Keeping Requirements
under SEC 17a 3 &4 Questions &
Answers
partnership agreement - ANSWERS(indefinitely) foundational document of a
partnership
corporate charter/articles of incorporation - ANSWERS(indefinitely) foundational
document of a corporation
stock certificate books - ANSWERS(indefinitely)closely held corporations, a book where
the certificates are held until issued. Also contains a record of who the certificates are
issued to.
minutes - ANSWERS(indefinitely)record of meetings of the board of directors
(corporation) or partners (partnership)
amendments - ANSWERS(indefinitely) changes
organizational records - ANSWERS(indefinitely) other records related to the foundations
of the firm. ex: Form BD, registration application for a BD
blotters - ANSWERS(6 years)record of original entry. Member generally maintains
blotters relating to the purchase and sale of securities, the receipt and delivery of
securities, and the receipt and disbursement of cash. Must reflect transactions as of
trade date (or event date) and must be prepared no later than the following business
day
general ledger - ANSWERS(6 years) contains accounting records of firms assets,
liabilities, and net worth accounts. Used to prepare financial statements. Must be
prepared as frequently as necessary to determine compliance with net capital rule, but
no event less frequently than monthly
