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UW-Madison
Financial Forum
A day of engagement and sharing for all UW-Madison personnel
having accountability and resource stewardship responsibilities
Tuesday, February 25, 2014 • 8:00 a.m. - 4:30 p.m.
Varsity Hall, Union South
The Start of a Campus-Wide Conversation:
Internal Controls and
Leading Financial Management Practices
Contributing
to the
Wisconsin Idea
through Financial Responsibility
8:00 a.m. - 8:30 a.m. Registration and Networking
Part I: Governance/Leadership Discussion
8:30 a.m. - 8:45 a.m. Welcome Martha Kerner, CPA, Assistant Vice Chancellor for Business Services
8:45 a.m. - 9:00 a.m. Vice Chancellor Remarks Darrell Bazzell, Vice Chancellor for Finance and Administration
9:00 a.m. - 9:30 a.m. Introduction to Internal Controls Dr. Larry Rittenberg, CPA, Professor Emeritus, Accounting and and the COSO Internal Controls Information Systems, and former COSO Chair Framework
9:30 a.m. - 10:00 a.m. UW-Madison Environment: Dan Langer, CPA, Controller and Director of Accounting Services Common Concerns and Recent Improvements
10:00 a.m. - 10:15 a.m. Break
10:15 a.m. - 10:45 a.m. Internal Controls at Joan Hagen, CPA, Associate Vice President and University Controller, Indiana University Indiana University
10:45 a.m. - 11:45 a.m. Panel Discussion: Best Practices Moderator: Dr. Larry Rittenberg, CPA, Professor Emeritus, Accounting and Information Systems, and former COSO Chair Panelists: William Elvey, P.E., Associate Vice Chancellor for Facilities, Planning and Management Joan Hagen, CPA, Associate Vice President and University Controller, Indiana University Karla Johnstone, CPA, Ernst & Young Professorship in Accounting and Information Systems, Wisconsin School of Business Kenneth Mount, CPA, Senior Associate Dean for Finance, School of Medicine and Public Health Margaret Raymond, J.D., Dean of the University of Wisconsin Law School
11:45 a.m. - 12:00 p.m. Closing Morning Remarks Martha Kerner, CPA, Assistant Vice Chancellor for Business Services
12:00pm - 1:00pm Lunch
Part II: Financial Services Break-Out Sessions (See back cover for discussion topics)
1:00 p.m. - 1:15 p.m. Introduction Harry Webne-Behrman, Training Officer/Consultant, Office of Human Resource Development
1:15 p.m. - 1:55 p.m. Session 1: Questions A & B
1:55 p.m. - 2:10 p.m. Break
2:10 p.m. - 2:40 p.m. Session 2: Question C after review of responses to Questions A & B
2:45 p.m. - 3:15 p.m. Session 3: Question D after review of responses to Questions A, B, & C
3:15 p.m. - 3:30 p.m. Afternoon Wrap-Up
3:30 p.m. - 4:30 p.m. Networking: Continuing the Conversation Gallery Walk
2014 UW-Madison Financial Forum Agenda
Questions to be addressed in afternoon break-out sessions: A. Describe examples of current processes that we should retain and, as needed, build upon. B. Are there things you would like to change in your area and/or start doing immediately? C. What would help you (or would you need) to improve/make things better in your unit? D. Where do you see potential internal control weaknesses in your area and across campus?
Note: This event qualifies certified public accountants for seven CPE credits. Individuals holding other credentials should contact their professional association to confirm CPE/CEU eligibility.
Part II: Financial Services Break-Out Sessions
Inflow Discussion Topics
- Managing Inflow Internal Controls
- Gifts
- Sponsored Grants
- Special Program (e.g., Executive Education) Tuition
- Internal Revenue Transfers
- Payment Card Industry (PCI) Compliance
- Miscellaneous Cash Handling (deposits)
- Conference and Other Program/Event Revenue
Outflow Discussion Topics
- Managing Outflow Internal Controls
- Travel Spending
- Purchases under Contracts
- Payments to Individuals and Direct Payments
- Expense/Cost Transfers and Billing
- Conference and Other Program/Event Costs
- Payroll and Non-Payroll Funding Accounting Challenges
- Funding and Payments to Research Participants
- Purchasing Card Processes
- Cash Handling
Leading Facilitator
Harry Webne-Behrman, Training Officer/Consultant Office of Human Resource Development Harry Webne-Behrman coordinates professional development programs for campus staff, with an emphasis on a wide range of participation, engage- ment, and innovation skills development, convening several ongoing communities of practice. He serves as an instructor in courses on conflict management, communication skills, facilitation skills, and managerial mediation.
Campus Leadership Financial Forum Planning Group
Kenneth Dvorak, Financial Management Supervisor, Facilities, Planning and Management Christine Gunter, Accountant Senior, Athletics Donna Halleran, Director, Auxiliary Operations Analysis Rita Hargot, Accounting Supervisor, Wisconsin Union Carrie Jensen, Training Officer, Office of Human Resource Development Martha Kerner, Assistant Vice Chancellor for Business Services Daniel Langer, Controller and Director of Accounting Services Susan R. Maloney, Director of Reporting, Analysis & Systems, Accounting Services Randy Marnocha, Associate Director for Business Operations, Athletics Kenneth Mount, Senior Associate Dean for Finance, School of Medicine and Public Health Timothy Norris, Associate Vice Chancellor, Madison Budget Office Donald Schutt, Director, Office of Human Resource Development Angela Seitler, Assistant Dean, College of Agricultural and Life Sciences Margaret Tennessen, Assistant Director, Wisconsin Union James Walker, Assistant Dean, Wisconsin School of Business George Watson, Internal Consultant, Office of Quality Improvement Adam Whitehorse, Associate Dean, School of Pharmacy
This event is sponsored by:
Financial Forum Curriculum Advisor
George Watson, Internal Consultant Office of Quality Improvement George Watson provides process improvement consulting and training focusing on strategic planning, project management, and improving the effectiveness and efficiency of campus services and programs. He holds a doctorate in Human Resource Education and a master's degree in Business Systems.
