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University of Huddersfield
Student Enrolment and Re‐registration for Partner Institutes
- ENROLMENT CONTENTS
- Overview
- Stage 1 Process
- Details of new students
- What happens next?
- Stage 2 Process
- Log on to ‘My Students’ portal
- Online Enrolment Guide
- Select student to enrol
- Accept regulations and confirm course details
- Update Personal Details
- Further Mandatory Information
- Add qualifications
- Delete qualifications
- Declaration
- RE‐REGISTRATION OF CONTINUING STUDENTS
- Online Re‐registration Guide
- Select students
- Enrolment Details
- Update Personal Details
- Enrolment Declaration
- STUDENT ADDRESSES
- Update student addresses at any time
- Selecting Students
- Update Personal Details
Enrolment
Overview
The process for enrolling new students under Collaborative Provision agreements has changed from September 2008 from a paper based enrolment card system to a 2 stage electronic system. The new system has been introduced as a result of recommendations made by the QAA auditors following the audit of Collaborative Provision in the 2007/08 academic year to allow for speedier access to university resources for new students. The process will be in 2 stages: Stage 1 will involve the Partner Institution supplying some basic student data in a pre‐defined spreadsheet and uploading this to a secure area set up on the university’s network. This will trigger the enrolment of the students by staff in the university’s Admissions and Records Office and will give the students limited access to various resources. Stage 2 will involve the Partner Institution supplying additional student data via a new on‐line form following which students will gain full access to the various resources. Stage 2 also involves the Partner Institution printing off a confirmation of enrolment form for the students to sign and which will then need to be sent through the normal mail channels to the university. Prior to this, Partner Institutions will need to invoke a one‐off process to enable their access to the secure area – full information on this is provided in a separate file attachment.
Stage 1 Process
Details of new students
Complete the details of the new students in a copy of the spreadsheet provided and save to your local file area. Using the instructions provided in the ‘Mobile Desktop Guide’ upload the spreadsheet to the secure area provided for your institution. Please ensure that you complete the spreadsheet fully as failure to do so will mean that we will be unable to create enrolment records for the students and will have to contact you for the missing information, delaying the enrolment process for the students concerned. If you have students who are late starting a course, you do not have to wait until they start before sending the information through – it is acceptable to send through an initial spreadsheet and follow this up with additional uploads with additional students. However, if you do this, you MUST ensure that only new students are contained in the spreadsheet – please DO NOT add extra students to the end of the previous spreadsheet. You can repeat this process for further intakes during the course of the academic year.
Online Enrolment Guide
Once you have logged in you will be presented with the following page. Further details and screen shots of the process are shown below :
Select student to enrol
Click the option shown below to bring up a list of students for the current cohort: Clicking on a student name will open the student in a new window:
Accept regulations and confirm course details
Further Mandatory Information
Add qualifications
Select option to add or remove qualification Select the qualification type and click Add Do not change the default text in this field. You only need to enter the qualification type if this field is blank.
Declaration
This page should be printed. Log out of the system: Click on the link on the menu on the left.
Re‐registration of continuing students
Enter the following URL in to the address bar of a web browser: https://halo.hud.ac.uk/silive/login.aspx
Online Re‐registration Guide
Select students
Further details and screen shots follow:
Enrolment Declaration
Print this page for your reference. Click ‘Finish and Close Window’ to exit. Now you can select another student from the list to enrol. When you have finished log out of the system: Click on the link on the menu on the left.
Student Addresses
This is a new feature that allows the update of student addresses in‐year.
Update student addresses at any time
Previously this could only be done at the time of enrolling the student or during re‐registration of continuing students. You can now access the edit address and personal details at any time to make amendments directly to the student record.
Selecting Students
Address details for students can be updated at anytime by clicking on the option shown below. This will display a list of currently enrolled students – not just new enrolments, but any continuing students also. Select year and course and click on ‘RETRIEVE’. Status codes available are: C=Current; S=Suspended; W=Withdrawn.
